## **Trustees' Annual Report for the period** Period start date Period end date 01 09 2018 31 08 2019 **From** **To** ## Section A Reference and administration details |**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|Willaston Pre-school| |---|---| ||| ||Formerly Willaston Playgroup| ||1035488| ||St John’s Methodist Church| ||Wybunbury Road| ||Willaston, Nantwich, Cheshire| ||**Postcode**
**CW5 7JF**| ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Di Morrison Chair Person
2 Lisa Gidman Treasurer From 16 March 2020
3 Josephine Barrow Secretary
Dominique Vice Chair
4
Helmoe-Larsen
5 Fiona Wainwright Until 27 January 2020
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
**Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**|**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Elected by parents of children at the Pre-school at Annual General Trustee selection methods Meeting - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: **Summary of the objects of the charity set out in its governing document** - a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, March **2012** **TAR** 2 means of ability; - b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; - c) instigating and adhering to and furthering the aims and objects of the Early Years Learning Alliance. Willaston Pre-school offers education and care for children below school age and over the age of 2 with: - A specially tailored curriculum leading to the early goals - Individual care and attention made possible by a high ratio of adults to children - The support of a personal key worker - Opportunities for the child and their family to be directly involved, in the activities of the group and their own child’s progress. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The Pre-school is registered with the local Children and Families Service which supports the aim of providing education and care of high quality throughout the Foundation Stage. It is open during term time on Monday to Friday offering full day care from 8.00am –3.25pm with the option of full or half days. All morning and afternoon sessions are planned to ensure that they provide the children with access to the seven areas of learning as defined by the Early Years Foundation Stage. The management and control of the Pre-school is the responsibility of the individual members of the Pre-school’s management committee. The Committee members are also the charity trustees of the Pre-school. New Committee members (trustees) are elected as needed at the Annual General Meeting; advice is sought from the Early Years Learning Alliance when needed to clarify the role of the trustees or for more general information. The trustees annually review the risks that the charity faces. To date these risks relate to the Covid-19 pandemic, employment of staff, and the provision of childcare; these risks are minimised by observing government guidance, robust policies and procedures and the provision of adequate insurance. The trustees have had regard to the guidance on public benefit issued by the Charity Commission and are working to ensure the pre-school continues to meet the aim of advancing education for the public benefit. We ensure that fees are set so as to enable the pre-school to just cover our costs. The trustees operate the pre-school in line with the Pre-school Learning Alliance Model Pre-school Constitution 2011 version. The trustees intend to continue to review the level of service provision and all policies and procedures will be reviewed and updated as necessary annually. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 ## Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** During this financial period the pre-school has been able to offer the opportunity of development and education for 41 children under statutory school age who live in the Willaston area. We have offered appropriate play, education and care facilities and encouraged parents to take responsibility and to become involved with the Pre-school. We have remained open to all children throughout the Covid-19 pandemic, where allowed to do so, taking all advised precautions in order to operate safely and protect our children and staff. The children performed a Nativity at Christmas 2019 which was very well received. Fundraising has continued in a low key way throughout the financial period, with . Instead of a Parents Evening this year, we issued reports to every parent so that they could understand the progress that their child has made. March **2012** **TAR** 4 ## **Section E Financial review** Sufficient reserves are retained in order to fund redundancies and similar **Brief statement of the** costs in the event of closure. Further, a training reserve and repairs **charity’s policy on reserves** reserve are maintained in order to smooth out infrequent but expensive costs. