## **Trustees’ Annual Report for the period** **From August 2022 To August 2023** ## **Charity name: Helmdon Acorns Pre-School** **Charity registration number:** 1035898 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To enhance the development and
education of children under statutory
school age by encouraging parents to
understand and provide for the needs of
their children through community groups| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Creating an environment that is safe,
nurturing and empowering for the children,
enabling them to learn through play.
Preparing pre-school children for their
transition to primary school.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Successfully preparing another cohort of
children for their transition to primary
school.
Creating an inclusive, warm and caring
environment for children to learn and play
in; developing an interest in the outside
through Forest School, flower and
vegetable beds and general outside play.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total finds received is down £3.1 yr on yr
however payments are also down by
£10.9k therefore bank balances are
stronger.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves held in provision for emergency
maintenance and staff costs.| |Amount of reserves held|Para 1.22|£9,254.00| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Financially the charity is in a stronger
position vs 2022.| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|PPA Playgruop Constitution 1992| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected for a period of 12 months at the
annual general meeting.
Retiring members are eligible for re-
election.
Co-opted members may join at any time on
the invitation of the committee| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Helmdon Acorns Pre-school| |---|---| |Other name the charity uses|| |Registered charitynumber|1035898| |Charity’s principal address|Hinton’s Close, Helmdon, NN13 5QP| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Simon Allott|Chair||| ||Anna Saunders|Treasurer||| ||Jess Baseley|||| ||Rachel Hurcombe|||| ||Karla Meaton|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ||**’**|**’**| |---|---|---| |**Signed** **on behalf of th**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|**e charitys trustees**|| |||| |||Anna Saunders| |||Treasurer| ||
16/05/2024|| ||
16/05/2024|| ## Finance Report August 2023 Total income for the year was £96.7k which is -£3.1k vs 2022. The fees have the largest decrease of £15.4k year on year. To help with the drop in numbers for this year the Chair worked hard with West Northants Council to secure a grant of £15k which has greatly helped with the financial security of the charity. Fundraising and donations are down year on year, this reflects the time that the current committee is able to commit to the setting and is in discussions to bring additional members on board specifically focussed on fundraising in 2024 and onwards. The building has need extensive Maintenance and this is reflected in the costs, these have increased by £1.8k vs last year. It was also discovered that the building’s insurance wasn’t appropriate so has been increased and therefore the costs have been raised by £1.5k. Overall the bank balances are in a better position vs 2022. In August 2023 that was £10k in the bank vs £4k in 2022.In the savings account there was £9.2k vs £2.8k. HELMDON ACORNS PRE.SCHOOL Aecounls for Yw andod 31st )￿gUSt 2023 IndepeMlÈnt Examinels Rew)rt to Ihg Trustees R8celits and Payments A¢￿￿nI Statemenl ol Assets Not&s lo the Accour Indopendont Examlner's Report to the Trustses of Helmdon Acorn8 Pre-school Charlty Number 1035898 I rep)rt lo the tnJsleg3 on my examinalion of Ihe accounts of thg prfrschool lor thg ￿ar ending 31 $1 August 2023 ,wthkh are set OLrt on pages 2-3. AesponslblMU&B and basls of rnport As the charity trustees of the Pre-school you are rg$pon$ibl8 for the preparallon of the accounts in accordarKe wlih ihe requirements ol the Charities Act 20111 ' the Act, ). I report In respect ol my examination of the Pre-S¢hool's accounts carried out undgr section 145 of the 2011 Act and In carylng out my examination I have followed all Ihe appli¢able Directlon8 gwen by the Charity Commission under secilon 14515 Ilb) ol the Act. Ind8p8nd•nt examlner'8 Statement I have ¢ompleted my examination. I contirm that Th) mal¢rial matters have come lo my attention In connection I￿1h the gxamination gr￿ng m¢ cause lo believe that in any matsrial resp￿1. 1. accounting records %Yare not kept in resr*d of the Ple￿Chr￿)I as required by sg¢tion 130 of the knl- or 2. the accounts do not awd with tFwe rwds. 3. the accounts did not comply with the applicable re(wiremgnl$ corK8rning the form and content ol accounts sel out in the Charities (Accounts and Reports l Regulations 2(K18 other than any requlrément that the accounts give a. true and fair" view whiGh 1$ not a mattar considered as part of an Ind9pgndgnt 8xam1na1i￿. I have no ¢orxem8 and have ￿me across no othor matters In connectlon with the examlnation lo which allenlion should k (trawn in thi5 feFL)rt In order to enable a prop9r understaThJing of the a¢¢ounts to be reach8d. Slgn•d Nom•: D8nise Balch Qu•llll¢atlon: C.A. Addross: 15 To%￿le1 Rd Okl Stralford Millon Keynes MK19 6AN 31st May 2024 Pag8 1 HELMDON ACORNS PR&SCHOOL Recelpts and Plyments Ae¢ount Year ended 31 August 2023 2023 Tol•l Funds Total Funds R•ceSpts 76.901 15,000 360 555 2230 92.322 Wgst Nothanls Council Grant Registration Donations Fundrai51ng Feed In tarwr Unilorrn Snacks arKI cooklng EYPP Bank Intgrgst rgcelved 150 1,530 3.203 1,927 426 280 720 197 19 Total R•c•lpls 96,766 99,839 Paym•nts R8nl Wages & Natitsn￿ Insurance Pttnslon contrfbut￿1nS Staff l Graduat8 Tralning costs Payroll costs Bullding Grounds Malntsnance Replacgmgnt H8atlng Systsm Electricity & Watsr Rgsourcgs Fundraising Costs Offlce Gosts Toys & Equipmeftt Food & Consumables Unlform Insuran Mlscdlaneous Tgl&phong & Intem91 Subscripllons IndtrperKlenl Examlnatlon ol A¢¢ounls HR & ReGrUf(￿￿nI costs Bad debts wrftt8n olf 2,250 65.063 1,866 245 870 4,111 4,671 2.692 1.468 50 713 460 1.167 305 2.068 77,776 2.179 575 720 2.262 3.234 2.061 100 688 1.207 1,202 914 1,398 198 952 188 171 332 240 391 3,518 T¢Jtsl Paym•nts 90.740 101.631 Surp1￿ l (D8flclt) forth& Ymr 6.026 -1,792 B•nk Balanctt 1st Sopt8mb•r 2022 5,838 B•nk Batan¢os 31st August 2023 10,072 4,046 Pag8 2 HELMOON ACORN8 PRE.SCHOOL: Statenwnt ol A980ts as al 31 August 202a ' . D8WSit A¢cfjunl.: '. CIiiTent"Aic*Junl. 818 .,Total Funds, Balan¢0 Incomlng Wng Bdartei. 01.0922 ré8our¢•$ rn#Liurco5. 31.0823. 4,046 96,766:. ;(90,74Q) 10,072 4 046. 96766K $ ' Thè Charity,owie5 a newputwse built ￿lI￿ng.￿tsli has been fut￿ed tyA. restticled donalicns:Tbe lolal costs mcurred at 311Awisl 2016 wote £194,09&' ra￿￿.￿ ihe Receipt8 and Payments Aceounl setout (m.Pog# 2 aT￿l￿e abov6 Statement ol A5sètsfwid conlirni th'at all rel6vanti•cord5 End Inlorrnaiion have been made avaJtatle forthètr"pièparation. Ajma Saunders . Treasurer On 88halfol,Hdmdon A¢om8 Prfrschool Dale: olfcGIthA4 . Pag0 3