## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 Sept 2019 **To** 31 August 2020 ## Section A Reference and administration details **Charity name** Hunton & Linton Under Fives Playgroup **Other names charity is known by Registered charity number (if any)** 1035846 **Charity's principal address** Hunton Village Hall West Street, Hunton Maidstone, Kent **Postcode ME15 0RS** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
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1 Victoria Gordon Chairperson Trustee Resolution
2 Annabelle Rodgers Treasurer Trustee Resolution
3 Sarah Goodwin Secretary Trustee Resolution
4 Sarah Horlock Trustee Resolution
5 Naomi Sokeyo Trustee Resolution
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March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (Pre-School Learning Alliance 2011) - (eg. trust deed, constitution) How the charity is constituted Association (eg. trust, association, company) Trustee selection methods By resolution at AGM and EGM (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The charity is a member of the Early Years Alliance (previously the Pre School Learning AIliance) as an umbrella body their membership provides insurance, advice, legal advice and a model constitution which we have adopted (2011). The charities activities are overseen and key decisions are made by a Committee, mostly made up of Parents of children within the playgroup. The operational and day to day management of the playgroup is delivered by a staff team including a Manager and Deputy Manager. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The object of the charity is to provide education facilities for children of pre-school age. **Summary of the objects of the charity set out in its governing document** March **2012** **TAR** 2 The charity operates 5 days a week, term time only (sessional). Our sessions are as follows: Monday, Tuesday, Wednesday and Thursday - 9.15am to 2.45pm Friday - 9.15am to 1.15pm The pre-school is open 26 hours per week. The pre-school runs out of Hunton Village Hall and employs an average of 8 part time staff to supervise an average roll of 45 children. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance The charity continues to meet the educational requirements for preschool **Summary of the main** learning as prescribed by OFSTED and the Early Years Alliance. **achievements of the charity during the year** March **2012** **TAR** 4 ## **Section E Financial review** The trustees are required to hold sufficient funds to meet staff **Brief statement of the** redundancy costs and the costs for hall hire for one school term following **charity’s policy on reserves** the curtailment of operations. At the end of this financial year the charity have £35,021.37 in the reserve account. This money is saved specifically for unforeseen circumstances, for example, a falling number of children attending, loss of premises, reduction in income, redundancies and to meet our statutory obligations if we should cease operation. **Details of any funds materially in deficit** N/A ## **Further financial review details (Optional information)** The charities principal source of funding is fees provided by Kent County You **may choose** to include Council as the administrator of the government free childcare scheme. additional information, where Additionally we receive private fees from non eligible families and we do relevant about: a lot of fundraising in order to raise money to purchase new equipment the charity’s principal etc. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** A. Rodgers **Signature(s)** V. Gordon Annabelle Rodgers **Full name(s)** Victoria Gordon **Position (eg Secretary, Chair,** Chairperson Treasurer **etc) Date** 20/12/2020 March **2012** **TAR** 5 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Hunton & Linton under 5's Playgroup On accounts for 31August 2020 the year ended Charity no lif any 1035846 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Yhe Trusv) for the year ended 3110812020. Responsibilitlès As the charty trustees of the Trust. you are responsible for the preparation of the accounts in accordan￿ wtth the requirements of the Chartties Acl 2011 (Yhe Act.). I report in respect of my examination of the Trust's accounts carried OLrt under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Chanty Commission under section 145{5)(b) of the Act. basis of report My examination was carried out in accordan￿ with the general Dirertions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the eviden￿ thal would be required in an audtt and consequently no opinion is given as to whether the accounts present a Irue and fair view and the reFrf)rt is limited to those matters set out in the statement below Independent examin•rfs ststement I have completed my examinats'on. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to ￿lieVe that in, any material respect.. accounting records were not kept in accordan￿ with section 130 of the Act or the accounts do not accord with the accounting records the accounts did not comply wtth the applicable requirements concerning the form and content of accounts set out in the Charities (AGcoLsnts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come aGross no other matters in connection with Ihe examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 01_10_20 Name: (fth)fvJ& O IER October 2018 Relevant professional qualification(3) or body (if any): CllfifLTEIIEtJ frLL 00 Address: Aspect House, Pattenden Lane Marden, wNw.md-accountsncy.co.uk Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidan￿ for exarniners). IER October 2018