2023-08-31-accounts - Woodstock Music Society

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Statement	confirming	The trustees confirm that,	in exercising	their
whether the trustees have		powers or duties, they have complied		with
had regard	tothe guidance	their duty to have due regard to the guidance
issued by	the Charity	on public benefit published	by the Charity
Commission on public		commission.
benefit

You ma	ch	oose t	o include f	urther statements	where relevan	t about:
				SORP reference
					The charity does not normally		make grants
				Para 1.38	to individuals	or other bodies;	but may	make
Policy on	grant making				exceptional	grants ifto do so	would further
					its objectives.
				Para 1.38
Policy on	social investment
including	program		related
investment
					The charity depends heavily		on the work of
				Para 1.38	its members	(75singers and	12string
Contribution		made	by		players) and	ofseveral non-performing
volunteers					supporters.	Members and supporters		do all
					the preparation, organisation		and
					management	of all the concert and any other
					activit arran	emerlts.
Other

Achiev	eme	nts	and Pe	rformance
				SORP reference
					The main achievements ofthe Charity were:
					1. the presentation ofconcerts on 6
Summary ofthe main achievements ofthe charity,				Para 1.20	evenings during the year. The December 21 concert was attended
identifying	the	difference the			by an audience ofapproximately 290,
charity's	work	has made to			with 280 at April 2022 and 187at
the circumstances			ofits		July 2022; and
beneficiades and			any wider		2. The Chamber choir trip to Normandy,
benefits to society as a					France to participate in afree tothe
whole.					public concert with 3French vocal
					groups. This speaks directly tothe
					charity*s purpose as well as being
					beneficial to international relations,
					understanding and cooperation.

Achievements against	Para 1.41
objectives set
Performance offundraising activities against objectives	Para 1.41
set
Investment performance	Para 1.41
against objectives
Other

Financial Review	Financial Review	Financial Review	Financial Review	Financial Review
Review ofthe charity's financial position at the end						Para 1.21	At the end ofthe Financial Year (31"August
ofthe period							2023)the Society had total reserves of
							F16,022 and no significant liabilities.
							The Trustees consider this position to	be
							satisfactory.
Statement		explaining	the			Para 1.22	The Trustee's policy isto maintain minimum
policy for	holding reserves						reserves ofE11,000for two purposes.	Firstly
stating why		they are	held				to take account of depreciation ofassets,		so
							that funds will be available as and when
							capital items such as raked staging need to
							be replaced. Secondly to maintain an
							emergency fund, in case ofa financial
							setback such as a large unforeseen deficit
							on a concert, orthe enforced cancellation		of
							aconcert.
Amount of		reserves	held			Para 1.22	As at31"August 2023 reserves were
							216,022 (2021 - R9,955)
Reasons	for holding		zero			Para 1.22	Not applicable.
reserves
Details of	fund materially			in		Para 1.24	Not applicable.
deficit
Explanation		ofany				Para 1.23	Not applicable.
uncertainties about			the
charity continuing as a going
concern
Additional		information		(optional)
You ma	choose to		include		further statements		where relevant about:
							The Charity has three principal sources of
The charity's principal sources offunds (induding						Para 1.47	funding —annual subacriptions from members, donations from patrons and	box
any fundraising)							office receipts.
							Occasionally financial support may be
							received from a public or private grant
							awarding body. The last such occasion was
							in 2019when a grant was received from the
							Elgar Society to support the performance		of
							a lesser-known work- The Light of Life.
Investment objectives		policy and including any				Para 1.46
social investment policy
adopted
							The trustees review risks from time to	time.
							Financial risks are minimised through	annual
Adescd	tion ofthe		rinci		al	Para 1.46	insurance arran ed throu h Makin Music-

risks	formerly the National Federation of Music
	Societies) and a review offinances at each
	committee meeting.
	Safeguarding risk has been managed by	the
	appointment ofa safeguarding officer to
	review risks to children and vulnerable adults
	and the Charity has adopted a safeguarding
	policy.
	Risk assessments have been undertaken
	around key activities surrounding concerts,
	in particular the erection and dismantling	of
	sta in b volunteers.
Other

