Trustees. Annual Report for the period Period start de Peri(NJ end date 220 2Q21 From To Section A Reference and administration details Charity name Gotham Pr&School Playgroup other names charity is known by Registered charity number (If any) 1035503 Charity's principal address Clo Gotham Primary School Kegworth Road Gotham Postcode NG11 OJS Names of th8 charity trustees who manage the charity Dates acted rf not fortl)o Tte9 name Office Irf any) Name of PerTr lor body) entitled toa int trustee ifan Committee Jen Walker Chair 28111119 onwards Nicola Harrison Treasurer 2219117 onwards Committee Rex Walker Member 2916118 onwards Committee iTkr Jen Howard Member 28111119 onwards Committee Committee David Kilgour Neil Thorley Roxy Nicholls Member 28111119 to 26111120 26111120 onwards Secretary Member Committee 2814121 onwards Committee 10 11 12 13 14 15 16 17 Names of the trustsos for the charity, rf any. {for example, any custodian trustees) Name Dates acted rf not for whole ear Nov 2027
Names and addresses of adviseT5 (Optional information) of adviser Name Address Name of chief executive or names of senior staff members (Optional infomlation) Section B Structure, overnance and mana ement Description of the charity's trusts Constrtution adopted in 1985 & updated in 2006 & 2018 Type of goveming document How the charity is constituted A voluntary management commÉttee is elected annually from the attendees at the AGM. parents & current Gommrttee. The committee em lo & mana id staff to run the re-school. All elected committee members are appointed as trustees whilst they serve on the commrttee. Trustee selection methods Additional governance issues {Optional inforniation) You may choose to include The pre-school is a member of the Early Years Alliance {EYA}, a national additional infomiation. where organisation which provides support to all Eally Years settings. The pre- relevant, aboul". school has regular contact and upjates electronically frorn the EYA who offer support & training opportuntties to all staff & commrttee members as needed. As a memter of the EYA, the pr6Lschool uses the templates written by the Allian as a basis to our policies & procedures. These basic templates. covering all aspects laid down by legislation and Govemment direction, are then adapted lo reflect our individual situation. These polioes are reviewed annually at the AGM, or sooner, to include changes to legislats'on or Govemment guidance. policies and procedures adopted for the induction and training of trustees- the charity's organisational structure and any wider network with which the charity Committee members are elected. re-eleGted or stand down at the Annual General Meets"ng, this year held on 26 November 2020 via Zoom. New committee members are generally parents, grandparents or carers of children currently attending the pre-sGhool, although the committee would welcome applications from the IoGal community wishing io offer their support. All prospective members are informed of their responsibilities, both as a committee member and a trustee. All major decisions concerning thÉ management of the setting, including wages. capital spending. staff changes and fundraising activities are made during the regular committee meetings and recorded within the minutes which are subsequendy distributed to all members and staff. These meetings are open to all parents should they wish to attend, although Confidential items would not be discussed at these meetings. Should confidential items require discussion the chair would call an addrtional meeting. relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. thilst the pre-school is set within the IoGal primary school, it is a completely separate entty, renting the available space from the school as agreed within a contract with the school's Goveming body. School gave us a discount on rent as were not able to open due to Covid-19. The setting recerves a lot of su rt from the school. Govemors and teachin staff, KT Nov 2021
