## Annual Report for 2024 AGM
We started our year with members receiving a survey to complete in October 2023. The results were analysed and reported back to the committee together with the issues raised in March 2024. Where appropriate, action has been taken with regard to members suggestions.
The Crafts Group arranged a very successful sale of their items made and the monies raised went to Children In Need Charity.
Christmas lunch and party for members was enjoyed by many. Together with a Chinese meal later in the year, always enjoyed by members who attend.
Coach Trips to various venues were organised for the year---these now being held during the summer months only. These continue to be successful.
There has been an increase in membership throughout the year.
Very successful trips away have been organised for members this year.
Health and Safety policy and AGM policy have been updated. These are now on our web site for members to view.
Our web site now has a members only section—accessed by members only with a onetime password. Newsletters are now on this section.
Minutes of committee meetings are now published on this section for members to read.
Two additional committee meetings were held this year in addition to the normal 11 meetings. One emergency meeting was held due to Roman Hall having problems booking our monthly meetings. The second one was arranged to ensure the AGM was well planned and according to procedures.
Three new groups were formed this year, namely French/Table Tennis/ and Gardening. Unfortunately the French group has not continued together with The Photography Group. The Natural History Group returned this year. New regulations have been introduced with reference to the management of groups finances. Records will now be sent to the Treasurer once a year. This was introduced in order to safeguard our group leaders. Coffee mornings were re-introduced at a different venue this year and have been a success.
The positions of Social Activities Organiser and Speakers Secretary are no longer members of the committee but will continue to work as members from now on. No applications were received for the Social Activities Organiser but we will continue to keep this post available. New procedures were introduced with regard to Associate Members joining our groups, with improved record keeping being managed.
Members records of contacts in an emergency have been updated.
After last years very successful barbeque, this event was held again this August.
The AGM procedures have been revised, following members responses to the survey. A successful year for our AVu3a, with thanks to all members for their contribution.
## Aylesbury Vale U3A - Beacon Accountng
## £
## Income & Expenditure, 1st August'22 - 31st July'24
|Donations||45.00|||
|---|---|---|---|---|
|Equipment||(41.49)|||
|Event/Trip/Group Costs||(35,143.00)|||
|Event/Trip/Group Income||34,950.03|||
|Gift Aid||1,761.99|||
|Hall Hire||(2,393.00)|||
|Meeting Refreshments||(794.45)|||
|Membership||6,232.00|||
|Membership Sec Expenses||(204.05)|||
|Misc. Expenses||(81.53)|||
|Misc. Income||403.20|||
|Newsletter||(190.80)|||
|Postage & Telephone||(26.43)|||
|Speakers||(624.09)|||
|TAT/Beacon||(2,901.04)|||
|Net Surplus/(Defcit)||992.34||(0.00)|
|Balance of Funds Brought Forward||14,689.82|||
|Balance of Funds Carried Forward||15,682.16|||
|Balance Sheet|b/f|closing|change||
|Accruals|(345.25)|(2,847.25)|-2,502.00||
|Cash|17.02|0.00|-17.02||
|Current|4,359.17|4,305.87|-53.30||
|Events|524.99|4,049.02|3,524.03||
|Membership|0.00|0.00|0.00||
|Prepayments|0.00|0.00|0.00||
|Reserve|10,133.89|10,174.52|40.63||
|Total|14,689.82|15,682.16|992.34||
## **UNIVERSITY OF THE THIRD AGE - AYLESBURY VALE - INCOME & EXPENDITURE ACCOUNT**
|**INCOME**
Subscriptions - Full
2023/24
Subscriptions - Full
2024/25
Gift Aid Tax Refund 2022/23
Bank Interest
Miscellaneous Income
EVENTS/TRIPS -Excursions & Functions
**TOTAL INCOME**
**EXPENDITURE**
Formal Meeting Costs:
-Hire of Hall/Equipment
-Refreshments
-Speakers
Printing & Stationery (Newsletter)
Postage & Telephone (Membership Sec.)