Description ofcharity's
trusts:
Type of governing document		Constitution,	adopted		in 1975and amended
		on 29January		2004,	12October 2017, 11
		Nov 2021, 10March			2022, 10Nov 2022 and
		15June 2023.
How isthe charity	Para 1.25
constituted?		Unincorporated		association.
Trustee selection methods	Para 1.25
induding details ofany		Elected by,	and from		among, the members
constitutional provisions e.g.		at an Annual	General		Meeting.
election to post or name of
any person or body entitled
to appoint one or more
trustees

You ma	cho	ose to inclu	de fur	ther statemen	ts where relevant about:	ts where relevant about:
					New trustees are advised oftheir
Policies adopted	and procedures for the induction		and	Para 1.51	responsibilities under the laws regulations governing charities	and
training	oftrustees
					The committee consists offour officers who
The charity's structure and		organisational any wider		Para 1.51	are ex-officio trustees and six other elected trustees. They meet at least three times a
network	with	which the			year to organise the Charity's	activities.
charity works
Relationship		with any related		Para 1.51
parties
Other

Chari	name			Woodstock	Music Societ
Other name the chari			uses	Woodstock	Chamber Orchestra
R istered charit		number		1035897
Charity's	principal	address
				Manor Barn	House, Church Lane, Lower Heyford, Bicester
				OX25 5NZ

								Dates acted if	Name ofperson	Name ofperson	(or
	Trustee name					Office (ifany)		not for whole	body) entitled to
								r	a	oint trustee	ifan
1	Philip Stephen		Boxall			Treasurer
2	William Hugh Momington				Clark	Chairman
3	Evelyn Hendy					Secretary
4	Douglas	Fawcett		Mason		Publicity Rep.
5	Elizabeth	Ann	Mason
6	John Frederick		Morris			-Orchestra Rep.
7	Gilliane	Christine		Sills
8	Richard	Colin Sills
9	Ruth McDonald			Sutherland		Making	Music Rep.
10	Suzie Tomlin					Health	&Safety Rep.
11
12
13
14
15
16
17
18
19
20

Funds held as custodian trustees on behalf ofothers	Funds held as custodian trustees on behalf ofothers	Funds held as custodian trustees on behalf ofothers
Description ofthe assets		Not applicable.
held in this capacity
Name and objects ofthe		Not applicable.
charity on whose behalf	the
assets are held and how	this
falls within the custodian
charity's objects
Details ofarrangements	for	Not applicable.
safe custody and
segregation ofsuch assets
from the charity's own assets

Signed	on behalf ofthe	charity's trust	ees
	Signature(s)
	Full name(s)	Philip Stephen	Boxall	William	Hugh	Mornington	Clark
Position	(eg Secretary,	Treasurer		Chairman
	Chair, etc)
	Date	22»'. wb.	2ozif.

Assets at the	Period Ended													31/08/2023	31/08/2022
														9
Balances on accounts:
	Current account													14,20867	8,447.84
	Trips accouiit													1,81389	1,50767
													9
Cash at bank:
	Current account													14,228 67	8,557 84
	Tnps account													1,813.89	1,50767
Other Fixed Assets Already		Written		Off	as Expenditure
	WMS share of staging			equipment,			shared		on 50/50 basis wdh KAOS					7,522	7,522
	Staging equipment		wholly		owned		by WMS,			at cost				1,838	1,838
	Hydraulic lift													358	358
	Stage lights,	al cos't												387	387
	Music hbrary,	at estimated			replacement			value			(2022 at estimated	value)		1'5,000	3,000
	Piano, at estimated		value											1,650	1,650
	Piano covers	and wheels,			at cost									274	274
	Piano stool													155	155
	Wine glasses, at cost													168	168
	Music stand,	at cost												106	106
	WMS share oftrailer,			shared		on	a 50/50l		basis		wrth KAOS			1,745	1,745
															17,203
Other assets
	Gift Aid for	2021-22		expected			from HMRC
															1,802
Liabilities
	T stees at their		meeting			held on.				I	ik~w-		2ow3
	,, t('
Chairman