and has always felt welcome within the school. The playgroup staff work closely wrth the recepb'on class teaching staff throughout the year which result5 in smooth transttions from the pre-school to the reception class and benefits the child. the school and the playgroup There is regular communication with the Head Teacher and the pre-school are invited to join in with whole school activities including World Book Day, Art Week, Sports Week. Children in Need and Pink (Breast Canr Awareness} Day. The pre-school continues to be involved with the local SCOLrt group and the annual village bonfire which was, unfortunately, unable to run this year due to Covid-19 but li is usually run jointly by t)oth groups, is increasingly well attended and a profitable event for both gfOUPS- this, therefore, has meant qLAite a drop in OL5r fundraising. Many cuent members of the scout groups were pViouS pre-school mernbers and the same can be said of the committee membersl The playgroup regularty visits the local library and takes regular walks to encourage the children to explore and notice their environment_ The setting is registered with Otsted and following an inspection in November 2018. retained the Good grading wtth a number of areas assessed as outstandin Section C Ob"ectives and activities The Charity aims to provide high quality, affordable and flexible sessional childcare and education for pre-school children frorn the local area. It does this by employing appropriately qualtfied staff in a wami, welcoming and stimulating environment. Summary of the objects of the charity set out in its governing document KT Nov 2021
The trustees have had regard to the guidan issued by the Charity Commission on public benefft and continue to work closely with the staff to maintain high standards of care and education for the children within the local communty who access the setting. The staff are employed by the trustees to run Gothatn Pre-SGhool Playgroup by planning activrties for the children based around govemment guidan(* as laKI out in the Early Years Foundation Stage (EYFS). The focus of the staff, and the committee who make up the trustees, is to provide afftirdable. qualty childcare and education for all pre-school aged children within the local communrty, whilst maintaining high training standards for all staff. Income raised by the charrty is used to provide a safe & stimulating space with qualty resources for all children, parents. carers, staff and volunteets to play, work and leam together. The pr&school encourages visits from parents and carers as well as trustees in any of its sessions and wdcomes feedback and ideas generated by these visits. Regular open weeks are held and parents are encouraged to visit the setting to look at their child's work and di5CUSS their development in relation to govemment issued objectives. They are also encouraged to spend time in the setting to see how their child interaGts wtlh other children and join in wtth many of the activities on offer that day. The Ghildren have a daily range of activities, covering all areas of the EYFS, both inside and outside, having free-flow throughoul the session promoting independen, decision making, iesponsibility, shanng, exercise and friendships_ A main topic for the teTh will provide a basis for the majority of activities, and where possible smaller activities are linked into topics covered by the school", for example the annual book day in March. Summary of the main activities undertaken for the public benefit in relation to these obje¢ts (include wtthin this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The chiklren are also encouraged and supported in taking part in awareness days such as Breast Canr Awareness, Comic Relief, Sports Relief arKI Children in Need, through activities and fijnd raising. The Pre-school Playgroup is available and accessible to all pre-school children from the local communty.11 has systems in place to manage special educational. dÉetary and medical needs, with exlIent support from the EYA, Nothnghamshire County Council and Gotham Primary Scho. All staff are able to aCsS specialised training as it is needed. Although based in a small village. a number of children aeeess the setting from ftjrther away. ensuring that sessions ale as well attended as possible in the cuent dimate. Nov 2021
Addltional detsils of obiecttves and activities (Optional infomiation) Whilst the focus of the Pre-school is to provide education and childcare it is not immune to fijndraising efforts of other organisation5 and is happy to ontribute to fundraising for outside organisations, e.g. Red Nose Day and Breast Cancer Awareness, encouraging the children to think of other people tess fortunale than them. During the year. the twstees and committee organise and run several fundraising events for the chaftty. The money raised from these events is used to re4nvest in the setting by updating equipment. providing reSoUrS and treating the children to new experien$ such as Chinese New Year & Diwali. You may choose to include furiher statements. where relevant, ab)ul. policy on grantmaking" policy programme related nvestment" All the trustees are volunteers who provide their time freely when they are able. The setting is also very grateful for the support of parents and carers who volunteer their time to help dunng sessions. Having additional people in the setting 15 also very popular among the children who always have a lot of quesb.ons to ask of the "new- people. conlribution made by volunteer5. The committee organise & run all Ihe fundraising activities which provide the charÉty wrth addiÈional funds to assist with actNities. Nov 2021
