Partridge Green Pre-School
Pre School Mobile: 07880 744240
PGPS Annual General Meeting
Tuesday 1[st] July 2025 at 7.30pm, at PG Village Hall
Attendees: Suzanne Pheasant (SP), Becky White (BW), Kelly Wright (KW), Tina Stratton (TS), Caroline Skinner (CS), Yvonne Greenwood (YG), Ruth Garman (RG), Serena Mepham (SM), Hazel Tickner, Annette Huntley, Charlene Moulds (CM), Hayley Tarry (HT), Olivia Gregg (OG), Aimee Weston (AW), Vicky Wellgreen (VW)
Apologies: Hayley Wood (HW), Sarah Mclaren (SML), James Mclaren (JM), Terri Genner (TG)
Minutes
| Item | Notes | Action |
|---|---|---|
| 1) Welcome and Introductions |
SP opened the meeting by welcoming all and asking everyone to introduce themselves. |
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| Conflicts of interest – None noted for the contents of this meeting as per agenda. |
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| 2) Apologies | SP advised of the apologies received prior to the meeting. | - |
| 3) Review of AGM Minutes from 2024 |
SP asked for approval of the previous minutes of AGM held in 2024, all present agreed and no actions outstanding. |
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| 4) Chair’s Report | SP read aloud her report – A heartfelt report, reflecting on a rewarding but demanding year for the preschool. SP expressed deep gratitude to the entire team for their hard work, commitment, and care, particularly in supporting children with complex additional needs. Acknowledgements • Staff:SP praised the professionalism and dedication of all staff, with special recognition for Becky White and Kelly Wright for their leadership and day-to-day commitment. • Committee & Fundraising Team:Thanks were extended to the committee members and fundraisers for their ongoing efforts, as well as to the Partridge Green School Association (JSA) for their contributions. • Special Mention:SP gave heartfelt thanks to Tina Stratton, who is stepping down after 2 years on the committee. Tina’s calm and constructive approach has been invaluable. |
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| Fundraising Achievements • Total raised:£4,953.63 over the year. • Key events: Big Gig (Sept)– £1,039 raised.Bingo Nights– £853 collectively. • Donations:A generous £1,500 gift from Mrs. Sandra Bankes, which was used to purchase new educational materials and learning resources. SP emphasised that these funds had made a direct impact on the children’s daily learning and experiences. Closing Remarks concluded with heartfelt thanks to all involved for contributing to another successful year at preschool. |
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|---|---|---|
| 5) Manager’s Report |
BW read aloud the report – Enrolment & Projections • Current roll:32 children (steady across the year; target was 34).Leavers:11 children transition to school in Sept 2025.Intake outlook:Waiting list suggests starting next year in the low 20s. • Risk flag: Sept 2026could see the first dip in years (up to 15 leavers; projection ~11 starters). Active marketing in progress (open day invites, leaflets at Munchkins and village fete, online promotion). Funding, Ratios & Staffing • Two-year funding:Positive for access and numbers but raises staffing ratio requirements. • Recruitment:Recent attempts unsuccessful, which may cap roll next year given ratio constraints. • Operational impact:Staff have increased hours and provided cover to maintain quality and inclusion. Curriculum & Learning Themes • Autumn walk, Spring/Winter festivals,The Gruffalo, Chinese New Year, Pancake Day, Valentine’s, Springtime, People Who Help Us. Enrichment, Visits & Community Links • Trips:Local fire station and Washbrooks Farm. • Guest speakers:A Nurse, community support officer and dental nurse. • Transitions:Links with Henfield, Jolesfield, and Wisborough Green schools to support handovers. Engagement & Pipeline • Open morning:This Saturday—welcoming current and prospective families. • Toddler group:Run by Shala; a strong referral funnel with families moving from group to enquiries/enrolment. Acknowledgements • Toddler group:Thanks to Shala for another successful year and consistent signposting. Volunteers:Ella, Hazel, and Jen.Staff team: Stepped up with extra hours, flexibility, and new approaches to help all children thrive.Committee & fundraisers:Ongoing support and time are much appreciated. |
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| Key Actions Going Forward • Marketing pushfor 2025/26 and especially 2026/27 to offset projected dip. • Staffing plan:Renewed recruitment and/or scheduling strategy to meet increased ratio demands. |
Key Actions Going Forward • Marketing pushfor 2025/26 and especially 2026/27 to offset projected dip. • Staffing plan:Renewed recruitment and/or scheduling strategy to meet increased ratio demands. |
