CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, annual report (including Directors, report) for the period From.. Period start date 11812022 To.. Perlod end date 311712023 Charlty nama: Mllton School Assoclatlon Charity registration number: 1035659 Company number: NIA Objectives and activities SORP referen Para 1.17 Summary of the purposes of the charity as set out in its goveming document The MSA was formad by a conslitution and is registered with tho Charily Cornmission. Charity number 1035659. The objects of the Association are to advance the education of the pupils of the school by providing and assisling in the provision of facilities for education at the school and as an ancillary thereto and In furtherance of this object the Association may.. 1. foster more extended relationshlps between the staff, parents and others associated with the school, and 2. engag& In adivltles which support the school and advance the education of th& pupils attending it. Summary of the main actlvities in relation to those puryMJsas for the public benefit. in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 Our organisation Is a parent-teacher association. We raise money from Carrying out several activities such as ovents, raffles, bake sales. gift sales and sponsored events. These events are something we try to engage the whole community with where it is appropriate, and we also engage pupils through encouraging them to volunteer and support some of our activities. The money raised is ultimately used to support the provision of education at the school. We consult carefully with the senior leadership team at Ihe school about priorities. In the 22-23 academic year the MSA donated over £22k to the School for differenl priorities- such as laptops, books and a new school sta Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 The Irustees confimi we aro awara of the guidance. This is taken into account when making a decision to which the guidan￿ is relevant. Addltlonal Infomiatlon (optlonal) You ma choose to include further statements where relovant about: SORP referenc NIA Policy on grant making Para 1.38 NIA Pollcy on social investment including program related investment Para 1.38 A huge thank you to the current commillee members, for your enthusiasm and willingness to put in the hard work thal has made the last year so successful. Contribution made by volunteers Para 1.38 Thanks are due again to all the volunteers who Joined in and made the MSA evonls of the past year successful. Each of our events that requir8s a team of volunteers puls stress on the committee members, so thos8 volunteers that are able to help on these events are enomiously appreciated. Other Achievements and performance We have been able to get back to 'normal' post COVID and have been able to organise and run fundraising events at the school again. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstsnces of its beneficiaries and any wid8r benefits to society as a whole. Para 1.20 At the start of the 22-23 acadamic year, the committee only had three active members but has since been joined by four new members who contributed to fundraising activities and events Ihroughout the year. The MSA funded budgets for teachers to spend on setting up their classroom at the beginning of tho year. a new stage for school productions, books, new outdoor facilities for the foundation classes. money towards school trips and many othèr needs for the school. A number of second hand uniform sales were also held. which benefit both parents and MSA fundralsing income. In recent years, the MSA has been raising funds towards achieving Outdoor Projects. like a Forest School. Last year, under Ihe leadership of a new headmaster, our fundraising focu5 moved away from the Outdoors and towards IT projects. This year, tho MSA funded a classroom's worth of laptops for our children to use in class. The Iwo main events organised by the MSA are a fireworks night and a summer fayre, which are open to all people around the villaga. We have also worked closely withln other community organisations within the villa e such as the Scouts and re-school. Additional infomiation (optional) Youm choose to include further statements where re18vant about.. NIA Achievements against objectives set Para 1.41 NIA Performance of fundraising aclivilies against objectives Para 1.41 NIA Investment performance agalnst objectives Para 1.41 other Financial review Revi8w of the charity's rinancial posiilon at the end of the period Para 1.21 In the past academic year the MSA has returned to its usual calendar of lundraising events, and has beèn able to work with the school lo