**Partridge Green Pre-School Village Hall, Partridge Green, West Sussex, RH13 8HX** _**Reg. Charity no. 1035667 Pre School**_ **Mobile: 07880 744240**
## **PGPS Annual General Meeting**
Monday 26[th] June at 7.30pm, at PG Village Hall.
Attendees: Suzanne Pheasant (SP), Becky White (BW), Kirsty Barrell (KB), Natalie White (NW), Kelly Wright (KW), Hayley Tarry (HT) Terri Genner (TG), Clare Waller (CW), Caroline Skinner (CS), Imogen Smithson (IS), Yvonne Greenwood (YG), Maria Lucas (ML)
Apologies: Hazel Tickner, Annette Huntley, Kirsty Lowe
## **Minutes**
||**Item**||**Notes**||**Action**|
|---|---|---|---|---|---|
|1) Welcome and
Introductions||SP opened the meeting by welcoming all and
asking everyone to introduce themselves.||||
|||Conficts of interest – None noted for the
contents of this meeting as per agenda.||||
|2) Apologies||SP advised of the apologies received prior to the
meeting.||||
|3) Review of
AGM Minutes
from 2022||SP asked for approval of the previous minutes of
AGM held in 2022, all present agreed and no
actions outstanding.||||
|4) Chair’s
Report||SP read aloud her report – copy attached. SP
acknowledged the year had been slightly
overshadowed by the OFSTED report, but
thanked the staf for their support during this
time and for the kind and positive messages
from family members. SP confrmed that
Michelle had left the team and Natalie would
be stepping down as Secretary. Listed many
events the fundraising team had helped to
coordinate through the year to raise a total
funding amount of £3,555.||||
|5) Manager’s
Report||BW read aloud the report – copy attached. BW
confrmed 31 children on roll with a steady
number all year, contributed by closure of
other facilities nearby. 14 children shall start
school in September and there is a list of 21
children forSeptember. BWconfrmed||||
||positive meetings with the EY Advisor had
taken place and an action plan in place for
OFSTED. The parent survey had been a good
success and shall be implemented again.
Michelle’s departure had left a gap which the
current staf had been helping to cover, and
Munchkins was now being covered by parents
but a new bank member of staf was being
employed to run this. Thanks were
expressed to the committee, fundraising
team and parents.|positive meetings with the EY Advisor had
taken place and an action plan in place for
OFSTED. The parent survey had been a good
success and shall be implemented again.
Michelle’s departure had left a gap which the
current staf had been helping to cover, and
Munchkins was now being covered by parents
but a new bank member of staf was being
employed to run this. Thanks were
expressed to the committee, fundraising
team and parents.|positive meetings with the EY Advisor had
taken place and an action plan in place for
OFSTED. The parent survey had been a good
success and shall be implemented again.
Michelle’s departure had left a gap which the
current staf had been helping to cover, and
Munchkins was now being covered by parents
but a new bank member of staf was being
employed to run this. Thanks were
expressed to the committee, fundraising
team and parents.|positive meetings with the EY Advisor had
taken place and an action plan in place for
OFSTED. The parent survey had been a good
success and shall be implemented again.
