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St Albans u3a
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**Charity Commission No 1035678** **Annual Report and Financial Statements** **Year Ending 31[st] July 2021** ## **St Albans u3a** ## **Charity Commission No 1035678** ## **Trustees Annual Report for the year ended 31[st] July 2021** ## **Objects and Activities** St Albans u3a was formed in 1987 and is a self-financing self-help charity affiliated to the national body – the Third Age Trust – run by and for our members. Our objectives are to advance education and to provide facilities for leisure-time and recreational activities for, in particular, people in their Third Age residing in the St Albans area. Membership is open to all people who are no longer in full time employment, irrespective of race, religion, politics or sexual orientation. We run a wide range of activities, including theatre visits, learning languages, walking, arts and crafts, and many kinds of sporting activities. The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. ## **Advancements and Achievements** St Albans u3a has over 1,100 members who have enriched their education through access to fortnightly talks, to a wide range of intellectual, physical and social activities organised through over 120 groups, and to interesting visits organised as trips. Many physical activities and face-to-face meetings have been curtailed because of Covid restrictions during this year, but we have been able to continue significant educational and social activities using the internet, particularly with the use of Zoom licences. ## **Financial Review** During the year we achieved our objective of being self-financing, and at 31[st] July 2021 we held reserves of £43,417.93, which are sufficient to provide adequate financial stability and the means to meet our objectives for the foreseeable future. Although we reduced the Membership Subscription in 2018 to decrease the Reserves over a 4-5 year period, two years of restrictions in response to Covid-19 has resulted in a lower than anticipated expenditure for the past two years. As a consequence of the additional increase in Reserves this year, we have delayed the payment of the membership subscription by six months. This will result in a one-off reduction in our Reserves by the end of the current financial year of approx. £9,000, and over the subsequent 4-5 year period the Reserves are projected to decrease to the target figure of £20,000 without any increase in the annual membership subscription. We have been aided by many voluntary helpers acting as officers, committee members, group administrators, trips organisers and in other capacities. ## **Structure, Governance and Management** St Albans u3a is an unincorporated members association and a member of the Third Age Trust and is governed by a Constitution adopted by members on 6[th] September 2017. Management is vested in the Executive Committee, members of which are Trustees of the charity. The Committee is composed of Officers (a Chairman, up to two vice-Chairmen, a Treasurer and a Secretary) and general Committee Members to a maximum total of 12 people. All officers and committee members retire at every Annual General Meeting and are eligible for re-election subject to a maximum of three terms, except that the Treasurer is subject to a maximum of six terms. No member may serve for more than nine terms in aggregate. ## **Names of the charity trustees during the year ended 31[st] July 2021:** |Chairman|Christine Gowens|Christine Gowens|||| |---|---|---|---|---|---| |Deputy Chairman|Patricia Kearley||||| |Treasurer|Paul England||||| |Secretary|Graham Hopkins||||| |Committee Members:|Roger Street
|Linda Watts|Allan Parker|Norman Hart|Meg Macpherson| ||Manjit Rostom||||| Christine Gowens (Chairman) Dated 5[th] October 2021 Page 1 of 6 St Albans u3a Annual Report and Financial Statement July 2021 ## **St Albans u3a** ## **Income and Expenditure Account for the year ended 31 July 2021** |**Unrestricted fund**||**2020-2021**|**2020-2021**||**2019-2020**|**2019-2020**| |---|---|---|---|---|---|---| ||**Notes**|**Items**|**Totals**||**Items**|**Totals**| |**Income**
Donations by subscription
Sale of goods less purchases
Net surplus/deficit on Courses
TAT Donation (u3a Day)
Hall Hire Refunds
Fixed Term Deposit Interest||£16,160.00
(£0.00)
£0.00
£100.00
£390.00
£111.72|||£17,818.50
£1.00
£0.00