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## Section F Other optional information ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** Diana J Morrison **Full name(s)** Diana Morrison **Position (eg Secretary, Chair,** Chair **etc)** **Date** 11/06/2021 March **2012** **TAR** 5 ## **Willaston Pre-school** **FINANCIAL ACCOUNTS YEAR ENDED 31[ST] AUGUST 2020** ## **Willaston Pre-school** ## **PROFIT AND LOSS FOR YEAR ENDED 31[ST] AUGUST 2020** ||**2020**|**2019**| |---|---|---| ||**£**|**£**| |**INCOME**||| |Fees|11,617.00|19,875.05| |Lunch club|2,822.85|4,799.90| |Snack fee|986.42|1,163.77| |Cheshire East free funding entitlement|74,569.37|65,510.93| |Early Years Premium|302.10|874.50| ||________|________| ||90.297.74|92,224.15| |Fundraising and donations|1,637.67|4,368.34| |Milk|476.90|832.41| |Sweatshirts|63.49|38.50| |Interest|54.85|21.54| |Job retention scheme|3,476.08|-| ||________|________| ||96,006.73|97,484.94| ||_______|_______| |**EXPENDITURE**||| |Wages|75,769.36|72,862.62| |Pension contributions|2,849.54|1,983.83| |Rent|10,367.50|7,872.12| |Toys and equipment|729.55|702.01| |Early Years Premium spend|580.00|415.03| |Milk|582.54|833.30| |Children’s snacks and cleaning products|1,439.69|1,532.67| |First aid training costs|-|1,453.20| |Training and course fees|196.40|233.73| |Registration fees|195.00|90.00| |Insurance and EYA|592.98|515.63| |Advertising|105.00|100.00| |Postage and stationery|145.22|486.74| |Fundraising|-|43.20| |Telephone|402.08|426.89| |Repairs and renewals|1,484.61|380.41| |Staff uniforms|57.50|332.58| |Bookbags|-|75.00| |Sweatshirts to resell|95.00|85.50| |Accountancy|277.02|231.60| |DBS checks|287.20|405.00| |Miscellaneous|199.64|579.69| ||________|________| ||96,355.83|91,640.74| ||________|________| |**(DEFICIT)/SURPLUS**|**(349.10)**|**5,844.20**| ## **Willaston Pre-school** ## **BALANCE SHEET AT 31[ST] AUGUST 2020** |**BANK AND CASH**
Current account
Savings accounts
Cash in hand
**RESERVES**
**Restricted reserves**
Redundancy reserve
Repairs and renewals reserve
Contingency reserve
Training reserve
**Unrestricted reserves**
Opening balance
(Deficit)/Surplus
Transfer from/(to) redundancy reserve|**£**
13,165.88
(349.10)
(2,985.00)|**2020**
**£**
20,756.85
11,042.11
19.90
________
31,818.86
17,987.08
750.00
1,500.00
1,750.00
________
21,987.08
9,831.78
________
31,818.86|**2019**
**£**
21,177.96
10,987.26
2.74
________
32,167.96| |---|---|---|---| ||||15,002.08
750.00
1,500.00
1,750.00
________
19,002.08
8,926.57
5,844.20
(1,604.89)| ||||________
32,167.96| **NOTE When taking into account funded places actually relating to this year, the actual surplus is £** |Deficit as above
Funded places relating to y/e 31 Aug 2020 received in Aug 2019
Funded places relating to y/e 31 Aug 2021 received in Aug 2020
EYPP brought forward
EYPP carried forward
**Surplus**|**£**
(349.10)
15,003.11
(13,386.94)
459.47
(181.57)|**£**
(349.10)
15,003.11
(13,386.94)
459.47
(181.57)| |---|---|---| ||_______|_______
**1,544.97**| Accounts independently examined by N A Hooper, MAAT, 29 January 2021 **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** > **Report to the trustees/** Willaston Pre-school **members of** **On accounts for the year ended** 31[st] August 2020 **Charity no** 1035488 **(if any)** **Set out on pages** 2 2 (remember to include the page numbers of additional sheets) ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent** In connection with my examination, no matter has come to my attention **examiner's statement** (other than that disclosed below *) 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ ## **Signed:** Nicola Hooper **Date:** 29[th] January 2021 **Name:** NICOLA HOOPER **Relevant professional** MAAT **IER** 1 **qualification(s) or body (if any):** **Address:** 21 CHERRY TREE CLOSE EXETER DEVON EX4 5AT ## **Section B Disclosure** Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.) **IER** 2 **Give here brief details of any items that the examiner wishes to disclose** . **IER** 3