Michelle’s departure had left a gap which the
current staf had been helping to cover, and
Munchkins was now being covered by parents
but a new bank member of staf was being
employed to run this. Thanks were
expressed to the committee, fundraising
team and parents.||
|---|---|---|---|---|---|
|6) Treasurer’s
Report|KB shared an updated fnancial summary up to
31.05.23 – copy attached. KB shared
highlights of the report including an increase
for income with fees, WSCC funding and
fundraising and donations, giving a
breakdown of the fundraising for the main
events. KB advised the decision to stop
outsourcing payroll to an accountant had
been made and was now being run by BW to
make a fnancial saving of around £180 a
month. Also there would be a saving with
the EY Log system as this is reduced and
invoicing would now be done through Xero
accounting.|||||
|7) Election of
new
committee
and
fundraising
teams||**Position**
**Name**
**Proposed**
**Seconded**
Chair
Suzanne
Pheasant
Becky White
Hayley Tarry
Vice Chair
Position
unflled
n/a
n/a
Treasurer
Kirsty Barrell
Suzanne
Pheasant
Clare Waller
Secretary
Caroline
Skinner
Kirsty Barrell
Terri Genner
Fundraising
Ofcer
Position
unflled
n/a
n/a
Ofsted
responsible
person
Becky White
Suzanne
Pheasant
Natalie
White
Committee
Member
Imogen
Smithson
Clare Waller
Becky White
Committee
Member
Tina Stratton
Natalie White
Kelly Wright
Committee
Member
Terri Genner
Kelly Wright
Suzanne
Pheasant
Committee
Member
Clare Waller
Caroline
Skinner
Kirsty Barrell||||
|||**Position**|**Name**|**Proposed**|**Seconded**|
|||Chair|Suzanne
Pheasant|Becky White|Hayley Tarry|
|||Vice Chair|Position
unflled|n/a|n/a|
|||Treasurer|Kirsty Barrell|Suzanne
Pheasant|Clare Waller|
|||Secretary|Caroline
Skinner|Kirsty Barrell|Terri Genner|
|||Fundraising
Ofcer|Position
unflled|n/a|n/a|
|||Ofsted
responsible
person|Becky White|Suzanne
Pheasant|Natalie
White|
|||Committee
Member|Imogen
Smithson|Clare Waller|Becky White|
|||Committee
Member|Tina Stratton|Natalie White|Kelly Wright|
|||Committee
Member|Terri Genner|Kelly Wright|Suzanne
Pheasant|
|||Committee
Member|Clare Waller|Caroline
Skinner|Kirsty Barrell|
||Committee satisfed that the threshold if 60% of
elected members being current
parents/carers of enrolled children has now
been met. All members updated their
contact details and signed copies of Trustee
Code of Conduct.|SP to send
documents to new
members ASAP.||
|---|---|---|---|
|8) Any other
business|None raised.|||
|9) Date of next
meeting|The date of the AGM has been scheduled for
**Tuesday 2nd July 2024 at 7.30pm.**
Please advise if this date is not possible for
anyone.|SP to confrm with
village hall
booking
secretary.||
|||||
The AGM was followed by a committee meeting including the newly elected members – minutes recorded separately.
Partridge Green Pre-School Playgroup
## Accounts
31 May 2023
## **Partridge Green Pre-School Playgroup**
## **Approval statement**
I approve the accounts which comprise of the Profit and Loss Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing DCT Accounting Ltd with all information and explanations necessary for their compilation.
Signature: …..................................... Date: …........................................
1
## **Partridge Green Pre-School Playgroup Profit and Loss Account for the year ended 31 May 2023**
|**Sales**
Cost of sales
**Gross profit**
**Expenses**
Wages, salaries and other staff costs
Car, van and travel expenses
Rent, rates, power and insurance costs
Repairs and renewals of property and equipment
Telephone, fax, stationery and other office costs
Advertising and business entertainment costs
Accountancy, legal and other professional fees
Depreciation and loss/(profit) on sale
Other business expenses
**Profit/(loss)**|**2023**
**£**
92,946
575
92,371
68,407
29
5,846
-
6,037
707
2,450
841
971
85,288
7,083|**2022**
**£**
55,406
494|
|---|---|---|
|||54,912|
|||64,017
-
5,598
93
4,796
418
1,800
888
-|
|||77,610|
||||
|||(22,698)|
2
## **Partridge Green Pre-School Playgroup Balance Sheet as at 31 May 2023**
|**Notes**
**Fixed assets**
Equipment, machinery and motor vehicles
3
**Current assets**
Trade debtors
Bank/building society balances
Other current assets and prepayments
**Current liabilities**
Trade creditors
**Net current assets**
**Net assets**
**Capital account**
Balance at start of period
Net profit/(loss)|-
10,663
22,070|**2023**
**£**
3,363
31,565
34,928
27,845
7,083
34,928|136
20,589
3,570|**2022**
**£**
3,550
24,295|
|---|---|---|---|---|
||32,733||24,295||
||1,168||-||
||||||
|||||27,845|
|||||50,543
(22,698)|
|||||27,845|
3
**Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2023**
## **1 Accounting basis**
The accounts have been compiled on a basis that enables profits to be calculated in accordance with UK Generally Accepted Accounting Practice and that provides sufficient and relevant information to enable the completion of a tax return.