£271.80|| ||||**£16,761.72**|||**£18,091.30**| |**Expenditure**
Third Age Trust Costs
TAT Subscription, TAT Magazine
TAT Conference
General Meetings
Speakers fees, expenses
Hall Rent for General Meetings
Membership; refreshments
Equipment purchase & hire
Communication
Newsletter
Printing, Postage, Stationery, Telephone
Website
Licences
Membership Expenses
Go Cardless Fees
Other Expenses
Executive Committee Misc Expenses
Gifts for Retiring Members
U3A Day||£5,078.56
£0.00
£995.00
£195.00
£0.00
£0.00
£1,787.20
£281.68
£999.96
£757.42
£98.10
£58.40
£121.49
£115.20|||£5,949.52
£80.50
£732.00
£2,350.00
£401.67
£303.79
£2,156.11
£1,328.24
£1,115.14
£326.96
£63.50
£127.38
£50.00|| ||||**£10,488.01**|||**£14,984.81**| |**Net surplus (loss) on General Account**|||**£6,273.71**|||**£3,106.49**| |**Net surplus (loss) on Trips Account**
**Net surplus (loss) on Groups Account**|page 4
page 5||(£216.09)
£0.00|||(£431.78)
£0.00| |**Total surplus (loss) for year**|||**£6,057.62**|||**£2,674.71**| Page 2 of 6 St Albans u3a Annual Report and Financial Statement July 2021 **St Albans u3a** ## **Balance Sheet at 31 July 2021** |**Balance Sheet at 31 July 2021**||||||| |---|---|---|---|---|---|---| |||**2020-2021**|||**2019-2020**|| ||**Notes**|**Items**|**Totals**||**Items**|**Totals**| |**Current Assets**
Cash at bank and in hand
Lloyds Bank - General account
Lloyds Bank - Trips account
Lloyds Bank - Group Account
HSBC - Groups account
HSBC - Holding Account
Cambridge Building Society 1 year Bond
Cash in hand (Treasurer + Groups)|page 4
page 5
page 5|£28,653.56
£2,634.68
£1,266.65
£0.00
£10,267.57
£0.00
£136.34|**£42,958.80**||£27,557.47
£2,034.27
£1,763.80
£99.80
£0.00
£10,155.85
£133.34|**£41,744.53**| |**Creditors: amounts falling due within one year**
Subscriptions in advance
Subscriptions for 2020-21 banked in 2021-22
GoCardless Debit (Refund)
Trips advance receipts/payments
Sums due as Refunds on Trips Account
Groups advance receipts/payments
Groups Cash advance receipts|page 4
page 4
page 5
page 5|£75.00
(£55.00)
£29.60
(£797.00)
(£350.50)
£556.63
£82.14|**(£459.13)**||£5,112.50
(£797.50)
(£1,166.50)
£1,153.58
£82.14|**£4,384.22**| |**Total net assets**|||**£43,417.93**|||**£37,360.31**| |**Unrestricted Fund**
Balance brought forward
Surplus (Loss) for the year
**Balance carried forward**||£37,360.31
£6,057.62|**£43,417.93**||£34,685.60
£2,674.71|**£37,360.31**| ## **Notes to the financial statements for the year ended 31[st] July 2021** ## **1 Basis of preparation** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value. These accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities, the Financial Reporting Standard applicable in the UK (FRS 102) and with the Charities Act 2011. ## **2 Accounting policies** **Income** Income is recognised when the charity becomes entitled to the resources; it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability. ## **Volunteer help** The value of any voluntary help is not included in the accounts but is described in the trustees annual report. ## **Income from membership subscription** Membership subscriptions received in the nature of a gift are recognised in Donations. ## **Liabilities** Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. ## **Deferred income** No material item of deferred income has been included in these accounts. ## **Creditors** The charity has creditors which are measured at settlement amounts. ## **Tangible fixed assets for use by the charity** These are capitalised if they can be used for more than one year and cost at least £1,000. They are valued at cost. Page 3 of 6 St Albans u3a Annual Report and Financial Statement July 2021 ## **St Albans u3a** ## **Trips Accounts for the Year ending 31st July 2021** |**Trips in 2020-21**|**Balance b/f**
**from**
**2019-20**|
**Total**
**Receipts per**
**Trip**|
**Total**
**Payments in**
**Year**|**Sums due**
**as**
**Refunds**|**Surplus/**
**Deficit for**
**Year**|**Carried**
**Forward to**
**2021/22**| |---|---|---|---|---|---|---| |Bexhill
Carousel
Comedy of Errors
Great Dixter|£704.50
£93.00|£536.20
£1,049.00
£313.50
£1,920.00|£517.90
£100.00
£1,050.00
£2,021.50|£25.00|£18.30
(£169.50)|£244.50
(£736.50)| |Leonardslee
Lords
Portsmouth
Sculpture Park
Miscellaneous||£885.00
£539.00
£983.00
£15.00|£888.00
£620.00
£942.50
£224.00
£87.39|(£30.00)|(£3.00)
£10.50
(£72.39)|(£81.00)
(£224.00)| |**Net Sums from Previous Year Trips**||||||| |John Rutter Xmas
Royal Albert Hall (Classic FM) Refund
