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2023-08-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 09 2022 31 08 2023

From

To

Section A Reference and administration details

Charity name Willaston Pre-school Other names charity is known by Formerly Willaston Playgroup Registered charity number (if any) 1035488 Charity's principal address St John’s Methodist Church Hall Wybunbury Road Willaston, Nantwich, Cheshire Postcode CW5 7JF

Willaston Pre-school

Formerly Willaston Playgroup

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Christine Taylor Chair From 14 Dec 2022
2 Ruth Chesters Treasurer
3 Patricia Ferguson Vice-Chair Until 17 Nov 2022
Evelina Kettle From 17 Nov 2022 to 28
4
Sept 2023
5 Kathryn Varo Until 7 Dec 2023
6 Jacqueline PIaf
Catherine Scales From 22 Sept 2022 to 7
7
Dec 2023
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

How the charity is constituted

Trust

Elected by parents of children at the Pre-school at Annual General Trustee selection methods Meeting

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:

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opportunities for all children whatever their race, culture, religion,
means of ability;
b) encouraging the study of the needs of such children and their
families and promoting public interest in and recognition of such
needs in the local areas;
c) instigating and adhering to and furthering the aims and objects of
the Early Years Learning Alliance.		 opportunities for all children whatever their race, culture, religion,
means of ability;
b) encouraging the study of the needs of such children and their
families and promoting public interest in and recognition of such
needs in the local areas;
c) instigating and adhering to and furthering the aims and objects of
the Early Years Learning Alliance.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
Willaston Pre-school offers education and care for children below school
age and over the age of 2 with:

A specially tailored curriculum leading to the early goals

Individual care and attention made possible by a high ratio of
adults to children

The support of a personal key worker

Opportunities for the child and their family to be directly involved,
in the activities of the group and their own child’s progress.
The Pre-school is registered with the local Children and Families Service
which supports the aim of providing education and care of high quality
throughout the Foundation Stage. It is open during term time on Monday
to Friday offering full day care from 7.30am–5.30pm with the option of full
days or sessional care. All morning and afternoon sessions are planned
to ensure that they provide the children with access to the seven areas of
learning as defined by the Early Years Foundation Stage.
The management and control of the Pre-school is the responsibility of the
individual members of the Pre-school’s management committee. The
Committee members are also the charity trustees of the Pre-school. New
Committee members (trustees) are elected as needed at the Annual
General Meeting; advice is sought from the Early Years Learning Alliance
when needed to clarify the role of the trustees or for more general
information.
The trustees annually review the risks that the charity faces. To date
these risks relate to the Covid-19 pandemic, employment of staff, and the
provision of childcare; these risks are minimised by observing
government guidance, robust policies and procedures and the provision
of adequate insurance. The trustees have had regard to the guidance on
public benefit issued by the Charity Commission and are working to
ensure the pre-school continues to meet the aim of advancing education
for the public benefit. We ensure that fees are set so as to enable the
pre-school to just cover our costs over a 3-year period.
The trustees operate the pre-school in line with the Pre-school Learning
Alliance Model Pre-school Constitution 2011 version. The trustees intend
to continue to review the level of service provision and all policies and
procedures will be reviewed and updated as necessary annually.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

Section D Achievements and performance

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Section D Achievements and performance

During this financial period the pre-school has been able to offer the Summary of the main opportunity of development and education for over 40 children under achievements of the charity statutory school age who live in the Willaston area, including Nantwich during the year and Crewe.

We have offered appropriate education and care facilities and encouraged parents to become involved with the Pre-school. Since April 2022, we have offered longer hours, hot lunches and enrichment activities, in order to meet the needs of all families.

We have also often taken the children offsite, including a visit to the library on the bus, visits to a local care home and Willaston Hall– all of which helps our children with understanding the world.

One of the continuing consequences of the Covid-19 pandemic has been the vast increase in children with SEN. We have recruited more staff to ensure appropriate learning is able to take place whatever the level of need and to keep all children safe. We have accessed SEN funding where possible.

Fundraising has resumed with very generous donations from parents.