Section D Achievements and performance Entering the Playgroup's 56 continuous year in operation the charity has continued to grow stronger. Covid-19 saw the setting down in numbers and staff working less days but still on 100% pay. The Trustees agreed to pay 100°/o wages throughout the closure to ensure that our experienced staff were on hand to restart when we were able. Covid-19 also had a huge impact on the trustee's abilty to fundraise and efforts were turned to future sustainabilty. Wrth no further help from the Govemment in the fom of support schemes. grants or loans available for our setting during these times. all considerations on future sustainabilrty were explored. Dunng times of increased costs, the trustees continue to strtve to ensure that increases in oosts are balanced with the need to ensure that the setb'ng is still affordable to parents. whist still offering a stimulating and safe environment for all children_ The decision was taken to make a staff redundancy and a volunteer was found. Summary of the main achievements of the charity during the year Fundraising continued throughout the year although to a lesser degree. Our yearfy lottery 50150 fvndraiser was run as nonnal creating £306.50 funds while the other half of the money raised was paid back out in prize money. In February we ran an online Valentine's quiz- this raised £269.34. This year the staff continued previous year's Christmas ftjndraising by producing Christmas cards, mugs and other items with the children's own designs raising a further £80 for the setting, with no initial cash outlay. The staff & committee also raised a further £140 in the Grand Christrnas Raffle. We also ran 2 other hamper raffles, raising a total of £268 with no initial outlay as they were donated by Morrisons. All the money raised during the fundraising and donations is Llsed wtihin the setting to enhan the experien of all the children. This included the purchase of new outdoor resources and equipment and money was also used to buy or repla reSoUrS within the setting and enhance our offering. The play9roup continues to enjoy an eXlIent relationship with the school support from the Head Teacher, Governors, teaching and support staff. The usual regular visits to the rePtiOn class to prepare the older children for starting school in September could nol happen this year due to Covid-19 but the children met the teacher in our setting which meant the transition to the r"On dass was smooth. KT Nov 2021
Section E Financial review The charrty is maintsining rts ability to set aside fvnds for reseNes. We now have a dedicated nng-fenced account with funds set aside for emergency situations. Brief statement of the charity's policy on reserves Details of any funds materially in deficit Further financial review details (Optional inforniation) The principle source of funding is the Nursery Education Grant (NEG) which allows all 3 & 4year-old children to access up to 30 hours per week of childcare. Many children access additional hours within the setting which is paid for separately. Funding for 2 year olds as well as Special Educational Needs funding can also be accessed based on the individual child's needs. The Trustees decided to raise the hourty fee rate to £5.50 per hour from June 2021 (an increase of 50p per hour). You may choose to include additional infomiation. where relevant about". the charity's prtncipal sources of funds (including any fundraising)- how expenditure has supported the key objectives of the charity- investment policy and objectives indudin9 any ethical investment policy adopted. biggest expense is our motivated and highly qualffied staff all of whom are completely dedicated to providing the best care thal they can for the children. The staff have regular planning sessions and meet each moming to discuss the (x)ming day and any issues that may need lo be addressed, depending on the children attending that day. They work very well together, encouraging and supporting each other in their roles. The