Trustees’ Annual Report for the period
From 01/08/2024 To 31/7/2025
Charity name: Milton School Association
Charity registration number: 1035659
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The MSA was formed by a constitution and is registered with the Charity Commission, Charity number 1035659. The objects of the Association are to advance the education of the pupils of the school (Milton CE Primary School) by providing and assisting in the provision of facilities for education at the school and as an ancillary thereto and in furtherance of this object the Association may: 1. foster more extended relationships between the staff, parents and others associated with the school, and 2. engage in activities which support the school and advance the education of the pupils attending it. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Our organisation is a parent–teacher association. We raise money from carrying out several activities such as events, raffles, bake sales, gift sales and sponsored events. These events are something we try to engage the whole community with where it is appropriate, and we also engage pupils through encouraging them to volunteer and support some of our activities. The money raised is ultimately used to support the provision of education at the school. We consult carefully with the senior leadership team at the school about priorities. In the 24-25 academic year the MSA donated over £23k to the School for different priorities – such as chromebooks, ipads, swimming pool repairs, school books and ESLA materials. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm we are aware of the guidance. This is taken into account when making a decision to which the guidance is relevant. |
|
|---|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | n/a |
| Policy on social investment including program related investment |
Para 1.38 | n/a |
| Contribution made by volunteers |
Para 1.38 | The contribution made by volunteers is significant and we would not be able to hold many of our events or undertake activities without them. Each of our events requires a team of volunteers who support the MSA in different ways. This includes setting up events, running stalls and cleaning up afterwards. We also arrange training for volunteers where specialist skills are required e.g. professional firework training and lifeguard training We are also appreciative to the staff at the school who support our activities in different ways. |
| Other | n/a |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The MSA holds a number of fundraising events throughout the year. These are primarily targeted at the families of those pupils attending the school but our larger events, such as the fireworks night and summer fayre, are open to all people around the village. These larger events often see the MSA working closely within other community organisations within the village such as the Scouts and pre-school, while we also welcome local businesses to contribute to these events. In 24-25 the MSA, for the first time, held a targeted online fundraiser that was organised to help cover the cost of repairs to the school swimming pool, which was also really successful and enabled the school to get the pool up and running for school swimming lessons. In addition further events were held with an eye on the health of children such as a sponsored walk event and after school swim sessions, while in 24-25 the MSA supported a scheme to address headlice in the school. A number of second hand uniform sales were also held, which benefit both parents and MSA fundraising income. The MSA considered funding requests from the school and provides money towards many different activities. In 24-25 this included funding for school books, outdoor areas, ESLA materials and funding for significant funding for pool repairs and expansion to the swimming pool area. In recent years the school has prioritised funding requests towards IT projects. This year, the MSA funded almost £10k of chromebooks and mini ipads to support the use of IT in the school. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Achievements against objectives set |
Para 1.41 | n/a |
|---|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | n/a |
| Investment performance against objectives |
Para 1.41 | n/a |
| Other | n/a |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The balance at 31/7/25 was £40,153. The includes £29,243 of unrestricted reserves raised from fundraising events and unrestricted donations. In addition, a number of other restricted funds were held by the MSA. These include - £4,325 was held for future projects to support outdoor education and physical activities. - £1,651 was held for staff welfare events. - £1,174 to support School Choir trips. - £948 raised for further swimming pool repairs. - £948 was held for school books - £230 was held for the advancement and expansion of MSA events. - £156 was held for Nature Projects - £27 was held for materials for the school sensory garden - In a touching tribute to a parent we recently lost, the PTA received £1,450 in memorial donations. This gift is earmarked for a meaningful initiative to benefit the children. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The committee considers it prudent to retain an operating fund of £3,000 in order to run events. Spending against the remaining unrestricted funds is largely dictated by funding requests from the schoolteachers and Governing Body. Parents are encouraged to contact the MSA or the school if they see something that they think would benefit the education and wellbeing of the children. |
| Amount of reserves held | Para 1.22 | £29.2k of unrestricted reserves were held at the end of the financial year. £10.9k of restricted reserves were held. |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | There are no funds in deficit |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Financially the MSA is currently well placed to support the school. To ensure that this steady stream of fundraising income continues, however, the MSA is reliant on ongoing volunteer support to help organise and run these fundraising events. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The MSA raises between £15-£20k each year from fundraising events such as a fireworks night event, summer fayre and bake sales. In addition the MSA occasionally receives direct donations from parents which can vary from year to year. In 23-24 the amount of donations received was around £1,500 whereas in 24-25 the amount received was around £18,000. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | The MSA is reliant on trustees and volunteers to run events and activities. It is an ongoing risk that there will be insufficient numbers of people volunteering – in particular due to a reduction in pupil numbers at the school. There is a risk we won’t be able to make spending decisions about the money raised, and we won’t have enough people to organise and run our larger events without sufficient trustees. |
| Other | n/a |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution adopted 1 March 1994 and amended 10 March 2020 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The terms of office are such that an officer, namely Chairperson, Vice-Chairperson, Treasurer or Secretary, should not hold the same position for more than three consecutive years. A fourth consecutive year is permissible, but only in exceptional circumstances. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All trustees are required to undertake mandatory safeguarding training and a DBS check as part of the relationship with the School. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Practical support for running events is provided by the school office staff, a number of teachers, the school caretaker as well as many parents/guardians of children at the school. |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other | N/A |
Reference and Administrative details
| Charity name | Milton School Association |
|---|---|
| Other name the charity uses | MSA |
| Registered charity number | 1035659 |
| Charity’s principal address | Humphries Way, Milton, Cambridge, Cambridgeshire, CB24 6DL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Alison McKeegan | Chair | |||
| Sarah James | Vice-Chair | |||
| Thomas O’Neill | Treasurer | |||
| Kate Bradley | Secretary | 1/10/24 – 31/7/25 | ||
| Chris Budhi | ||||
| Kate Sayer | Teacher | |||
| Chloe Hodgkinson | ||||
| Elizabeth Cook | 1/8/24 – 31/1/25 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
Sarah James and Chloe Hodgkinson stepped down as trustees at the end of the 24-25 academic year.