put the funds ralsed to good use. The fireworks event In November 2022 was incredibly well supported and raised over £2,900. The school's children put their artistic skills into action to produce personalised Christmas cards which, together with the Christmas hamper raffle, raised approximately £1,160. In the sprfng and summer. the MSA held a 'Bake Off,, a Bounce event, and thanks to the generous donations re￿iVed from parents and the help of the school council, children were able to once again t8ke part in Mother's and Father's Day sales. The children wère also able to enjoy a school disco for the firsl time in a number of years and the retum of after school swimming sessions. All of these events cumulatively raised almost £1.875. During the summer tem the annual sponsored walk raised just over £1,810 for th8 Great Outdoors prolecl. Our calendar of events finished with the return of the Summer Fayre and prize draw which. together with the after school mini fayre, raised £2,787 betW88n them. The MSA continued to receive income from the sales of second-hand uniform, as woll as commission from Easy Fundraising, Stick- Sns, and the Salvation Army Clothing Collection in the school carpark. We have also been very fortunate to have the support of some generous donors who have cumulatively donated over £9,480. including gift aid. this year. Financially the MSA is currently well pla￿d to support the school with some of their planned equipment updates, including updating reading material in the classrooms, updating IT and continuing to renew and develop outdoor provisions. Slat6mant explaining the policy for holding reserves slating why they are held P8ra 1.22 The committee considers it prudent to retain an operating fund of £3,000 in order to run events and will be considering suggeslions for allocalion of the remaining unreslricted funds. Further spending will be driven by requests from the school teachers and Governing Body and parents are encoura ed to contact the MSA or the school if they see something that they think would benefrt the education and wellbeing of the children. Amount of res8rv8s held ParB 1.22 £18.1 k of unrestricted reserves were held at the end of the financial year. £15.7k of restricted reserves wero held. NIA Reasons for holding zero reserves Details of fund materially In deficit Para 1.22 Para 1.24 There a￿ no funds in deficlt. Explanation of any uncertainties about the charity continuing as a going concern ParB 1.23 Financially the MSA is currently well placed to support the school. To ensure that this sl6ady stream of fundraising income continues, however, the MSA is reliant on ongoing volunteer support to help organise and run these fundraisin ev6nts. Addltlonal Information (optional) You ma choose lo include further statements where relevant about: The charity's principal NIA sources of funds (including fundraisin an ParB 1.47 NIA Investment policy and objeclives including any social investment pollcy adopted Para 1.46 A description of th6 principal risks facing the charity NIA Para 1.46 NIA Other structure, governance and management Description of charity's trusts: Type of governing document: for example. Ii'iisl deed, nioniorrJl)dLJITI and rlrli('le.s of associalion elc How is the charity constituted? lor exaiiiple liniiled c.orni)any. unincorporaled dssocislion, cio Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 ConstitLstion adopted 1 March 1994 and amended 10 March 2020 Para 1.25 Trust Para 1.25 The MSA is administered by a committee appoinled for a term of one year. An associate member may hold an office on the committee provided no parent member has been nominated for any such office. The lerms of office are such that an officer, namely Chairperson, Vice-chairperson. Treasurer or Secretary, should not hold the same position for more than three consecutive years. A fourth consecutive year Is permissible, but only in exceptional circumstances. Addltlonal Inforniatlon {opllonal> You ma choose to include lurther statemgnts where relevant about". All trustees are required to undertake mandalory safeguarding training and a DBS check 8$ part of the relationship with the School. Policies and procedures adopted for the induction and training of trustees Para 1.51 Praclical support for running events Is provided by the school office staff, a number of teachers, the school carotaker as well as many parenlslguardians of children at the school. The charity's organisational structure and any wider network wilh which the charity works Para 1.51 NIA Relatlonshlp wlth any related parties Para 1.51 NIA Other Reference and administrative details Chari name other name the