Shelf Pre-school
Charity Number 1035756
Annual Report and Financial Statements for the year ended 31 August 2020
Shelf Pre-school
Annual Report and Financial Statements
for the year ended 31 August 2020
| Contents | Page |
|---|---|
| Trustees' Report | 3 to 5 |
| Examiner's Report | 6 |
| Receipts and Payment Account | 7 |
| Statement of Assets and Liabilities | 8 |
| Notes to the Accounts | 9 to 10 |
Prepared by Julie Talbot CPFA MIAB
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Shelf Pre-school
Trustees' Report for the year ended 31 August 2020
Reference and administrative details for the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved
| Name Jenny Wilson Katie Ashton James Hoban Kathryn Hamilton Charlotte Metcalf |
Position General Chair from January 2020 General Secretary Treasurer from January 2020 General |
Dates Appointed November 2016 Appointed November 2016 Appointed December 2017 Appointed December 2017 Appointed January 2019 |
|---|---|---|
Charity number
The charity was registered with the Charity Commission for England and Wales, charity number 1035756, 19 April 1994.
Registered and principal address
Shelf Village Hall Halifax Road Shelf Halifax Road HX3 7NT
Bankers
Yorkshire Bank PLC Barclays Bank PLC 58 High Street 1 Churchill Place Queensbury London Bradford E14 5HP BD13 2QL
Independent Examiner
Julie Talbot BA (Hons) CPFA MIAB 1 Wood Nook Norland Sowerby Bridge West Yorkshire HX6 3RZ
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Shelf Pre-school Trustees' Report for the year ended 31 August 2020 continued
Structure, governance and management
The charity is governed by a constitution adopted on 13 October 1980, as amended on 12 October 1992, 29 November 2011 and 17 July 2012.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
Objectives and activities
The charity's objectives
To enhance the development and education of children primarily under statutory age by encouraging parents to understand and provide for the needs of their children through community groups and by:
(a) offering appropriate play, education and care facilities, family learning and extended hours groups together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
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(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area;
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(c) instilling and adhering to and furthering the aims and objectives of the Pre-School Leaning Alliance.
Public benefit statement
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education in line with the Early Years Foundation Stage. To provide care and Education to children age 2 – 5.
Achievements and performance
Laura started as Pre-school manager in September 2019, during the first part of the year we completed our AGM, several fundraising activities and recruited two new members of staff.
We held a Christmas Fayre at Shelf Village Hall with the support of the committee; this was well supported by our children and parents and we also received £300 fund match for this from our committee member Jenny Wilson. We also held our annual nativity in our village hall which was well attended by parents and family members; we also took the opportunity to hold a raffle! Both of our Christmas events were very popular, and we had a great turnout both from our families and the local community, thus helping to raise our profile. The raffle was supported by some very generous businesses which ensured we sold lots of raffle tickets. All our events help us to become more noticeable to the village of Shelf and beyond and hopefully increase our numbers. We took part in decorating the Christmas tree at Bethel Chapel a local church. Parents and carers were invited to come along and see the display and we received a small donation. We then faced a new challenge when we entered the start of the Covid 19 pandemic in March 2020 and had to temporarily close. We took advantage of the Government Furlough scheme for a couple of months. During the period we were closed (March 20th to June 14th) we continued our parent partnership through our Facebook page and Tapestry system.
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Shelf Pre-school
Trustees' Report for the year ended 31 August 2020 continued
Achievements and performance (Cont.)
As we went into the national lock down, we did learning booklets for children to take home and we shared activities the children could do at home on our Tapestry system. A member of staff also shared videos of her doing story time. When the restrictions started to ease, we put extra safety measures in place and developed a thorough risk assessment to enable the children to return to pre-school. We also managed to continue to run our school holiday club which has been steadily growing in numbers. During this pandemic all the staff and the committee have really come together to support each other at a really difficult time, and we have continued to support the parents of the children in our care. During the Summer holiday Laura and her husband Rick did a huge clean up of the garden in preparation for September return. September numbers are looking positive despite the current pandemic.
The new Manager started working in the setting at the start of the new school year in September 2019. Following maternity cover of 10 months of the previous year one of the people covering were taken on permanently in Sept 19 and we also welcomed back a member of staff on a temp basis in January which led to a permanent contract at the beginning of March 2020. We strive to seek continuous improvement within our setting, regularly promoting partnership with parents. Newsletters, sharing sheets, texts and emails keep all of our families up to date. We have a dedicated Facebook page for the sole use of parents of children in the setting. We continue to remain an open and inclusive setting.
Reserves policy
It is the policy of the Pre-School to hold reserves which have not yet been committed or designated for any particular purpose. The management committee have set aside reserves in order to protect the future financial operations of the pre-school from the effects of any unforeseen variations in its income streams as part of a policy of good financial management practice. The value of the reserve is equivalent to approximately three to four months running costs.
We currently estimate this to be £43,010.74 (including redundancies). Shelf Pre-School will endeavour to allocate sufficient funds to the savings account as required.
This policy is in line with guidance from the charities commission, the pre-school learning alliance and advice from WYCAS good practice guide.
The reserves policy will be reviewed annually to ensure three to four months running costs can be maintained.