Regular Annual 'TAT' Costs:
-'TAT' Capitation/Affiliation Fees
-'TAT ' "TAM" Magazine Subscriptions
-'TAT ' "Beacon System" Licence Fee
Equipment/Assets
Miscellaneous Costs:
EVENTS/TRIPS -Excursions & Functions
**TOTAL EXPENDITURE**
**EXCESS OF INCOME OVER EXPENDITURE**
**BALANCE SHEET:**
**BALANCE SHEET at 31st JULY 2024**
**CURRENT ASSETS**
Lloyds Bank - Deposit Account
Lloyds Bank - Main Operating Account
Lloyds Bank - Events Account :
Membership Account
Cash Float
**TOTAL CURRENT ASSETS**
**CURRENT LIABILITIES**
Accruals
**CURR**
**CAPITAL ACCOUNT**
Balance brought forward
Excess Income over Expenditure
**Balance carried forward**
**Treasurer**
Phil Toler|**INCOME**
Subscriptions - Full
2023/24
Subscriptions - Full
2024/25
Gift Aid Tax Refund 2022/23
Bank Interest
Miscellaneous Income
EVENTS/TRIPS -Excursions & Functions
**TOTAL INCOME**
**EXPENDITURE**
Formal Meeting Costs:
-Hire of Hall/Equipment
-Refreshments
-Speakers
Printing & Stationery (Newsletter)
Postage & Telephone (Membership Sec.)
Regular Annual 'TAT' Costs:
-'TAT' Capitation/Affiliation Fees
-'TAT ' "TAM" Magazine Subscriptions
-'TAT ' "Beacon System" Licence Fee
Equipment/Assets
Miscellaneous Costs:
EVENTS/TRIPS -Excursions & Functions
**TOTAL EXPENDITURE**
**EXCESS OF INCOME OVER EXPENDITURE**
**BALANCE SHEET:**
**BALANCE SHEET at 31st JULY 2024**
**CURRENT ASSETS**
Lloyds Bank - Deposit Account
Lloyds Bank - Main Operating Account
Lloyds Bank - Events Account :
Membership Account
Cash Float
**TOTAL CURRENT ASSETS**
**CURRENT LIABILITIES**
Accruals
**CURR**
**CAPITAL ACCOUNT**
Balance brought forward
Excess Income over Expenditure
**Balance carried forward**
**Treasurer**
Phil Toler|**INCOME**
Subscriptions - Full
2023/24
Subscriptions - Full
2024/25
Gift Aid Tax Refund 2022/23
Bank Interest
Miscellaneous Income
EVENTS/TRIPS -Excursions & Functions
**TOTAL INCOME**
**EXPENDITURE**
Formal Meeting Costs:
-Hire of Hall/Equipment
-Refreshments
-Speakers
Printing & Stationery (Newsletter)
Postage & Telephone (Membership Sec.)
Regular Annual 'TAT' Costs:
-'TAT' Capitation/Affiliation Fees
-'TAT ' "TAM" Magazine Subscriptions
-'TAT ' "Beacon System" Licence Fee
Equipment/Assets
Miscellaneous Costs:
EVENTS/TRIPS -Excursions & Functions
**TOTAL EXPENDITURE**
**EXCESS OF INCOME OVER EXPENDITURE**
**BALANCE SHEET:**
**BALANCE SHEET at 31st JULY 2024**
**CURRENT ASSETS**
Lloyds Bank - Deposit Account
Lloyds Bank - Main Operating Account
Lloyds Bank - Events Account :
Membership Account
Cash Float
**TOTAL CURRENT ASSETS**
**CURRENT LIABILITIES**
Accruals
**CURR**
**CAPITAL ACCOUNT**
Balance brought forward
Excess Income over Expenditure
**Balance carried forward**
**Treasurer**
Phil Toler|**Year ended 31st July 2024**
**Notes**
**£**
**£**
758.50
5,473.50
6,232.00
1,761.99
353.18
**(a)**
95.02
2,210.19
**(b)**
34,950.03
**43,392.22**
**(c)**
2,393.00
**(d)**
794.45
624.09
3,811.54
190.80
230.48
421.28
**(e)**
1,716.00
756.04
429.00
2,901.04
**(f)**
41.49
**(g)**
81.53
123.02
**(b)**
35,143.00
**42,399.88**
**992.34**
**(h)**
10,174.52
4,305.87
4,049.02
0.00
0.00
**18,529.41**
**(h)**
2,847.25|**Year ended 31st July 2024**
**Notes**
**£**
**£**
758.50
5,473.50
6,232.00
1,761.99
353.18
**(a)**
95.02
2,210.19
**(b)**
34,950.03
**43,392.22**
**(c)**
2,393.00
**(d)**
794.45
624.09
3,811.54
190.80
230.48
421.28
**(e)**
1,716.00
756.04
429.00
2,901.04
**(f)**
41.49
**(g)**
81.53
123.02
**(b)**
35,143.00
**42,399.88**
**992.34**
**(h)**
10,174.52
4,305.87
4,049.02
0.00
0.00
**18,529.41**
**(h)**
2,847.25|**Year ended 31st July 2024**
**Notes**
**£**
**£**
758.50
5,473.50
6,232.00
1,761.99
353.18
**(a)**
95.02
2,210.19
**(b)**
34,950.03
**43,392.22**
**(c)**
2,393.00
**(d)**
794.45
624.09
3,811.54
190.80
230.48
421.28
**(e)**
1,716.00
756.04
429.00
2,901.04
**(f)**
41.49
**(g)**
81.53
123.02
**(b)**
35,143.00
**42,399.88**
**992.34**
**(h)**
10,174.52
4,305.87
4,049.02
0.00
0.00
**18,529.41**
**(h)**
2,847.25|**INCOME**
Subscriptions - Full
2022/23
Subscriptions - Full
2023/24
Gift Aid Tax Refund
Bank Interest
Miscellaneous Income
EVENTS/TRIPS -Excursions & Functions
**TOTAL INCOME**
**EXPENDITURE**
Formal Meeting Costs:
-Hire of Hall/Equipment
-Refreshments
-Speakers
Printing & Stationery (Newsletter)
Postage & Telephone (Membership Sec.)
Regular Annual 'TAT' Costs:
-
-'TAT' Capitation/Affiliation Fees
-'TAT ' "TAM" Magazine Subscriptions
-'TAT ' "Beacon System" Licence Fee
Equipment/Assets
Miscellaneous Costs:
EVENTS-Excursions & Functions
**TOTAL EXPENDITURE**
**EXCESS OF INCOME OVER EXPENDITURE**
**BALANCE SHEET:**
**BALANCE SHEET at 31st JULY 2023**
**CURRENT ASSETS**
Lloyds Bank - Deposit Account
Lloyds Bank - Main Operating Account
Lloyds Bank - Events Account :
Membership Account
Cash Float
**TOTAL CURRENT ASSETS**
**CURRENT LIABILITIES**
Accruals
**CUR**
**CAPITAL ACCOUNT**
Balance brought forward
Excess Income over Expenditure
**Balance carried forward**|**INCOME**
Subscriptions - Full
2022/23
Subscriptions - Full
2023/24
Gift Aid Tax Refund
Bank Interest
Miscellaneous Income
EVENTS/TRIPS -Excursions & Functions
**TOTAL INCOME**
**EXPENDITURE**
Formal Meeting Costs:
-Hire of Hall/Equipment
-Refreshments
-Speakers
Printing & Stationery (Newsletter)
Postage & Telephone (Membership Sec.)
Regular Annual 'TAT' Costs:
-
-'TAT' Capitation/Affiliation Fees
-'TAT ' "TAM" Magazine Subscriptions
-'TAT ' "Beacon System" Licence Fee
Equipment/Assets
Miscellaneous Costs:
EVENTS-Excursions & Functions
**TOTAL EXPENDITURE**
**EXCESS OF INCOME OVER EXPENDITURE**
**BALANCE SHEET:**
**BALANCE SHEET at 31st JULY 2023**
**CURRENT ASSETS**
Lloyds Bank - Deposit Account
Lloyds Bank - Main Operating Account
Lloyds Bank - Events Account :
Membership Account
Cash Float
**TOTAL CURRENT ASSETS**
**CURRENT LIABILITIES**
Accruals
**CUR**
**CAPITAL ACCOUNT**
Balance brought forward
Excess Income over Expenditure
**Balance carried forward**|**INCOME**
Subscriptions - Full
2022/23
Subscriptions - Full
2023/24
Gift Aid Tax Refund
Bank Interest
Miscellaneous Income
EVENTS/TRIPS -Excursions & Functions
**TOTAL INCOME**
**EXPENDITURE**
Formal Meeting Costs:
-Hire of Hall/Equipment
-Refreshments
-Speakers
Printing & Stationery (Newsletter)
Postage & Telephone (Membership Sec.)
Regular Annual 'TAT' Costs:
-
-'TAT' Capitation/Affiliation Fees
-'TAT ' "TAM" Magazine Subscriptions
-'TAT ' "Beacon System" Licence Fee
Equipment/Assets
Miscellaneous Costs:
EVENTS-Excursions & Functions
**TOTAL EXPENDITURE**
**EXCESS OF INCOME OVER EXPENDITURE**
**BALANCE SHEET:**
**BALANCE SHEET at 31st JULY 2023**
**CURRENT ASSETS**
Lloyds Bank - Deposit Account
Lloyds Bank - Main Operating Account
Lloyds Bank - Events Account :
Membership Account
Cash Float
**TOTAL CURRENT ASSETS**
**CURRENT LIABILITIES**
Accruals
**CUR**
**CAPITAL ACCOUNT**
Balance brought forward
Excess Income over Expenditure
**Balance carried forward**|**Year ended 31st July 2023**
**Notes**
**£**
**£**
946.50
5,484.00
6,430.50
0.00
138.45
15.00
153.45
42,111.75
**48,695.70**
1,500.00
35.00
860.00
2,395.00
322.80
286.96
609.76
1,640.00
601.20
390.16
2,631.36
57.94
69.59
127.53
45,937.04
**51,700.69**
**-3,004.99**
10,133.89
4,359.17
524.99
0.00
17.02
**15,035.07**
345.25|**Year ended 31st July 2023**
**Notes**
**£**
**£**
946.50
5,484.00
6,430.50
0.00
138.45
15.00
153.45
42,111.75
**48,695.70**
1,500.00
35.00
860.00
2,395.00
322.80
286.96
609.76
1,640.00
601.20
390.16
2,631.36
57.94
69.59
127.53
45,937.04
**51,700.69**
**-3,004.99**
10,133.89
4,359.17
524.99
0.00
17.02
**15,035.07**
345.25|**Year ended 31st July 2023**
**Notes**
**£**
**£**
946.50
5,484.00
6,430.50
0.00
138.45
15.00
153.45
42,111.75
**48,695.70**
1,500.00
35.00
860.00
2,395.00
322.80
286.96
609.76
1,640.00
601.20
390.16
2,631.36
57.94
69.59
127.53
45,937.04
**51,700.69**
**-3,004.99**
10,133.89
4,359.17
524.99
0.00
17.02
**15,035.07**
345.25|
|---|---|---|---|---|---|---|---|---|---|---|---|
||||
**Notes**
**(a)**
**(b)**
**(c)**
**(d)**
**(e)**
**(f)**
**(g)**
**(b)**
**(h)**
**(h)**|
**£**|||||
**Notes**|
**£**||
|||||758.50
5,473.50||||||946.50
5,484.00||
||||||6,232.00||||||6,430.50|
|||||||||||||
|||||1,761.99
353.18
95.02||||||0.00
138.45
15.00||
||||||2,210.19||||||153.45|
|||||||||||||
||||||34,950.03||||||42,111.75|
|||||||||||||
||||||**43,392.22**||||||**48,695.70**|
|||||||||||||
|||||2,393.00
794.45
624.09||||||1,500.00
35.00
860.00||
||||||3,811.54||||||2,395.00|
|||||||||||||
|||||190.80
230.48||||||322.80
286.96||
||||||421.28||||||609.76|
|||||||||||||
|||||1,716.00
756.04
429.00||||||1,640.00
601.20
390.16||
||||||2,901.04||||||2,631.36|
|||||||||||||
|||||41.49
81.53||||||57.94
69.59||
||||||123.02||||||127.53|
||||||35,143.00||||||45,937.04|
|||||||||||||
||||||**42,399.88**||||||**51,700.69**|
|||||||||||||
||||||**992.34**||||||**-3,004.99**|
|**BALANCE SHEET:**
**BALANCE SHEET at 31st JULY 2**
**CURRENT ASSETS**
Lloyds Bank - Deposit Account
Lloyds Bank - Main Operating Acco
Lloyds Bank - Events Account :
Membership Account
Cash Float
**TOTAL CURRENT ASSETS**
**CURRENT LIABILITIES**
Accruals
**CAPITAL ACCOUNT**
Balance brought forward
Excess Income over Expenditure
**Balance carried forward**
**Treasurer**
Phil Toler||||||||**3**
t||||
|**CURREN**||||||||||||
||**T ASSETS**
Lloyds Bank - Deposit Account
Lloyds Bank - Main Operating Acco
Lloyds Bank - Events Account :
Membership Account
Cash Float
**TOTAL CURRENT ASSETS**
**T LIABILITIES**
Accruals
**ACCOUNT**
Balance brought forward
Excess Income over Expenditure
**Balance carried forward**
**Treasurer**
Phil Toler||||||**NT ASSETS**
Lloyds Bank - Deposit Account
Lloyds Bank - Main Operating Accoun
Lloyds Bank - Events Account :
Membership Account
Cash Float
**TOTAL CURRENT ASSETS**
**NT LIABILITIES**
Accruals
**L ACCOUNT**
Balance brought forward
Excess Income over Expenditure
**Balance carried forward**|||||
|**CURREN**||||10,174.52
4,305.87
4,049.02
0.00
0.00||||||10,133.89
4,359.17
524.99
0.00
17.02||
||||||**18,529.41**||||||**15,035.07**|
|||||||||||||
||||||2,847.25||||||345.25|
|**CAPITAL**||||||||||||
|||**CURR**|**ENT NE**|**T ASSETS:**|
**15,682.16**|||**CUR**|**RENT NE**|**T ASSETS:**|
**14,689.82**|
|||||**Dated**|**14,689.82**
**992.34**||||||**17,694.81**
**-3,004.99**|
|||||||||||||
||||||**15,682.16**||||||**14,689.82**|
|||||||||||||
## **INDEPENDENT EXAMINER'S CERTIFICATE**
I have examined the bank statements, invoices and accounting records supplied to me in respect of the University of the Third Age Aylesbury Vale for the year ended 31st July 2024, and I confirm that the attached accounts are in accordance therewith.
**Examiner Dated** P.L.Albrighton F.C.C.A.
**UNIVERSITY OF THE THIRD AGE - AYLESBURY VALE**
## **Notes to the Accounts for year ended 31st July 2024**
## Accounting Policy
1. Consistency with previous year accounting treatment with specific exceptions as per notes. 2. No adjustment for the timing of membership fees, as per TAT policy (large U3A's only to adjust) and consistency with prior years.
3. Timing differences for small items (<£100) not accrued/prepaid.
|a) Miscellaneous Income
Money returned from groups no longer operatng
Donations
b) EVENTS/TRIPS-Excursions & Functions
Reportng Adjustment For Non Revenue/Cost Items
Sum of all transactions per Lloyds events bank account 03115723
Contra Adjustments for Incorrect Postngs and Credits
Membership fees paid to wrong a/c
BBQ ticket sales paid to wrong a/c
Trip refunds
Accrue Income/Costs Relatng to next year
October 24 Study Tour
Trips (Chipping Campden 7/8 + Henley 3/9)
Summer BBQ - Aug'24
Total Cost/Income adjustments
ADJUSTED INCOME/COST FOR LLOYDS EVENTS BANK ACCOUNT
Plus posted to Lloyds Main Account 00728902
Summer BBQ - Aug'24
INCOME/COST REPORTED IN FINAL ACCOUNTS
c) Hire of Hall/Equipment
Hire of Roman Park Hall @ £180pm + Christmas show rehearsals
d) Refreshments
i) £200pm for tea/coffee/biscuits charged by Roman Park Hall since Nov'23 (9 months)
ii) Member contributions towards (i), being cash collected at monthly meetings
e) TAT/Beacon Costs
Membership subs 429 members @ £4 each
Third Age Matters magazine subs
Beacon software license
Charge from Third Age Trust for previous year underpayment
f) Equipment/Assets
John Wilford - radio microphone battery
Phil Toler - USB memory sticks
g) Miscellaneous Costs
Zoom license
AVU3A website hosting
h) Balance Sheet as at 31/7/22
Lloyds deposit account principle
Interest on Lloyds a/c re-invested
Lloyds main account 00728902 (as adjusted per reconciliation below)
Lloyds Events & Trips account 03115723 (no reconciling items)
Cash
Accrual for excess of member event income vs costs - owing to members (as above)
Accrual
Reverse LY accrual BF
Accrue for money relating to trips made after 31/7/24 (as above)
Bank Reconciliation-Lloyds A/c No. 00728902
Balance per bank statement as at 31/7/24
Member (Anne Paulizky) overpaid. Credit not banked till 1/8/24
Balance per Beacon as at 31/7/24|£
£
50.02
45.00
**95.02**
INCOME
COST
70,548.03
(67,024.00)
(135.00)
135.00
(70.00)
70.00
(1,062.00)
1,062.00|
|---|---|
||(1,267.00)
1,267.00
(32,390.00)
31,244.00
(1,459.00)
695.00
(842.00)
250.00|
||(34,691.00)
32,189.00|
||(35,958.00)
33,456.00|
||34,590.03
(33,568.00)
360.00
(1,575.00)|
||**34,950.03**
**(35,143.00)**
(2,393.00)
(1,800.00)
1,005.55
(794.45)
(1,716.00)
(725.80)
(429.00)
(30.24)
(2,901.04)
(8.50)
(32.99)
(41.49)
(71.94)
(9.59)
**(81.53)**
10,000.00
174.52
10,174.52
4,305.87
4,049.02
0.00
18,529.41
(2,847.25)
15,682.16
(345.25)
(2,502.00)
(2,847.25)
4,320.87
(15.00)
4,305.87|
Notes & Recs
|Charity Commission Return 20/2/25|£|
|---|---|
|Donations and legacies (excluding Endowments Received)|45|
|Charitable activities|34,950|
|Other trading activities|6,232|
|Investments|353|
|Other|1,812|
43,392
## Notes
Donations - per Notes & Recs sheet EVENTS/TRIPS -Excursions & Functions - per statement Total member subs - per statement Bank deposit interest - per statement Sum of Gift Aid - per statement, plus money returned from groups no longer operating - per Notes & Recs sheet
Aylesbury Vale u3a Ledger Misc. Income : 1 Aug 2023 - 31 Jul 2024
Ref Date Batch No Batch Ref Payee Mem No Mem No2 2684 24/01/24 Lloyds Bank 2718 03/04/24 Group/Surplus Funds 2898 29/05/24 Gardening Group 3094 31/07/24 Lloyds Bank
Detail Category Payment Method Payment Ref Deposit A/c Interest Misc. Income Account transfer Statement See remarks Misc. Income Cash 500284 (part) Gardening Group Float Misc. Income Cash Jill Gigg/Emails Deposit A/c Interest Misc. Income BACS Bank statement Bank Interest Other
|In|||Out|||Balance|
|---|---|---|---|---|---|---|
||£|178.66||||£ 178.66|
||£|110.02||||£ 288.68|
|||||£|60.00|£ 228.68|
||£|174.52||||£ 403.20|
|||353.18|||||
|||50.02|||||
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