BECKLEY PRE-SCHOOL Registered Charity no. 1035670
ANNUAL REPORT AND ACCOUNTS for the year ended 31 August 2023
BECKLEY PRE-SCHOOL Registered Charity no 1035670 INDEX
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2 Trustees Annual Report
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4 Independent Examiners Report
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5 Statement of Financial Activities
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6 Balance Sheet 7 Notes to the Accounts
BECKLEY PRESCHOOL (Registered Charity No 1035670) ANNUAL REPORT for the year ended 31°" August 2023
The Committee of Beckley Preschool present their report and financial statements for the year ended 31[st] August 2023.
Legal and Administrative Information
TRUSTEES
1) Appointment of Trustees As set out in the constitution the Trustees (Committee) are elected annually by the Committee at the Annual General Meeting with up to 2 being co-opted by the Committee if necessary.
The charity is governed by a Committee of at least 6 elected officers. The Committee is authorised to appoint new Trustees to fill vacancies arising through resignation or death of an existing member.
2) Induction and Training New Trustees are provided with information on the structure, business plan and recent financial performance of the Charity and are encouraged to consult with the Officers to facilitate the undertaking of their role.
- 3) Organisation
The Committee (of Trustees) are responsible for the day-to-day management of the Charity. The Committee regularly review the operational risks which the Charity faces and are satisfied that the systems currently in place are sufficient to enable such risks to be minimised.
The Committee meet 6 times per year (once each school term) Committee of Trustees with effect from 1[st] September 2022 are: Jill BRAIN-Chairperson Briony MASON-Treasurer Kim CHAPMAN-Village Hall Rep Lisa PARKER-Secretary Jo ENTWISTLE-Parent Rep Holly FINTAN-Parent Rep All other parents/guardians will automatically become “Friends of Beckley Preschool” when they register their children and are welcome to attend the Committee meetings. OTHER INFORMATION
Bursar: Jill BRAIN Charity Address: Beckley Village Centre, Main Street, Beckley, TN31 6RL Main Banker: Nat West plc, Rye Branch Independent Examiner: Mary HOWSE, The Bartletts, Main Street, Beckley, E.Sussex
Objectives and Activities
The Association is governed by a Constitution, last amended in September 2014. The object of the Association is the advancement of education for children below compulsory school age in Beckley Village Centre and to this end they provide a Preschool and Toddler group, available to all children and parents in the catchment area. Achievements and Performance Edwina Lyward has thrived as the Manager of the Preschool and completed her EYITT training by the summer of 2023. This did cause some staffing issues during her placement at Beckley School and we are grateful to the other staff for stepping in to do extra sessions.
This situation was made more challenging with the loss of Sharon Parker, the Deputy Manager, in November 2022 but we were very grateful that Sarah Wyatt (who had previously been a Manager at the Preschool) agreed to fill the Deputy post. In December 2022 the difficult decision was made to close the Parent and Toddler Group due to lack people but we kept on Michelle Clark as an extra/bank member of staff in the Preschool.
However despite the changes in staff the Preschool has continued to flourish. It was a busy time in the summer with the Preschool joining in celebrations for the new Kings Coronation and celebrating its own 50[th] Anniversary with a garden party in the Village Hall field to which previous members of staff, children and parents were invited.
Financial Review
Accounts are audited once a year to show the situation for that year and the overall deficit/surplus.
The Constitution authorises the Trustees to make and hold investments using the general funds of the Charity. The Trustees, having regard to the cashflow requirements of the Charity, keep available funds in interest bearing accounts.
Fund Raising has once again provided much needed extra funds for the Preschool with the Christmas Fair generating the majority of the income.
We were also very fortunate to be given a donation of £7,500.00 from a local couple and this we hope will help secure the future of the Preschool.
During the year cashflow difficulties were relieved by the Beckley Village Hall Trust, our premises provider, agreeing to delay rental payments.
Subsequently the Trust agreed to write off £2,686 of the hire and this reduced the deficit, before the above donation, to £412.
Future Plans
The main focus for the future has been to increase child numbers.
There is now a strong staff team in place and all are intent on ensuring the Preschool thrives.
Numbers at present for September are fairly low but we intend to offer all staff a certain number of sessions.
This report was approved by the Trustees and signed on their behalf:
Jill Brain . Chairperson
Date 13/05/24
BECKLEY PRE-SCHOOL Registered Charity no.1035670
Independent Examiner's Report to the Trustees of Beckley Pre-School
I report on the unaudited accounts of the charity for the year ended 31 August 2023 set out on pages 5-9
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for the year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts (under section 145 of the 2011 Act,)
-follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act, and
- state whether particular matters have come to my attention
My examination was carried out in accordance with the general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees
concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report to those matters is set out in the statement below.