Key Actions Going Forward • Marketing pushfor 2025/26 and especially 2026/27 to offset projected dip. • Staffing plan:Renewed recruitment and/or scheduling strategy to meet increased ratio demands. |
Key Actions Going Forward • Marketing pushfor 2025/26 and especially 2026/27 to offset projected dip. • Staffing plan:Renewed recruitment and/or scheduling strategy to meet increased ratio demands. |
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| 6) Treasurer’s Report |
RG shared an updated financial summary up to 31.05.24 – • Funded income:Increased by£35,587following the government’s expansion of 2-year-old funding. • Non-funded income:Decreased by£1,665, reflecting more children qualifying for free places. Overall, this balanced positively. • Munchkins:Operating at a£271 loss(bank charges and low attendance) but continues to provide value by supporting recruitment into preschool. • Fundraising costs:Rose slightly due to inflation but did not significantly impact overall net income. Expenditure & Staffing • Staff salaries:Increased by£10,103, in line with national living wage rises. • Major purchases:A new laptop recorded as a one- off IT expense. • Savings:£486 saved on internet services. Systems & Efficiencies • Transition to Xero cloud-based accounting has: Improved efficiency, reduced reliance on external accountants, lowered associated costs. Overall Position • Preschool ended the year with a profit increase of £5,737.60. Plans to increase reserve funds are in place to safeguard against redundancy or unexpected costs. Future plans include seeking local business sponsorship to support fundraising events, reduce costs, and increase profit margins. |
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| 7) Election of new committee and fundraising teams |
Seconded Hayley Tarry Olivia Gregg Becky White Ruth Garman Yvonne Greenwood Suzanne Pheasant |
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| Position | Name | Proposed | Seconded | ||
| Chair | Suzanne Pheasant |
Becky White | Hayley Tarry | ||
| Vice Chair | Position unfilled | n/a | |||
| Treasurer | Ruth Garman | Hazel Tickner | Olivia Gregg | ||
| Secretary | Caroline Skinner | Tina Stratton | Becky White | ||
| Fundraising Officer |
Hayley Wood | Caroline Skinner | Ruth Garman | ||
| Ofsted responsible person |
Becky White | Suzanne Peasant | Yvonne Greenwood |
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| Committee Member |
Sarah or James Mclaren |
Ruth Garman | Suzanne Pheasant |
| Committee Member |
Serena Mepham | Annette Huntley | Hazel Tickner | |||
|---|---|---|---|---|---|---|
| Committee Member |
Charlene Moulds |
Serena Mepham | Caroline Skinner | |||
| Committee Member |
Aimee Weston | Kelly Wright | Tina Stratton | |||
| Committee Member |
Vicky Wellgreen | Yvonne Greenwood |
Kelly Wright | |||
| Committee Member |
Sarah Mclaren | Hayley Tarry | Annette Huntley | |||
| Committee is satisfied that the threshold of 60% of elected members being current parents/carers of enrolled children has now been met. All members updated their contact details and signed copies of Trustee Code of Conduct. |
SP to send documents to new members ASAP. |
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| 8) Any other business |
BW update on the new community facilities – • Village redevelopment:The current Village Hall is due to be replaced as part of a wider community project. A purpose-built centre will be constructed on the KGV Field, incorporating the preschool, a new sports hall, and a social club. The project is fully backed by the Parish Council, the Village Hall Committee, and the Sports and Social Club. Estimated completion is five years. • Continuity of provision:The preschool will not be displaced during the construction period. It will remain in the Village Hall until the new facility is completed. • Benefits of the new facility:Improved outdoor access, child-sized toilets, a modern, purpose-built learning space designed around the needs of children. • Further information:Ongoing updates can be found via the Parish Council website. |
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| 9) Date of next meeting |
The date of the AGM has been scheduled forTuesday 30th June 2026 at 7.30pm. Please advise if this date is not possible for anyone. |
SP to confirm with village hall booking secretary. |
The AGM was followed by a committee meeting including the newly elected members – minutes recorded separately.
Partridge Green Pre-School Playgroup
Charity Accounts
31 May 2025
Partridge Green Pre-School Playgroup
Approval statement
I approve the accounts which comprise of the Profit and Loss Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing DCT Accounting Ltd with all information and explanations necessary for their compilation.
