## **Trustees' Annual Report for the period** Period start date Period end date **From** 01 08 2019 **To** 31 July 2020 ## Section A Reference and administration details **Charity name Other names charity is known by** None **Registered charity number (if any)** 1035485 Osmotherley Preschool **Charity's principal address** 3 School Lane Osmotherley Northallerton **Postcode DL6 3BW** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Anthea Howlett|Chair||| ||LucySillars|Treasurer||| ||EmilyTones|Committee member||| ||Heather Rowe|Committee member|11/11/19 topresent|| ||LucyWatts|Committee member|16/11/19 topresent|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |None|| ||| ||| **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |**None**||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** Gill Hunton – Pre-School Manager ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted - (eg. trust, association, company) Trustee selection methods Appointed by members (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: None - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** We are an independent pre-school which also has charitable status and is run by parent volunteers who carry out the aims and objectives of the pre-school. All monies raised in whatever manner go back into to resourcing the group where all monies are directly spent on the children. **TAR** March **2012** 2 We aim to serve every child within the local community and beyond. We maintain strong links with all aspects of the community including the local primary school. We believe that children play a vital role within our communities. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Here at pre-school we believe that children learn best through play, we therefore have a great deal of free flow play in which the children are able to make independent choices about activities that they are interested in. We plan for children’s learning through their interests, assessing their well-being, involvement and schematic play. We take a holistic approach to both development and learning where all children are valued. We follow the Early Years Foundation Stage Guidance and provide a rich variety of resources both indoor and outdoor. We also provide regular opportunities for exploring the local environment for the children, a truly enriched learning experiencing. All our staff are well qualified, undertake training and update knowledge in line with Ofsted and other government requirements. In November 2017, the Preschool was awarded Outstanding status by Ofsted after inspection. Details of the report can be found on the Ofsted website. The pre-school has had 24 plus children on the roll through the year. Trustees have had regard to the guidance on public benefit as issued by the Charity Commission when undertaking the charities work during the year. ## **Additional details of objectives and activities (Optional information)** None You **may choose** to include further statements, where relevant, about: - policy on grant making. - policy programme related investment. - contribution made by volunteers. **TAR** March **2012** 3 ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** We continue to provide three full day (8am to 5.30pm) sessions during both term time and as holiday club provision. There are then two additional morning sessions offered during term time only. This provides a realistic option for working parents and has contributed greatly to the ongoing financial stability of the pre-school. Staff wage rates were increased in June 2019 and then again in April 2020 to continue to be comparable with other local settings. The Committee are committed to ensuring wages rates continue to rise annually. This is to both recognise the performance of the current staff and to enable future recruitment. The increases do have an impact on both operating cash flow and the redundancy provision and therefore the cash reserves need to be increased. This is to ensure we have sufficient in reserve to cover drops in head count as well as having the funds available for building repair and maintenance as it arises. The Pre-school was closed for a period through 2020 due to Covid-19. We placed all but one staff member on furlough from April through to July and claimed the proportion of costs which represented the loss in fee income during this period. NYCC continued to support preschool by continuing their Early Years provision payments. Our one staff member who did work through the period provided before and after school provision for the children of key workers attending the primary school next door. This was relocated to be provided on school premises. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The pre-school holds in reserve sufficient funds to cover statutory redundancy payments. This is reviewed periodically to ensure the reserve continues to increase in line with wage rises. In addition, a capital reserve is held for any future building costs. (The preschool being responsible for all maintenance of the building under the terms of the lease with NYCC). If we are unable to pay for repair works as they arise, we would be forced to close the preschool. The current areas which are likely to require repair or replacement are the boiler and the chimney stack. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: None - the charity’s principal sources of funds (including any fundraising). - how expenditure has supported the key objectives of the charity. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** None ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|A Howlett|L Sillars| |---|---|---| ||Anthea Howlett|Lucy Sillars| ||Chair|Treasurer| ||14 May 2021|| ||14 May 2021|| **TAR** March **2012** 5 Independent examiner's report on the accounts Is Section A-. Independent Examinerfs Report .