Trustees aim to cover the cost of the staff and premises and basic resources trom the income received in the fomi of fees and the Nursery Education Giant. This year, numbers have been lower Covid-19 has had a detnmental effect meaning profft has been hit hard. To try and negate the full financial impact, staff have reduced their hours. The overall effect on the bottom line has sb"Il been quite substantial with no Government help in the form of support schemes or grantslloans thal we have been allowed to apply for. This led to the decision to make a redundanGy, which cost the setting but will save money in the long run. Fundraising continues to be extremely important as this money is used to repla or renew equipment and addrtional resources to compliment topics and speGial occasions. The commrtlee continue to meet regularly to plan fundraising events, deal wrth any staff requirements. look into addrtional fvnding sources as well as discuss changes to Govemment guidelines_ Comprehensive minutes are kept of the meetings and issued to all trustees and staff. Regular rsewsletters are issued to parents with extra information as required. The staff & commrttee strive to consider best value in all purchases throughout the year, utilising their own expenences, time. contacts and reSoUrS to ensure the playgroup continues to offer all thal it can to the children cUentlY attending, as well as those on our waiting list for future places, whilst upholding the charÈtable aims of the pre-school --To offer excellent affordable thildcare to all children wishing to access tt-. Nov 2021
Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signature(s) Full namels Position leg Secretary, Chair, etcl Jen Walker Chair Date KT Nov 2020
- Gotham Pre school Playgroup
Annual Accounts 2020/2021 (1/9/20 to 31/8/21)
| INCOME | 2020/21 | 2019/2020 |
|---|---|---|
| Grants & Donations | £0.00 | £0.00 |
| Fees | £18,681.50 | £8,813.35 |
| Funding | £29,820.15 | £56,679.50 |
| Fundraising | £1,055.34 | £3,070.63 |
| 50/50 Membership | £613.00 | £760.00 |
| Miscellaneous | £551.78 | £45.44 |
| Clothing/Book bags | £120.00 | £105.00 |
| PettyCash In | £0.00 | £1.95 |
| Savings Account interest | £1.51 | £0.00 |
| TOTAL | £50,843.28 | £69,475.87 |
| EXPENDITURE | 2020/21 | 2019/20 |
| Wages,PAYE and Pensions | £46,489.35 | £51,132.05 |
| Rent | £5,816.60 | £5,364.20 |
| Capital Expenditure | £399.99 | £0.00 |
| Clothing | £266.10 | £143.50 |
| Groceries | £245.05 | £404.82 |
| Consumables | £404.78 | £541.40 |
| Resources | £799.79 | £881.91 |
| Insurance | £725.61 | £0.00 |
| Subscriptions | £411.99 | £189.96 |
| Miscellaneous | £6,356.30 | £937.93 |
| Fundraising | £268.70 | £1,082.34 |
| Sundries | £0.00 | £0.00 |
| Professional Fees | £707.10 | £311.20 |
| Telephone,Post etc | £462.19 | £539.19 |
| Course expenses | £122.00 | £182.00 |
| 50/50prize draw | £395.00 | £100.00 |
| Transfer to new accounts | £0.00 | £0.00 |
| TOTAL | £63,870.55 | £61,810.50 |
| TOTAL EXPENDITURE TOTAL INCOME |
£63,870.55 £50,843.28 |
£61,810.50 £69,475.87 |
| NETT INCOME | -£13,027.27 | £7,665.37 |
| Current Account B/F Petty Cash B/F Savings Account B/F TOTAL FUNDS Bank Balances C/F Petty Cash Balance C/F Savings Account Balance C/F TOTAL FUNDS |
||
| £36,202.54 | ||
| £0.00 | ||
| £15,054.68 | ||
| £51,257.22 | ||
| £23,173.76 | ||
| £0.00 | ||
| £15,056.19 | ||
| £38,229.95 |
CHARITY COMMISSION FOR ENGL4ND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Gotham Pre•school Playgroup On accounts for the year end8d 31 August 2021 Charity no (rfany) 1035503 Set out on pages I report to the trustees on my examinatton of the accounts of the above chanty (Ihe Trusf) for the year ended 31 August 2021. Responsibilities and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in accordance viith the requirements of the Charities Act 2011 nhe Act.). I report in respect of my examination of the Trust's a¢counts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b} of the Act. Independent examiner's ststement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with sertion 130 of Ihe Charities Ad" or the accounts did not accord with the accounting records" or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Acrnunts and Reports) Regulations 2008 other than any requirement that the accounts give a and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 1*110121 Name: pe1ML4 Relevant professional qualification(s) or body (if any): Address: oE)P IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32. Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018