Signature: …..................................... Date: …........................................ 23/03/2026
1
Partridge Green Pre-School Playgroup Profit and Loss Account for the year ended 31 May 2025
| Sales Cost of sales Gross profit Expenses Wages, salaries and other staff costs Rent, rates, power and insurance costs Repairs and renewals of property and equipment Telephone, fax, stationery and other office costs Advertising and business entertainment costs Irrecoverable debts written off Accountancy, legal and other professional fees Depreciation and loss/(profit) on sale Other business expenses Profit |
2025 £ 140,328 1,654 138,674 92,839 5,498 248 6,644 96 145 846 880 4,776 111,972 26,702 |
2024 £ 119,384 939 |
|---|---|---|
| 118,445 | ||
| 81,951 5,349 - 9,221 - - 936 931 1,090 |
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| 99,478 | ||
| 18,967 |
2
Partridge Green Pre-School Playgroup Balance Sheet as at 31 May 2025
| Notes Fixed assets Equipment 3 Current assets Trade debtors Bank/building society balances Other current assets and prepayments Current liabilities Trade creditors Net current assets Net assets Capital account Balance at start of period Net profit |
5,563 19,095 53,561 |
2025 £ 3,570 77,027 80,597 53,895 26,702 80,597 |
1,683 14,792 34,236 |
2024 £ 4,350 49,545 |
|---|---|---|---|---|
| 78,219 | 50,711 | |||
| 1,192 | 1,166 | |||
| 53,895 | ||||
| 34,928 18,967 |
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| 53,895 |
3
Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2025
1 Accounting basis
The accounts have been compiled on a basis that enables profits to be calculated in accordance with UK Generally Accepted Accounting Practice and that provides sufficient and relevant information to enable the completion of a tax return.
2 Profit and loss account analysis
| Sales Fees received Funding Fundraising donations account Stay & Play income Other income Bank deposit interest received Cost of sales Fundraising costs Wages, salaries and other staff costs Wages and salaries Staff training and welfare Rent, rates, power and insurance costs Rent Repairs and renewals of property and equipment Repairs and maintenance Telephone, fax, stationery and other office costs Telephone and fax Printing, postage and stationary Fruit, biscuits Material and equipment Stay & Play expenses Subscriptions Insurance Advertising and business entertainment costs Advertising and PR Irrecoverable debts written off Bad debts Accountancy, legal and other professional fees Accountancy and payroll |
2025 £ 17,941 112,825 8,804 203 309 246 140,328 1,654 92,327 512 92,839 5,498 248 575 90 652 1,244 1,722 1,177 1,184 6,644 96 145 846 |
2024 £ 29,769 78,267 10,834 167 160 187 |
|---|---|---|
| 119,384 | ||
| 939 | ||
| 81,148 803 |
||
| 81,951 | ||
| 5,349 | ||
| - | ||
| 1,062 82 288 4,711 1,451 487 1,140 |
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| 9,221 | ||
| - | ||
| - | ||
| 936 |
4
Partridge Green Pre-School Playgroup Notes to the Accounts
for the year ended 31 May 2025
| Depreciation and loss/(profit) on sale Depreciation Other business expenses Software Sundry expenses |
880 1,501 3,275 4,776 |
931 |
|---|---|---|
| 1,090 - |
||
| 1,090 |
5
Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2025
3 Equipment
| Equipment | |
|---|---|
| Cost At 1 June 2024 Additions At 31 May 2025 Depreciation At 1 June 2024 Charge for the year At 31 May 2025 Net book value At 31 May 2025 At 31 May 2024 |
Plant and machinery £ 7,146 100 |
| 7,246 | |
| 2,796 880 |
|
| 3,676 | |
| 3,570 | |
| 4,350 |
6
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF PARTRIDGE GREEN PRE-SCHOOL PLAYGROUP
Accounts for the Year Ended 31 May 2025
I report on the accounts of the trust for the year ended 31 May 2025 which are set out on pages 2 to 6.
As the Charity’s Trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the act) does not apply.
It is my responsibility to state, on the bases of procedures specified in the General Direction given by the Charity Commissioner under section 43(7)(b) of the act, whether particular matters have come to my attention.
My examination was carried out in accordance with the General Direction given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the Accounts, and seeking explanation from you as Trustee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
In connection with my examinations no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements set below have not been met:
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a) To keep accounting records in accordance with section 41 of the Act; and
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b) To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act.
B Teichmann, FFA, ICPA, FFTA
For DCT Accounting Ltd 7 Wilton Close Partridge Green Sussex RH13 8RX
Date: 18 March 2026
TO THE MEMBERS AND TRUSTEES OF PARTRIDGE GREEN PRE-SCHOOL PLAYGROUP COMMITTEE
ACCOUNTS FOR THE YEAR ENDED 31[ST] MAY 2025
We have examined the financial statements in connection with the books, records and other information supplied.
The statement of income & expenditure stands at a strong surplus for the year following an increase in WSCC funding received by the Charity compared to the prior year.
Following the approval of the Accounts at the Annual General Meeting the Accounts will be represented in a format required by the Charity Commission together with a full report from our office.
The General Revenue Reserve Fund stands at £80,597 compared with £53,895 for the preceding year.
B Teichmann, FFA, ICPA, FFTA
For DCT Accounting Ltd 7 Wilton Close Partridge Green Sussex RH13 8RX
Date: 18 March 2026