chari uses Registered charity number Charlty's prlnclpal address Mlllon School Association MSA 1035659 Humphrie8 Wayg Mllton, Cambridge, Cambrldge8hlr8, CB24 6DL Names of the charlty trustees who manage the charlty Namè of porson lor body) entitled to Appolnt trustee (If an Tru$ts• namo Office Ilf any) Dat•¥ acted if not forwho y•ar Alison McKeegan Elizabeth Cook Secrelary From 12110122 From 12110122 Christopher Budhl Kate Sayer Susannah Lewis Martin Owen Wictoria Rowen Damien Homden Teach&r Chair Treasurer Headteacher 10 11 12 13 14 15 16 17 18 19 20 Cor orate trustees- names of the dlrectors at the date the re Dlrector namè ortwasa roved Name of trustees holding tltle to property belonging to the charity TN¥t¥e name Dates acted If not for whole ear Funds held as custodlan trustees on behalf of others Description of the assels NIA held in this capacAty Name and objects of the charity on whose beha￿ the assets are held and how this falls within the custodian chari 's ob'ects Details of arrangements for safe custody and segregation of such assets from the chari 's own assets NIA NIA Additional information {optlonal} Names and addresses of advlsers (Optlonal Informatlon) Type of Name Address advlser Name of chlef executlve or names of senior slaff members (Oplional informatlon) Exemptions from disclosure Reason for non-disclosure of ke rsonnel details NIA Other o tional information Martin Owen and Victoria Rowen stepped down from as truste8s ahead of the 2023124 academic year. New Trustees have been appointed since the end of the reporting perlod. Thomas O'Neill from 1919123. Chloe Hodgkinson. Joseph Kevin Carrico and Sarah James from 30110123 Declarations The truste8s declare that they have approved the trustees, report above. Signed on behalf of the charity's trust Slgnature(s) Full name{s) Posillon (eg Secretary, Chalr, etc) P(LIsoK5 IhcLE4 A T¥fjomnJ OfvJciiL Dalè ## **Accounts for the Year to 31.07.2023** |**(1) Receipts & Payments Account**
**Income Receipts (Gross)**
Grants & Donations (Unrestricted)
Grants & Donations (Restricted)
Activities for Generating Funds (Unrestricted)
Activities for Generating Funds (Restricted)
**Gift Aid**
Gift aid (Unrestricted)
Gift aid (Restricted)
**Other Receipts (Gross)**
Receipts from last years events
Stock sold not purchased (school uniform)
**Total Receipts (Gross)**
**Direct Charitable Expenditure (Gross)**
Donations (Unrestricted)
Donations (Restricted)
**Other Expenditure (Gross)**
Fundraising Events Payments (Unrestricted)
Fundraising Events Payments (Restricted)
**Other Payments (Gross)**
Expenses (not fundraising)
Stock purchased not sold (school uniform)
**Total Payments (Gross)**
**Net (Payments) / Receipts for the year**
Cash and Bank balances at 31.07.2022
**Total Cash and Bank balances at 31.07.2023**
**(2) Statement of Assets and Liabilities at 31.07.2023**
**Monetary assets**
Bank balances (Unrestricted)
Bank balances( Restricted‐ Choir)
Bank balances( Restricted‐ KS1 books)
Bank balances( Restricted‐ Books)
Bank balances( Restricted‐ Great outdoors)
Bank balances (Restricted ‐ Sensory garden)
Bank balances (Restricted ‐ Events)
Bank balances (Restricted ‐ Staff welfare)
Total Bank Balances at 31.07.2023
**Total Cash and Bank balances at 31.07.2023 as above**
**Total Assets**
**Liabilities**
None
**Total Net Assets**
**Gifts of Assets Donated to the School**
The MSA also received book fair commission paid in books to the value|**2022**
7,675.00
2,300.00
13,334.98
2,433.44
1,866.28
532.50
‐
**28,142.20**
4,266.90
6,040.00
4,532.23
‐
172.00
**15,011.13**
**13,131.07**
23,020.64
**36,151.71**
23,910.58
721.59
0.44
1,205.09
9,281.51
132.50
‐
900.00
**36,151.71**
**36,151.71**
**36,151.71**
‐
**36,151.71**
‐|**2023**
1,632.19
7,852.65
17,141.08
‐
‐
‐
‐| |---|---|---| |||**26,625.92**| |||18,774.67
3,798.47
6,043.23
‐
395.00| |||**29,011.37**| |||**(2,385.45)**
36,151.71| |||**33,766.26**| |||18,098.20
801.70
‐
1,058.28
11,925.51
132.50
290.00
1,460.07| |||**33,766.26**| |||| |||| |||**33,766.26**| |||| |||**33,766.26**| |||‐| |||**33,766.26**| |||‐| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Charity Name MILTON SCHOOL ASSOCIATION **On accounts for the year ended** 31 July 2023 **Charity no (if any)** 1035659 ## **Set out on pages** (remember to include the page numbers of additional sheets) ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** **Date:** 18 May 2023 **Name:** Lucy Harney **October 2018** 1 **IER** **Relevant professional qualification(s) or body (if any):** ACMA CGMA **Address:** 9 Butcher Close Milton Cambridge CB24 6ED **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . N/A **October 2018** 2 **IER**