## **2 Profit and loss account analysis**
|**Sales**
Fees received
Funding
Fundraising donations account
Stay & Play income
Other income
Bank deposit interest received
**Cost of sales**
Fundraising costs
**Wages, salaries and other staff costs**
Wages and salaries
Staff training and welfare
**Car, van and travel expenses**
Travel and subsistence
**Rent, rates, power and insurance costs**
Rent
**Repairs and renewals of property and equipment**
Repairs and maintenance
**Telephone, fax, stationery and other office costs**
Telephone and fax
Printing, postage and stationary
Fruit, biscuits
Childrens entertainment
Material and equipment
Subscriptions
Insurance
**Advertising and business entertainment costs**
Advertising and PR
**Accountancy, legal and other professional fees**
Accountancy and payroll|**2023**
**£**
28,408
55,214
9,061
40
149
74
92,946
575
68,375
32
68,407
29
5,846
-
907
573
909
750
1,433
480
985
6,037
707
2,450|**2022**
**£**
18,171
32,393
3,728
494
614
6|
|---|---|---|
|||55,406|
|||494|
|||62,567
1,450|
|||64,017|
|||-|
|||5,598|
|||93|
|||687
591
738
-
1,551
340
889|
|||4,796|
|||418|
|||1,800|
4
## **Partridge Green Pre-School Playgroup Notes to the Accounts**
**for the year ended 31 May 2023**
|**Depreciation and loss/(profit) on sale**
Depreciation
**Other business expenses**
Software|841
971|888|
|---|---|---|
|||-|
5
**Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2023**
## **3 Plant, machinery and motor vehicles**
|**Plant, machinery and motor vehicles**||
|---|---|
|**Cost**
At 1 June 2022
Additions
At 31 May 2023
**Depreciation**
At 1 June 2022
Charge for the year
At 31 May 2023
**Net book value**
At 31 May 2023
At 31 May 2022|**Plant and**
**machinery**
**£**
4,574
654|
||5,228|
||1,024
841|
||1,865|
||3,363|
||3,550|
6
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF PARTRIDGE GREEN PRE-SCHOOL PLAYGROUP**
## **Accounts for the Year Ended 31 May 2023**
I report on the accounts of the trust for the year ended 31 May 2023 which are set out on pages 2 to 6.
As the Charity’s Trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the act) does not apply.
It is my responsibility to state, on the bases of procedures specified in the General Direction given by the Charity Commissioner under section 43(7)(b) of the act, whether particular matters have come to my attention.
My examination was carried out in accordance with the General Direction given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the Accounts, and seeking explanation from you as Trustee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
In connection with my examinations no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements set below have not been met:
- a) To keep accounting records in accordance with section 41 of the Act; and
- b) To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act.
B Teichmann, FFA, ICPA, FFTA
For DCT Accounting Ltd 7 Wilton Close Partridge Green Sussex RH13 8RX
Date: 18 March 2024
## **TO THE MEMBERS AND TRUSTEES OF PARTRIDGE GREEN PRE-SCHOOL PLAYGROUP COMMITTEE**
## **ACCOUNTS FOR THE YEAR ENDED 31[ST] MAY 2023**
We have examined the financial statements in connection with the books, records and other information supplied.
The statement of income & expenditure stands at a minor surplus for the year following an increase in WSCC funding and an increase in fees received by the Charity compared to the prior year.
Following the approval of the Accounts at the Annual General Meeting the Accounts will be represented in a format required by the Charity Commission together with a full report from our office.
The General Revenue Reserve Fund stands at £34,928 compared with £27,845 for the preceding year.
B Teichmann, FFA, ICPA, FFTA
For DCT Accounting Ltd 7 Wilton Close Partridge Green Sussex RH13 8RX
Date: 18 March 2024