In connection with my examination, no matter has come to my attention
1)which gives me reasonable cause to believe that in any material respect the requirements:
-to keep accounting records in accordance with section 130 of the 2011 Act, and
-to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met: or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mary Howse The Bartletts Beckley Rye East Sussex TN31 6RR
7 February 2024
BECKLEY PRESCHOOL Registered Charity no.1035670
STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 August 2023
| Unrestricted | Designated | Restricted | Total | 2022 | ||
|---|---|---|---|---|---|---|
| Notes | Funds | Funds | Funds | |||
| £ | £ | £ | £ | |||
| Incoming Resources | ||||||
| Donations & gr | 3 | 31177 | 7500 | 7100 | 45777 | 250 |
| Charitable Activities | 15868 | 15868 | 52669 | |||
| Fund- raising | 4 | 2770 | 2770 | 1595 | ||
| 13 | 49815 | 7500 | 7100 | 64415 | 54514 | |
| Resources Expended | ||||||
| Raising funds | 4 | 776 | 776 | 98 | ||
| Charitable Expenses | 49451 | 1000 | 7100 | 57551 | 55215 | |
| 13 | 50227 | 1000 | 7100 | 58327 | 55313 | |
| Net Income/(Expenditure) | -412 | 6500 | 0 | 6088 | -799 | |
| Balance at 1 Sept 2022 | 8243 | 0 | 0 | 8243 | 9042 | |
| Balance at 31 Aug 2023 | 7831 | 6500 | 0 | 14331 | 8243 |
Continuing Operations All income and expenditure has arisen from continuing activities. The Statement of Financial Activities includes all gains and losses recognised in the year.
The notes form part of these financial statements
BECKLEY PRE-SCHOOL Registered Charity no.1035670
BALANCE SHEET as at 31 AUGUST 2023
| Note | 2023 | 2022 | |
|---|---|---|---|
| £ | £ | ||
| Current Assets: | |||
| Cash at Bank and in hand | 11 | 15596 | 8573 |
| Debtors | 9 | 220 | 100 |
| 15816 | 8673 | ||
| Less Current Liabilities: | |||
| Creditors and prepayments | 10 | 1485 | 430 |
| Net Current Assets | 14331 | 8243 | |
| Funds General Fund | 7831 | 9042 | |
| Designated Fund | 6500 | ||
| 14331 | 9042 |
The financial statements on pages 5 to 9 were approved by the Committee and signed on their behalf.
Chairperson Date: 20/05/2024
BECKLEY PRE-SCHOOL Registered Charity no.1035670 Notes to the Accounts for the year ended 31 August 2023
1 Basis of preparation of accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their account in accordance with the Financial Reporting Standards for Smaller Entities (effective January 2015). Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant account policy note.
2 Accounting Policies
2.1 Tangible fixed assets for use by the charity and depreciation
No value has been placed on assets held for the functional use of the Charity.
Items of equipment are written off in the year of purchases. The Trustees consider that little residual value attaches to them.
2.2 Income recognition policies
Items of income are recognised and included in the accounts when all of the following criteria are met:
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The charity have entitlement to the funds
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any performance conditions attached to the item(s) of income have been met or are fully within the control of the charity:
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there is sufficient certainty that receipt of the income is considered probable
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the amount can be measure reliably
2.3 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank or building society.
2.4 Fund accounting
Unrestricted funds are available to spend on activities that further any of the purposes of the charity Designated funds are unrestricted funds that have been designated by the trustees for a particular purpose Restricted funds are subject to special trusts that have been specified by the donors.
2.5 Expenditure and irrecoverable VAT
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probably that settlement will be required and the amount of the obligation can be measured reliably. Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
2.6 Support costs
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include back office costs, finance and governance costs which support the Charity's activities.
2.7 Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid.
2.8 Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of one year or less from the date of acquisition or opening of the deposit or similar account.
2.9 Creditors
Creditors are recognised where the charity has present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably.
