## **Trustees’ Annual Report for the period**
**From 01/06/2021 To 31/05/2022**
**Charity name: Partridge Green Pre School Charity registration number: 1035667**
## **Objectives and Activities**
SORP reference Summary of the Para 1.17 **To provide early years education** purposes of the charity **and care to children aged 2-4** as set out in its **years old.** governing document Summary of the main Para 1.17 and **We have used our fundraising** 1.19 activities in relation to **money to buy new furniture this** those purposes for the **year as much of our old furniture** public benefit, in **was not fit for purpose. We have** particular, the activities, **purchased storage for toys as** projects or services **well as a new trolley for books,** identified in the **all of which is benefiting the** accounts. **children’s independence in the setting.** Statement confirming Para 1.18 **The trustees have had regard for** whether the trustees **the guidance issued by the** have had regard to the **Charity Commission** guidance issued by the Charity Commission on public benefit
## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|**The Pre School has achieved a**
**great deal this year, We secured**
**a fundraising opportunity with**
**our local co-op which gave our**
**fundraising money a bog boost.**
**This enabled us to buy some**
**extensions for our role play area**
**as well as a new book trolley.**
**We have enrolled lots more**
**children this year as a direct**
**result of our new purchases and**
**also spending some money on**
**new banners, posters and**
**advertising.**
**Our social media presence has**
**improved drastically too.**||
|---|---|---|---|---|
## **Financial Review**
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Review of the charity’s Para 1.21 We have made a loss this year
financial position at the but it takes into account money
end of the period that we felt needed to be spent
as we had a lot in our reserve
account since Covid 19
lockdowns.
Statement explaining Para 1.22 We hold reserves to cover
the policy for holding redundancy payments for the
reserves stating why staff, this will be added to at the
they are held end of the school year in July as
things are recalculated.
Amount of reserves held Para 1.22 We currently have £10,634.90
which we would like to increase
to £18,000 by July.
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 Money was taken from our
in deficit reserve account to cover costs
and any fundraising money spent
on resources.
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a
going concern
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution adopted 1994
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated association
constituted?
(e.g unincorporated
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association, CIO)
Trustee selection Para 1.25 We elect trustees annually at our
methods including AGM and all members can vote as
details of any a first or second electee of the
constitutional provisions new member.
e.g. election to post or
name of any person or New members are agreed by the
body entitled to appoint whole committee.
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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We ensure that new committee
members know what their job
Policies and procedures role is. We have job descriptions
adopted for the Para 1.51 for the chair, treasurer and
induction and training of secretary. All new members are
trustees supported to complete their DBS
check and EY2 check for Ofsted.
These must be completed before
they see any confidential
committee documents.
We have a chair, secretary and
treasurer, plus up to 5 other
The charity’s committee members including
organisational structure Para 1.51 the current Pre-School manager.
and any wider network
with which the charity
works
n/a
Relationship with any Para 1.51
related parties
n/a
Other
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## **Reference and Administrative details**
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Charity name Partridge Green Pre School
Other name the charity n/a
uses
Registered charity 1035667
number
Charity’s principal The Village Hall
address Village Hall Lane, High Street
Partridge Green
West Sussex
RH13 8HX
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**Position**
**Proposed**
**Seconded**
**Name**
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Chair Suzanne Pheasant BW YG
Vice Chair Position not filled
Treasurer Kirsty Barrell HT CW
Secretary Natalie White KB MF
Fundraising Position not filled
officer
Ofsted Becky White SP KW
responsible
person
Committee Claire Waller KW BW
Member
Committee Terri Genner MF KB
Member
Committee
Member
Committee
Member
Committee
Member
Committee
Member
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_(min 5, max 12)_
Committee satisfied that the threshold of 60% of elected members being current parents/carers of enrolled children has now been met. All members updated their contact details and signed copies of Trustee Code of Conduct[1]
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**n/a**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
Kirsty Barrell **Full name(s)** Suzanne Pheasant
1
**Position (eg Secretary, Chair, etc)** Chair
Treasurer
**Date** 29/03/2023
Partridge Green Pre-School Playgroup
## Accounts
31 May 2022
## **Partridge Green Pre-School Playgroup**
## **Approval statement**
I approve the accounts which comprise of the Profit and Loss Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing DCT Accounting Ltd with all information and explanations necessary for their compilation.
Signature: …..................................... Date: …........................................