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Shelf Pre-school
Independent Examiner’s report to the Trustees of Shelf Pre-School
I report to the trustees on my examination of the accounts of Shelf Pre-School for the year ended 31 August 2020, which are set out on pages 7 to 10.
Responsibilities and basis of report
As the charity trustees of Shelf Pre-School you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of Shelf Pre-School's Accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe in any material respect:
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accounting records were not kept in respect of Shelf Pre-School as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: ………………………………………Name: Julie Talbot
Relevant professional qualification or body : CIPFA (Chartered Institute of Public Finance and Accountancy)
Date: 22 June 2021
Julie Talbot BA (Hons) CPFA MIAB
1 Wood Nook Norland Sowerby Bridge West Yorkshire HX6 3RZ
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Shelf Pre-school
Receipts and payments account for the year ended 31 August 2020
| Notes Receipts Grants and donations (2) Fees Fundraising Bank interest Uniform sales CJRS Other income Total receipts Payments Salaries and NIC (3) Pensions Payroll costs Premises Insurance Fundraising expenditure Equipment Telephone and internet Subscriptions Admin, printing, postage and stationery Cleaning Repairs and maintenance Staff training Child snacks Travel Trips Advertising Independent examination Legal and other professional fees Bank changes Bookkeeping Uniforms Garden Project Bad Debt Write Off Sundry expenses Total payments Net (payments) Cash fund balances brought forward Cash fund balances carried forward (4) |
2020 2020 2020 2019 Unrestricted Restricted Total Total funds funds funds funds £ £ £ £ 0 74,117 74,117 102,875 8,969 0 8,969 17,316 1,386 0 1,386 2,099 36 0 36 63 343 0 343 395 2,287 0 2,287 0 0 0 0 620 13,022 74,117 87,139 123,367 18,239 65,488 83,727 88,505 377 2,143 2,520 2,071 69 391 460 1,000 965 5,491 6,456 6,989 172 976 1,148 1,134 94 0 94 174 128 730 858 368 170 970 1,141 1,189 43 246 289 475 78 446 525 265 58 328 385 618 155 681 836 2,445 0 0 47 270 47 268 273 492 5 28 28 0 0 0 0 633 0 0 0 50 0 0 0 325 0 0 0 0 0 0 0 0 0 0 0 297 47 265 312 534 0 200 200 265 180 0 180 0 27 156 183 103 20,852 78,808 99,660 108,201 -7,830 -4,691 -12,521 15,166 42,107 21,928 64,035 48,870 34,277 17,237 51,514 64,035 |
|---|---|
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Shelf Pre-school
Statement of assets and liabilities as at 31 August 2020
| Cash funds Cash at back - Current account - Deposit accounts Cash in hand Total cash funds Other monetary assets Rates paid in advance Rent paid in advance Insurance paid in advance Payroll fee paid in advance HMRC |
2020 2020 2020 2019 Unrestricted Restricted Total Total £ £ £ £ 16,403 17,202 33,605 45,814 17,857 0 17,857 17,837 16 35 52 384 34,277 17,237 51,514 64,035 £ £ 102 100 442 442 747 742 268 303 614 1,043 2,172 2,630 |
|---|---|
Assets retained for the charity's own use
Various toys, furniture and play and computer equipment
| Liabilities HMRC Month 6 Pension Month 6 Service and utility charges Payroll charges Independent examination |
£ £ 543 0 243 153 388 429 0 0 650 325 1,824 907 |
|---|---|
Approval of the accounts
The financial statements were approved at a meeting of the trustees and signed on its behalf by:
Signed: …………………………………………………….
Name ……………………………………………………… (Trustee)
Date: ……………………………………………………….
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Shelf Pre-school
Notes to the accounts for the year ended 31 August 2020
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
Taxation
As a registered charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further examination of the nature and purpose of each fund is included in the notes to the accounts.
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Shelf Pre-school
Notes to the accounts continued for the year ended 31 August 2020
| 2 Grants and donations CMBC - Children & Young People's Services City of Bradford MDC Other grants Donations 3 Staff costs and numbers Staff remuneration Social security costs Pensions |
2020 2020 2020 2019 Unrestricted Restricted Total Total funds funds funds funds £ £ £ £ 0 74,117 74,117 95,013 0 0 0 7,362 0 0 0 0 0 0 0 500 0 74,117 74,117 102,875 2020 2019 £ £ 79,471 84,934 4,256 3,217 2,520 2,071 86,246 90,222 |
|---|---|
The average number employees during the year was 8 (2019:8). There were no employees with emoluments above £60,000
| 4 Restricted funds CMBC - Early Education Funding (*) City of Bradford MDC M&S Donation Garden Project |
Balance b/f Incoming Outgoing Balance c/f £ £ £ £ 21,693 74,117 78,608 17,202 0 0 0 0 235 0 200 35 21,928 74,117 78,808 17,237 |
|---|---|
Fund name
Purpose of restriction
CMBC - Early Education Funding M&S Garden Project
For the supply of free early years provision for 2 to 4 year olds. For improving the garden area
5 Trustee expenses
No trustee received any expenses during this or the previous financial year.
6 Related party transactions
There were no related party transactions during this or the previous financial year
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