StPauls|(£30.00)
£822.00
(£30.00)|£822.00||||£0.00| |Swan Lake
Upstart Crow (Note 1)
Winters Tale Refund
Drivers Tips|(£30.00)
£355.50
£79.00|£79.00|£90.00|£355.50||£0.00| |**Totals**|**£1,964.00**|**£7,141.70**|**£6,541.29**|**£350.50**|**(£216.09)**|**(£797.00)**| Note (1): Credit note for coach booking from 2019-20 c/f to 2021-22 ## **Summary** |**Summary**|| |---|---| |**Opening bank balance**|**£2,034.27**| |Add balances b/f
Sums due as Refunds
Less net deficit for year
Lesspayments relatingto nextyear's trips|£1,964.00
(£350.50)
(£216.09)
(£797.00)| |**Closing bank balance**|**£2,634.68**| Page 4 of 6 St Albans u3a Annual Report and Financial Statement July 2021 ## **St Albans u3a** ## **Groups Accounts for the Year ending 31st July 2021** ||**Balance from**
**2019-20**|**Cumulative**
**Group Income**|**Cumulative Group**
**Expenditure**|**Balance on**
**Group acct**| |---|---|---|---|---| |Architecture 1
Art Appreciation 4
Badminton 1 (HSV)
Badminton 2(WL)|£0.00
£0.00
£571.76
£163.12|£1,452.25|£1,870.80|£0.00
£0.00
£153.21
£163.12| |Badminton 3 (HSV)
Bridge Beginners
Bridge improvers
Canasta 2|£157.11
(£402.63)
£94.54
£36.00|£639.00|£930.40|(£134.29)
(£402.63)
£94.54
£36.00| |Cribbage 1
Cycling Group
Drawing & painting
ExploringLondon 3|(£23.70)
£3.83
£108.30
£0.00|||(£23.70)
£3.83
£108.30
£0.00| |Garden Visits 1
Garden Visits 2
History 4
Jazz in 3rd Age|£0.60
£0.00
£0.00
£281.09|£280.00|£100.00|£0.60
£0.00
£0.00
£461.09| |Philosophy
S&T Group
Singing Group
Table Tennis 1|£0.00
(£2.00)
£58.49
£34.74|£185.00
£162.00|£180.00
£182.00|£5.00
(£2.00)
£58.49
£14.74| |Table Tennis 2
Table Tennis 3
Table Tennis 5
Ukulele 4|£31.15
(£3.00)
£44.15
£0.03|£150.00
£168.50|£162.50
£208.00|£18.65
(£3.00)
£4.65
£0.03| ||**£1,153.58**|**£3,036.75**|**£3,633.70**|**£556.63**| |||||| |**Groups Cash Totals**|**£82.14**|**£0.00**|**£0.00**|**£82.14**| |||||| |**Bank Account Floats**||||| |Float (HSBC Account)
Float(Lloyds Account)|£99.80
£610.22|||£0.00
£710.22| |**Opening Balances**
Lloyds Groups Account
£1,763.80
HSBC Account
£99.80
Groups Cash in Hand
£82.14
Receipts
£3,036.75
Payments
(£3,633.70)
**Closing Balances**
Lloyds Groups Account
£1,266.65
HSBC Groups Account
£0.00
Groups Cash in Hand
£82.14
**Total Groups Balance**
**£1,348.79**||||| |**Opening Balances**
Lloyds Groups Account
HSBC Account
Groups Cash in Hand|£1,763.80
£99.80
£82.14|||| |Receipts
Payments|£3,036.75
(£3,633.70)|||| |**Closing Balances**
Lloyds Groups Account
HSBC Groups Account
Groups Cash in Hand|£1,266.65
£0.00
£82.14|||| |**Total Groups Balance**|**£1,348.79**|||| Page 5 of 6 St Albans u3a Annual Report and Financial Statement July 2021 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trI￿t$ m•mb•rs of StAbans u3a On accounts forthè y¢ar ended 31 Juty W21 Charity no lif any) 1035678 Sot out on pages 2to5 I report lo the trustees on nry examinat*￿ ofthe aco)unts ofthe above (*arty fthe Trt￿r) forthe year end&1 31 Juty 2021 Responsibilities and basls As the chartty's trustees. you are responsib￿ for the preparab.on of the accxjunts in of report ac￿r￿anCe wrth the wurrerrents of the Chanbes Act 2011 (°the Acr}. I report in respect of my examination ofthe Twsvs accA)unts ¢arrEd out under secbon 145 of the 2011 Act and in carying out my examination, I have folbwed the apPl￿th Ditw)ns given by Ihe Charity Commissk)n un* section 14qS}Ib} oftheA Independent examiners I have clinw￿d my examinati￿. I ctthrm that no material matters have wme to statement my attention in connection with the examination Wh￿ gNes me cause to believe that in. any material rest*rt the a￿[￿jnttng reoNds were rb)t kept in XCYNdan￿ wrih section 130 of the Charities Act or the *counts dKI notaco)rd with Ihe actounting recoTds'. or the ￿jnts dkl not compty with the appluble requirements COr￿eming the form and c4)ntent of a¢rthnts set out in the charib.es IAe£*)unts and Rewrts} RegulatK)ns 2008 other than any requirerrEnt that the acuunts gNe a'true and fairf vyew whK* is not a matter consbJer&J as part of an independent I have no concerns a￿1 have come ¥ross no other matters in ￿nneCt￿)n with the ex8minatiM to whKh attentK•n shoukl be drawn in this report in order to enable a proper understanding ofthe xcounts to k reachwj. Signed: 5th Ocaoiw 2021 John G m11b￿rn Ro18vant prnfessional qualifi¢ation{sl 01 body {rf any): FCA Addr￿. 83 lfjng HaTry Lar￿. St A]barts. AL3 4AS St Albans u3a Annual Report and Financial Statement July 2021 Page6of6