Receipts											Payments
			Nots		Budget				2023	2022			Non	Budget	2023
									r.	5					5
Concerts:				I							Concerts:		I
Prer years										98	Pnor years				164
Autumn						I	fte		4$7II	3,714	Autumn			3803	3,(MS	3,570
Spnng						',	,50		5,0$2	3,904	Spring			0513	4,333	4,003
SIllvfu!f						2	S0		3,78$	2,997	Summer			3802	3,769	2,816
Sub-tatal									13,649	10,713	Sub-total			f I 019	12,221	10,391
General:											Genera:
					'0,		595		13,113	8.302	Hanorana			8 820	7,893	7,959
Patrons Donat'ens									2,200 470	1,905 5	Rehswssl rooms Omc &admn			:" '81 ' 100	2,398 2,35S 1,8161,215
Bank «nerest											Bank charges
Muse ters	&sake			6			50	f	tfete	674	Muse hfre	(Lpurchase	6	952	584' .	647
Calle arid	Salg			7						505	Came snd	Sing	7
Nkscellsnsoue				10			I00		316	1,209	Mecstsnsous		10	100	492	1,291
Sub-total					I1		Ifl		17,69'7	12,600	Sub-total				13,165	13,470
Treasurer'0	account		total:		22		roe		31,147	23.393	Treasureds	account total:		23 252	25,36023,881
Surplus (deficit)											Sufplus (desalt)				5,781
Trips:											Trips:
Caen											Caen
Hometrip											Home tnp
Sub.total									34,5$5	2,909	Sub-total				342I5$	1,400
Surplus (delicrt)																1,591
Total befofe clrpuel fecslpls									66,712	26,392	7otal bsiars capital efpendkum
Capital receipts											Capital expenditure
Total receipts									6$,712	26,302	Total expenditure
Opening balance									9,9508,832		Closing balance				18,023	9,950
									75,867	35,224					7$,0$7	35.224
																E
Excess ofReoaipts		over		Payments				before Capital		Receipts and	Expenditure				6,007	1,124
Capitat Receipts less			Expenditure
increassldecrease		in	Account		balances										6,067	1 124

						~Prior	ar	Auhtmn	'22		'23	Summer '23	Total
								r.		6			5
	R~ecei ts:
	Ticket sales							4,237		4,656		3,222	12,115
	Refreshments	8 programmes							443		426	567	1,435
	Advert in programme
								~467		5	082	3789	13549
	~n
	Performers(induding		Musie Director)				75	2,449		2,749		2,286	7,559
	Venue (inrfi. drinks ficence)								645		660	554	1,859
	Refreshmenls,	programmes,		posters, etc.					871		924	929	2,724
	Boxoffice refunds
	Performing right						79						79
							154	3,965		4,333		~3/69	~12 1
									714		749	19	1 329
2	Subseriptions
	Resowed from	members											9,492
	Income lax recovered		2021-22										1,712
	Income tax recovered		2022-23										1,909
													~13113
3	Patrons
	Received from	patrons											1.980
	Income tax recovered		2021-22										90
	Income tax recovered		2022-23										130
													8
	Donation from	trip srxplus											430
	Donafions												40
	Income tax recovered
													470
	Archive storage												1,068
	General concert costs (staging storage)												204
	Making Music	annual	subscription		&insurance	(net ofKAQS	share)						418
	Postage, stationery 8		office supplies										128
													~1916
6	Igusic Hite 8	Sales
													8
	Receipts from	music	hire and	resales to members									1,499
	Expenditure												564
	Net income												935

Trips
		~caen	tri		Total
		6			6
Receipts (less refunds	of62,560to non-attendees)	32,005			32,005
Expenditure		29,209			29,209
Refunds to attendees		2.060			2,060
Donation to WMS			430		430
Surplus on 2023Trip			306		306
Balance on trips account BIF		1,508			1,508
Balance on trips account C/F		1,814			~1614
Bank reconciliation	ie 31August 2023
Balance at bank on 31 August 2022				10,066
Less unpaid cheques	on 31 August 2022			110
				9,956
Plus receipts in 2022-23				65,712
				75,668
Less payments in 2022-23				59,645
				' 16,023
Plus unpaid cheques	on 31August 2023			20
Balance at bank on 31 August 2023				16,043
Miscellaneous
				6
CD Sales				310
HMRC Interest on gift aid				6
Income				316
Staging trailer repairs and servicing				291
Sundry				201
Expenditure				492