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Section E Financial review

Sufficient reserves are retained in order to fund redundancies and similar Brief statement of the costs in the event of closure. Further, a training reserve and repairs charity’s policy on reserves reserve are maintained in order to smooth out infrequent but expensive costs.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Chris Taylor

Full name(s) Chris Taylor

Position (eg Secretary, Chair, Chair etc)

Date 22 May 2024

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Willaston Pre-school

FINANCIAL ACCOUNTS YEAR ENDED 31[ST] AUGUST 2023

Willaston Pre-school

PROFIT AND LOSS FOR YEAR ENDED 31[ST] AUGUST 2023

2023 2022
£ £
INCOME
Sessional and extra hours fees 27,127.68 19,830.53
Enrichment activities 1,488.00 -
Lunch club 4,188.33 2,199.48
Hot lunches 3,832.00 845.00
Snack fee 2,727.23 1,619.03
Cheshire East free funding entitlement 82,533.94 74,479.85
SEND funding 21,708.00 3,906.00
Early Years Premium 691.20 737.40
___ ___
144,296.38 103,617.29
Fundraising and donations 3,409.03 6,130.64
Milk 1,002.63 795.79
Sweatshirts 73.40 161.36
Interest 84.87 6.49
Books 11.25 -
__ ___
148,877.56 110,711.57
__ ___
EXPENDITURE
Wages 115,742.25 90,901.48
Pension contributions 5,599.88 3,224.95
Rent 12,135.00 10,841.30
Toys and equipment 170.84 280.99
Early Years Premium spend 951.97 570.63
Milk 1,002.63 580.25
Children’s snacks, hot lunches and consumables 5,289.79 2,561.41
Enrichment activities 96.07 -
Training and course fees 798.80 763.80
Registration fees 330.00 390.00
Insurance and EYA 781.38 710.94
Advertising 450.00 305.94
Postage and stationery 177.94 187.36
Telephone and broadband 568.71 615.83
Outdoor project 2,450.17 -
Repairs and renewals 1,039.77 865.97
Staff uniforms 45.13 -
Sweatshirts to resell 129.42 191.86
Fundraising - 10.00
Accountancy 293.60 286.62
DBS checks 156.00 239.10
Miscellaneous 709.69 310.03
__ ___
148,919.04 113,838.46
__ ___
(DEFICIT)/SURPLUS (41.48) (3,126.89)

Willaston Pre-school

BALANCE SHEET AT 31[ST] AUGUST 2023

BANK AND CASH
Current account
Savings accounts
Cash in hand
RESERVES
Restricted reserves
Redundancy reserve
Repairs and renewals reserve
Contingency reserve
Training reserve
Unrestricted reserves
Opening balance
Surplus/(Deficit)
Transfer (to)/from repairs and renewals reserve
Transfer (to)/from redundancy reserve		 £
12,659.73
(41.48)
(500)
(2,181.23)		 2023
£
20,967.09
15,119.13
25.11
_
36,111.33
22,174.31
750.00
1,500.00
1,750.00
_
26,174.31
9,937.02
__
36,111.33		 2022
£
21,095.52
15,034.26
23.03
__
36,152.81
19,993.08
250.00
1,500.00
1,750.00
_
23,493.08
14,866.62
(3,126.89)
500.00
420.00
_
36,152.81
NOTE When taking into account funded places actually relating to this year, the real NOTE When taking into account funded places actually relating to this year, the real
surplus is £4,973.20. We are very grateful to Willaston Parish Council for funding our
outdoor project which has greatly enhanced our provision all year round.
£
Deficit as above (41.48)
Funded places relating to y/e 31 Aug 2023 received in Aug 2022 20,032.50
Funded places relating to y/e 31 Aug 2024 received in Aug 2023 (15,278.59)
EYPP brought forward 282.33
EYPP carried forward (21.56)
__
Surplus 4,973.20

Accounts independently examined by N A Hooper, MAAT, 17 February 2024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

WILLASTON PRE-SCHOOL

On accounts for the year ended

31[st] August 2023 Charity no 1035488 (if any)

Set out on pages

2

2 (remember to include the page numbers of additional sheets)

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed .

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent In connection with my examination, no matter has come to my attention (other than that disclosed below *)

examiner's statement

  1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

  4. have not been met; or

  5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

  6. Please delete the words in the brackets if they do not apply.

Signed: Nicola Hooper

Date: 17[TH] FEBRUARY 2024

Name: NICOLA HOOPER

IER

1

Relevant professional FMAAT qualification(s) or body (if any):

Address: 21 CHERRY TREE CLOSE EXETER DEVON EX4 5AT

Section B Disclosure

Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.)

IER

2

Give here brief details of any items that the examiner wishes to disclose .

IER

3