1
## **Partridge Green Pre-School Playgroup Profit and Loss Account for the year ended 31 May 2022**
|**Sales**
Cost of sales
**Gross profit**
**Expenses**
Wages, salaries and other staff costs
Rent, rates, power and insurance costs
Repairs and renewals of property and equipment
Telephone, fax, stationery and other office costs
Advertising and business entertainment costs
Accountancy, legal and other professional fees
Depreciation and loss/(profit) on sale
**(Loss)/profit**|**2022**
**£**
55,406
494
54,912
64,017
5,598
93
4,796
418
1,800
888
77,610
(22,698)|**2021**
**£**
80,328
314|
|---|---|---|
|||80,014|
|||67,742
4,126
-
4,516
118
2,034
61|
|||78,597|
||||
|||1,417|
2
## **Partridge Green Pre-School Playgroup Balance Sheet as at 31 May 2022**
|**Notes**
**Fixed assets**
Equipment, machinery and motor vehicles
3
**Current assets**
Trade debtors
Bank/building society balances
Cash in hand
Other current assets and prepayments
**Current liabilities**
Other liabilities and accruals
**Net current assets**
**Net assets**
**Capital account**
Balance at start of period
Net (loss)/profit|136
20,589
-
3,570|**2022**
**£**
3,550
24,295
27,845
50,543
(22,698)
27,845|-
32,626
15
18,408|**2021**
**£**
242
50,301|
|---|---|---|---|---|
||24,295||51,049||
||-||748||
||||||
|||||50,543|
|||||49,126
1,417|
|||||50,543|
3
**Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2022**
## **1 Accounting basis**
The accounts have been compiled on a basis that enables profits to be calculated in accordance with UK Generally Accepted Accounting Practice and that provides sufficient and relevant information to enable the completion of a tax return.
## **2 Profit and loss account analysis**
|**Sales**
Fees received
Funding
Fundraising donations account
Stay & Play income
Other income
Bank deposit interest received
**Cost of sales**
Fundraising costs
**Wages, salaries and other staff costs**
Wages and salaries
Staff training and welfare
**Rent, rates, power and insurance costs**
Rent
Stay & Play rent
**Repairs and renewals of property and equipment**
Repairs and maintenance
**Telephone, fax, stationery and other office costs**
Telephone and fax
Printing, postage and stationary
Fruit, biscuits
Material and equipment
Subscriptions
Insurance
**Advertising and business entertainment costs**
Advertising and PR
**Accountancy, legal and other professional fees**
Accountancy and payroll
**Depreciation and loss/(profit) on sale**
Depreciation|**2022**
**£**
18,171
32,393
3,728
494
614
6
55,406
494
62,567
1,450
64,017
5,598
-
5,598
93
687
591
738
1,551
340
889
4,796
418
1,800
888|**2021**
**£**
12,205
64,176
3,872
-
73
2|
|---|---|---|
|||80,328|
|||314|
|||67,243
499|
|||67,742|
|||4,013
113|
|||4,126|
|||-|
|||733
491
483
1,692
318
799|
|||4,516|
|||118|
|||2,034|
|||61|
4
**Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2022**
5
**Partridge Green Pre-School Playgroup Notes to the Accounts for the year ended 31 May 2022**
## **3 Plant, machinery and motor vehicles**
|**Plant, machinery and motor vehicles**||
|---|---|
|**Cost**
At 1 June 2021
Additions
At 31 May 2022
**Depreciation**
At 1 June 2021
Charge for the year
At 31 May 2022
**Net book value**
At 31 May 2022
At 31 May 2021|**Plant and**
**machinery**
**£**
379
4,195|
||4,574|
||137
887|
||1,024|
||3,550|
||242|
6
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF PARTRIDGE GREEN PRE-SCHOOL PLAYGROUP**
## **Accounts for the Year Ended 31 May 2022**
I report on the accounts of the trust for the year ended 31 May 2022 which are set out on pages 2 to 6.
As the Charity’s Trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the act) does not apply.
It is my responsibility to state, on the bases of procedures specified in the General Direction given by the Charity Commissioner under section 43(7)(b) of the act, whether particular matters have come to my attention.
My examination was carried out in accordance with the General Direction given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the Accounts, and seeking explanation from you as Trustee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
In connection with my examinations no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements set below have not been met:
- a) To keep accounting records in accordance with section 41 of the Act; and
- b) To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act.
B Teichmann, FFA, ICPA, FFTA
For DCT Accounting Ltd 7 Wilton Close Partridge Green Sussex RH13 8RX
Date: 13 March 2023
## **TO THE MEMBERS AND TRUSTEES OF PARTRIDGE GREEN PRE-SCHOOL PLAYGROUP COMMITTEE**
## **ACCOUNTS FOR THE YEAR ENDED 31[ST] MAY 2022**
We have examined the financial statements in connection with the books, records and other information supplied.
The statement of income & expenditure stands at a substantial loss for the year due primarily to a cut in WSCC funding to the Charity compared to the prior year, as well as investment in equipment for the use in the running of the charity.
Following the approval of the Accounts at the Annual General Meeting the Accounts will be represented in a format required by the Charity Commission together with a full report from our office.
The General Revenue Reserve Fund stands at £27,845 compared with £50,543 for the preceding year.
B Teichmann, FFA, ICPA, FFTA
For DCT Accounting Ltd 7 Wilton Close Partridge Green Sussex RH13 8RX
Date: 13 March 2023