BECKLEY PRE-SCHOOL Registered Charity no.1035670
Notes to the Accounts for the year ended 31 August 2023 continued
| 3 | Grants & Donations | General | Designated | Restricted | 2023 | 2022 | ||
|---|---|---|---|---|---|---|---|---|
| ESCC | 27012 | 27012 | 35849 | |||||
| EYSIF | 7000 | 7000 | 3085 | |||||
| Support Grant | 3665 | 3665 | 0 | |||||
| Pupil Premium | 0 | 892 | ||||||
| Jempsom’s Foundation | 0 | 250 | ||||||
| Beckley Village Hall | 100 | 100 | 100 | |||||
| Tufton Charity | 7500 | 7500 | 0 | |||||
| Beckley Parish Council | 500 | 500 | 0 | |||||
| 31177 | 7500 | 7100 | 45777 | 40176 | ||||
| 4 | Fundraising | Income | Costs | (net) | (net) | |||
| Christmas Fair | 2234 | 667 | 1567 | 0 | ||||
| Christmas Raffle | 0 | 345 | ||||||
| Plant Fair | 0 | 648 | ||||||
| Easter Fair | 0 | 25 | ||||||
| School Fair | 34 | 32 | 2 | 21 | ||||
| Easter Egg Hunt | 255 | 57 | 198 | 0 | ||||
| Bags2School | 30 | 30 | 321 | |||||
| Cauliflower Group | 0 | 33 | ||||||
| Amazon | 117 | 117 | 129 | |||||
| Anglo Recycling | 100 | 100 | 0 | |||||
| Sundry | 20 | -20 | -25 | |||||
| 2770 | 776 | 1994 | 1497 | |||||
| 5 | Staff Costs | |||||||
| Beckley | ||||||||
| Direct Cost | Preschool | 40311 | 41631 | |||||
| EYSFI | 7000 | 3085 | ||||||
| Support | ||||||||
| Grant | 3665 | 0 | ||||||
| Training | 198 | 105 | ||||||
| Administrat | ||||||||
| Support Costs | ion | 625 | 888 | |||||
| Pension | ||||||||
| costs | 486 | 625 | ||||||
| 52285 | 46334 | |||||||
| 6 | Governance | |||||||
| Independent Examiner | 65 | 65 | ||||||
| Data Protection | 40 | 80 | ||||||
| 105 | 145 |
Trustees Remuneration & 7 Expenses No renumeration or expenses were paid to the Trustees during the year.
8 Related Party Transactions
There were no related party transactions during the year.
9 Debtors
| 9 | Debtors | ||
|---|---|---|---|
| Sundry Debtors | 220 | 100 | |
| 220 | 100 | ||
| 10 | Current liabilities | ||
| HRMC | 210 | 263 | |
| Sundry Creditors | 1275 | 167 | |
| 1485 | 430 |
BECKLEY PRE-SCHOOL Registered Charity no.1035670
Notes to the Accounts for the year ended 31 August 2023 continued
| 2023 | 2022 | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Cash at Bank & in | |||||||||
| 11 | hand | ||||||||
| Natwest Bank – | |||||||||
| General | 3496 | 5207 | |||||||
| Fund raising | 4364 | 3126 | |||||||
| Contingency fund | 7500 | 0 | |||||||
| Cash in hand | 236 | 240 | |||||||
| 15596 | 8573 | ||||||||
| 12 | Taxation | ||||||||
| As a registered charity, | |||||||||
| no tax is payable on | |||||||||
| charitable activity. | |||||||||
| Income and | |||||||||
| 13 | Expenditure | ||||||||
| Note | General | **Designated ** | Restricted | Total | 2022 | ||||
| Incoming Resources | |||||||||
| Donations | 3 | 500 | 7500 | 100 | 8100 | 250 | |||
| Charitable activities | |||||||||
| Fees | 15667 | 15667 | 12636 | ||||||
| Toddler Group Fees | 47 | 47 | 53 | ||||||
| Grants | 3 | 30677 | 7000 | 37677 | 39926 | ||||
| Clothing | 154 | 154 | 54 | ||||||
| Fund raising | 4 | 2770 | 2770 | 1595 | |||||
| 49815 | 7500 | 7100 | 64415 | 54514 | |||||
| Resources Expended | |||||||||
| Fund raising e: | 4 | 776 | 776 | 98 | |||||
| Charitable costs | |||||||||
| Wages | 5 | 45285 | 7000 | 45285 | 46334 | ||||
| Tent – preschool | 418 | 1000 | 418 | 3877 | |||||
| -Office | 400 | 400 | 400 | ||||||
| Pupil premium cost | 0 | 692 | |||||||
| Equipment | 473 | 473 | |||||||
| Toys and crafts | 329 | 329 | 163 | ||||||
| Stationery | 120 | 120 | 147 | ||||||
| Milk and domestic | 460 | 460 | 495 | ||||||
| Toddler expenses | 3 | 3 | 378 | ||||||
| Field and garden | 276 | 100 | 376 | 470 | |||||
| Trip and parties | 236 | 236 | 113 | ||||||
| Clothing | 0 | 656 | |||||||
| Ofsted registration | 50 | 50 | 50 | ||||||
| Insurance | 720 | 720 | 699 | ||||||
| Training | 165 | 165 | 75 | ||||||
| Admin costs | 411 | 411 | 505 |
| Sundry expenses | 0 | 16 | ||||
|---|---|---|---|---|---|---|
| Governance | 6 | 105 | 105 | 145 | ||
| 50227 | 1000 | 7100 | 50327 | 55313 | ||
| Net (deficit)/surplus | ||||||
| for year | -412 | 6500 | 0 | 14088 | -799 | |
| Balance of funds | ||||||
| 1.9.22 | 8243 | 0 | 0 | 9042 | 9042 | |
| Balance of funds | ||||||
| 31.8.23 | 7831 | 6500 | 0 | 23130 | 8243 |