Three new Trustees have been appointed since the end of the reporting period. Katrina Velez Florez (chair), Amrita Roy and Sarah-Jane Budhi.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
Alison McKeegan |
Thomas O’Neill | |
Chair (for 24-25 Academic Year) |
Treasurer | |
| 13/05/2026 | ||
| 13/05/2026 |
Declarations The trustees declare that thoy have approved the trustees. report above. Signed on behalf of the charty's trustees Signaturels) Full name(s) Position (eg Secretary. Chair, otc) ison M¢Keegan Chair (for 2*25 Academic Year) Thomas O'N6iII Treasurer 1310512026
| Accounts for the Year to 31.07.2025 (1) Receipts & Payments Account Income Receipts (Gross) Gift Aid Other Receipts (Gross) Total Receipts (Gross) Direct Charitable Expenditure (Gross) Other Expenditure (Gross) Other Payments (Gross) Total Payments (Gross) Net (Payments) / Receipts for the year Total Cash and Bank balances at 31.07.2024 (2) Statement of Assets and Liabilities at 31.07.2024 Monetary assets Total Cash and Bank balances at 31.07.2025 as above Total Assets Liabilities Total Net Assets Bank Interest Stock sold not purchased (school uniform) Stock purchased not sold (school uniform) Grants & Donatons (Unrestricted) Grants & Donatons (Restricted) Actvites for Generatng Funds (Unrestricted) Actvites for Generatng Funds (Restricted) Gif aid (Unrestricted) Gif aid (Restricted) Donatons (Unrestricted) Fundraising Events Payments (Unrestricted) Fundraising Events Payments (Restricted) Expenses (not fundraising) Bank balances (Unrestricted) Bank balances( Restricted- Choir) Bank balances (Restricted - Swimming Pool) Bank balances (Restricted - Other) Bank balances (Restricted - Planter & Nature Projects) Bank balances( Restricted- Books) Bank balances( Restricted- Great outdoors) Bank balances (Restricted - Staf welfare) Bank balances (Restricted - Events) Bank balances (Restricted - Sensory garden) Total Bank Balances at 31.07.2025 None Receipts from last years events Donations (Restricted) Cash and Bank balances at 31.07.2023 |
2024 1,439.69 - 17,398.05 - - - - - - - - |
2025 190.38 12,092.01 5,877.21 14,299.58 1,285.50 3,689.82 - 1,801.49 - - - - - - - - - - - - - - - - |
|---|---|---|
| 18,837.74 23,877.84 28,726.37 28,726.37 28,726.37 28,726.37 28,726.37 8,501.09 6,686.26 8,176.85 - 513.64 33,766.47 19,744.57 801.70 - - - 980.73 5,404.97 1,431.88 230.02 132.50 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - (5,040.10) |
39,235.99 - - |
|
| 17,169.82 4,814.52 5,321.06 - 504.05 - - - - - - - - - - |
||
| 27,809.45 - - |
||
| 11,426.54 28,726.37 - - - - |
||
| 40,152.91 - - |
||
| 29,243.42 1,173.27 948.15 1,450.00 156.00 948.00 4,324.98 1,651.88 230.02 27.19 - - - - - - - - - - - - - - - - - - - - |
||
| 40,152.91 - - |
||
| 40,152.91 - - |
||
| 40,152.91 - - |
||
| - - - |
||
| 40,152.91 - - |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees | Charity Name MILTON SCHOOL ASSOCIATION |
||
|---|---|---|---|
| On accounts for the year | 31 July 2025 | Charity no | 1035659 |
| ended | (if any) | ||
| Set out on pages | |||
| (remember to include the page numbers of additional sheets) | (remember to include the page numbers of additional sheets) |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2024.
Responsibilities and basis As the charity's trustees, you are responsible for the preparation of the of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's I have completed my examination. I confirm that no material matters have statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 22 April 2026 Signed: ~~|~~ Name: ~~LT~~ Lucy Harney Relevant professional ACMA, CGMA qualification(s) or body (if any):
1
Oct 2018
IER
Address: 9 Butcher Close Milton Cambridge CB24 6ED
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER