## ~~a~~ **Trustees Annual Report 1 Aug 2023-31 Jul 2024** ## Reference and administration details Name of Charity Heckington Preschool Registration number 1035549 Address Heckington Preschool, Howell Road, Heckington, Sleaford NG34 9RX ## Names and roles of Trustees who manage the charity Kim McMillan Chair Steven Green Treasurer Andrew Howgate Secretary Susan Green Setting Manager Cheryl Sear Committee member Sarah Drayton Committee member ## Structure, Governance and Management Type of governing document: Constitution, adopted 13[th] September 2019 How the charity is constituted: Unincorporated association Trustee selection methods: Trustees are appointed or reappointed annually at the Annual General Meeting, up to three further members can be co-opted throughout the year as required. The Committee shall be made up of a minimum number of 4 and maximum number of 12 members. Additional governance information: Membership of the management committee is open to those who are over 16 years of age and are qualified according to the Charities Acts. The trustees are responsible for the overall management of the preschool and are also charity trustees of the preschool. There is a child protection policy in place, all trustees must undergo a DBS check and complete an EY2 form prior to commencement of Trusteeship. All trustees give their time voluntarily and received no remuneration or other benefits. ## Objectives and Activities Heckington Preschool is an Ofsted rated ‘Good’ setting with a catchment area extending beyond the local villages towards the towns of Sleaford and Boston. We are a ‘High-Scope’ setting where active learning and independence are promoted. Our aim is to ensure all our children can thrive during and after the transition to school, being resilient, confident and independent individuals. The following objectives all contribute to achieving this aim. - Providing a sustainable and natural environment for learning and care. - Developing attitudes and behaviours that encourage children to become ‘active learners’ who can plan and carry out activities. - Providing opportunities for children to decide what they want to do, allowing them to think through actions and as the child matures turn this into a plan with a defined sequence of steps. - Encourage the personal, social and emotional development of the individual. - Support communication and language development, providing additional one to one support or small group interventions for those with additional speech and language requirements. - Ensuring all children understand the world, and the basics of literacy and mathematics. - Providing education and signposting to parents to help them to continue to support their child’s development away from the setting. - To provide all children with the opportunity to express themselves through a variety of art forms. - Ensuring that all children have equal opportunity to thrive by supporting vulnerable families, particularly those in receipt of the pupil premium and two-year-old funding. - Maintain and nurture relationships with our feeder primary schools. - In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our Trustee meetings. These activities benefit the children their self-confidence, social skills preparing them for school. ## Achievements and Performance The relatively new Chair and Secretary have established themselves within our volunteer committee. The Chairs background has been proven very useful in mentoring and supporting the full time staff particularly the management team. It has enabled the Preschool to really move forward with its policy and employment improvements ensuring we are fully compliant with all regulation and standards. We must make our annual mention with the difficulty in recruiting committee members and are actively trying to recruit further Trustees. ## _Autumn_ The chair and treasurer completed the Lease negotiations with Lincoln County Council (LCC) after negotiating reductions in a formulaic energy charge and other maintenance activity charges that simply were not pertinent to our setting. The term concluded with our eagerly anticipated Christmas singing and crafting event, which was well attended by parents/carers with mince pies, refreshments and fun and raised much needed funds. ## _Spring_ This term saw the start of refurbishment of our outside area. Plants and planters were donated by parents and saw the children start to plant seeds and learn to look after their young plants. We held an Easter crafting event for parents/carers to encourage interactions and promote quality time within family units. ## _Summer_ The Summer term continued and consolidated the work we had done throughout the year. This term the emphasis is very much on preparing the older children for starting school in September. This transition time is very much a collaborative approach with the various schools the children will be moving to. The Preschool library continued to be a great success promoting reading time. The staff continued to take the children out into the community with visits to the park, examining the wildlife, vising the local café, exploring the local shops and visiting the nearby care home to sing songs with the residents. The term concluded with the departure of our deputy manager and the appointment of one our long serving staff members to the position of Deputy Manager. ## _Fundraising_ We have continued with our two events per year, based around the children presenting to their family along with family crafting and fun. This has been judged a great success and still sits better amongst the fundraising heartbeat of our community. This year, we held a Christmas song event with our resident musician Michael and an Easter birdhouse building and crafting afternoon. ## Financial review Our main income stream is from Early Years Entitlement Funding, we also benefit from additional Pupil Premium and Inclusion Funding for specific individuals. Our main financial outgoings are staff wages, utilities and maintenance costs. Our biggest risks are our dwindling reserve funds that have been supporting our substantial increases in costs and wages against insufficient funding levels. Other risks include unpaid fees from parents and staff illness. The Treasurer had stated that this year was to be a stability year where we all worked hard to reduce or stabilise costs and promote the Preschool to increase numbers and return our financial reserves to a healthier state ## Signed on behalf of the Charity’s Trustees; ## Signature Steven Green **(** Electronic Signature) |SignatureSteven Green|**(**Electronic Signature)| |---|---| |Full Name|Steven Green| |Position|Treasurer| |Date|06/09/2024| BalanceSheetOS ￿￿jU{y2024 2024 2023 CufrentA55ets CurrentAccount DeposftAccount Petty Cash Debiors 2,972 8.882 652 95 9752 Represemed by UnresirScted ftjnd 9752 12.506 AestrJrcesEFwendedto 31J￿2024 2023 Employeewagesand Satsrie5 PAYEto HMRC Émployer Pension Waierchaoes Electricitycharges Ga$&OilChaoe5 Teaching Resources Entenainment 47.028 59.514.98 4,259.00 2.084.59 139.51 1.602.21 1.637 21 19.93 21.10 otfice Stationery Telephone 47.81 581 541.68 Fl! Integnetcharges Computer&Software Aceountan¢yFees Consult3ncy& Professional Fee$ Busine55 Insurance Repair5 & ma¥rrtena￿ce Rent Cleaning & HyOene Cloihing bscriptiofis Refreshments 270 197.75 501 420.00 125.00 105 797.56 252 412 Childrens Snack 20 1,035 252 SupportGrantVoucher5 Training General Expenses Travel Expenses 775 io .881 72.705 siatemeniof Flnanc6alAcU¥lUeslortheYearEnded31Ju12024 2024 2023 IncomingResources Donations Additionalvr￿￿ary1nCorne 677 Actmtles lorGenerating Fund5 Income from Pèrents Fees Income from LocalAuthoitty Fundrai5inglncorne Other Incorne 8.109 60.149 620 68.878 Investementln¢orne Bank Interest 51 41 54127 69,800 Re50urcesExpended Preschool Running Costs 72705 DeficiVSurpiu5foFYeai Unresiilcieo Fund BaianceAug23 15411 Totaiunrestricied Funts 9752 SC CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Heckington Pe-school Playgroup On accounts for the year ended July 2024 Charity no (if any) 1035549 Set out on pages I report to the trustees on my examination of the accounts of the above charity {"the Trusv) for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan￿ with the requirements of the Charities Act 2011 (Yhe Acf). report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with the ex mination to which attention should be drawn in order to enable a proper u tanding of the accounts to be reached. Pleas the words in the brackets if they do not apply. Signed: Date: as Name: Relevant professional qualification(s) or body (if any): Address: i Cs JQS IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018 Heckingion Preschool Balancesheet as al￿)￿lY2024 2024 2023 CurrentAssets Current Account DeposttA¢¢ount Petty Cash Debtors 6789 2,9T2 8.882 652 9752 12,51 Represented by Unrestrictedlund 9752 12.506 Resources ExpeThftdto31Jul2 2023 Employee Wages andsaiaiies PAYE to HMRC Employer Pensioft Waierchaiges Ele¢trl¢lty Charge$ Gas & OiicnarEes Teaching Resource5 Entenainmeni 47.028 59.514S8 4259.(￿* 2,084.59 139.51 1.602.21 1.&37 21 19.93 21.10 PrintinK Office Statiwery Telephone Interner Charges Computer& Sorrware AccotsntancyFees Consultancy& Professional Fees Business Insurance Repairs & Maintenance Rent Cleaning& Fwene Clothing Subscription5 Rel￿shMents Childrens Snack SupportGrantVouche Training General Expenses Travel Expenses 47.81 581 270 501 541.68 197.75 420.00 125.00 797.56 105 782 252 412 252 775 io 54881 72,705 *•emeM ofFlnanclaiActl¥ltlesknth?YearEnded 31Ju12024 2024 2023 IncomlngResoLwces Doftaiions AddEtionatVo￿n￿ry1ncOme 55 677 AOivttse$ lorGenÈrating Funds Incotne frotn Paier5ts Fees Incomefrom LocalAuthor Fundraisinglncome Other Incoffle 8.109 60,149 68,878 Inve*ementln¢ome 8ank Interest si 41 54Q7 69,8 ResourcesExpende¢J Preschool RunninÉ Costs 72705 Defi¢iUSurpiusforYear Unrestiicted Fund BalanceAug23 15411 Tota1Unre￿tI¢Ied Funds 9752 12506