- . Report to the trusteesl members of Osmotherley Pre-school On accounts for the year ended 31 July 2020 Chaiity no (if any) 1035485 Set out on pages 1,2+3. Respective The charitys trustees are responsk)le for the preparation of the accounts. The responsibilities of charity's trustees consbder that an audit is not required for this year under section trustees and 144 of the Charities Act 2011 (the Charlties Act) and that an independent examiner examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act. to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act. and to state whether particular matters have come to my attention. Basis of My examination was carried out in accordance with general Directions given by independent the Charity Commission. An examination includes a review of the accounting examinefs records kept by the charity and a comparison of the accounts presented with statement those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanatK)ns from the trustees concetning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limtted to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention (other examiner's than that disclosed below ') statement 1. which gNes me reasonable cause to believe that in, any material respect, the requirements= to keep accounting records in accordan￿ with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met: or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets rf they do not apply. Signed: Date: 2031 Name: Relevant professional qualification(s) or body (rf any): IER March 2012 Address: Section B Disclosure Only complete rf the examiner needs to highlight material problems. IER March 2012 Give here brief details of any items that the examiner wishes to disclose. IER March 2012 Osmotherley Pre School. Registerd Charity 1035485 01 August 19 to 31 July 20 Balance Sheet For the Year Ended 31 st July 2020 Report as at 31.07.20 2019120 2018119 Pre School Fund as at 31.07.19 43.008.84 8.68025 272.54 37.448.68 5.364.01 196.15 Pre School Fund as at 31.07.20 51.961.63 43.008.84 Current Account at less unpresented cheques 31.07.20 24138.17 15,457.92 24.138.17 15.457.92 Deposit Account BF Net movements Interest added DePo￿t Account CF 27.550.92 27.354.77 272.54 196.15 27.823.46 27,550.92 Add unbanked income 51,961.63 43,008.84 Deposit account provisions Roof furKI Boiler fund Redundancy Total £7.500.00 £3.500.00 £17,000.00 £28,000.00 Osmotherley Pre School. Registerd Charity 1035485 01 AugJst 19 to 31 July 20 BANK RECONCIUATION Report as at 31.07.20 Balance on Statement dated £24,138.17 Balance at start of year £15,457.92 0110812019 Income (Ind knm Deposit Account) less unbanked items £67,605.46 £0.00 £67,605.46 £83.063.38 Expenditure (Incl to Deposit Account) less unpresented cheques £58,925.21 £0.00 £0.00 £58,925.21 Current balance £24,138.17 check zero £0.00 ,,1*12021 Osmotherley Pre School. Registerd Charity 1035485 01 August 19 to 31 JL,ty 20 Recei ts and Pa ents Account For the Year Ended 31.07.15 Report as at 31.07.20 Recei 2019r20 2018119 Fees NYCC Funding Payments Grants Fundraising Miscellaneous Bank Interest 20,534.17 42.846.00 2,992.29 333.00 28,075.03 36,832.00 170.00 Total Receipts 67,605.46 65,077.03 Pa Wages Premises Costs General Running Costs Books and Materials Fundraising costs Miscellaneous 50.296.46 3,752.29 3.591.71 58.77 50,673.27 4,442.87 3.285.60 964.99 1,225.98 58,925.21 346.29 59,713.02 Total Payrnents Net Transfers between Deposit Accounts (Deficit)IExcess of Receipts over PayNEnts 8,680.25 5,364.01 Other Re￿Ipts & Payments From Deposit Account From LP Account To Deposit Account To LP Account Net Transfers to DeposiVLP Accounls Independent examiner's report on the accounts Is Section A-. Independent Examinerfs Report .- . Report to the trusteesl members of Osmotherley Pre-school On accounts for the year ended 31 July 2020 Chaiity no (if any) 1035485 Set out on pages 1,2+3. Respective The charitys trustees are responsk)le for the preparation of the accounts. The responsibilities of charity's trustees consbder that an audit is not required for this year under section trustees and 144 of the Charities Act 2011 (the Charlties Act) and that an independent examiner examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act. to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act. and to state whether particular matters have come to my attention. Basis of My examination was carried out in accordance with general Directions given by independent the Charity Commission. An examination includes a review of the accounting examinefs records kept by the charity and a comparison of the accounts presented with statement those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanatK)ns from the trustees concetning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limtted to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention (other examiner's than that disclosed below ') statement 1. which gNes me reasonable cause to believe that in, any material respect, the requirements= to keep accounting records in accordan￿ with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met: or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets rf they do not apply. Signed: Date: 2031 Name: Relevant professional qualification(s) or body (rf any): IER March 2012 Address: Section B Disclosure Only complete rf the examiner needs to highlight material problems. IER March 2012 Give here brief details of any items that the examiner wishes to disclose. IER March 2012 Osmotherley Pre School. Registerd Charity 1035485 01 August 19 to 31 July 20 Balance Sheet For the Year Ended 31 st July 2020 Report as at 31.07.20 2019120 2018119 Pre School Fund as at 31.07.19 43.008.84 8.68025 272.54 37.448.68 5.364.01 196.15 Pre School Fund as at 31.07.20 51.961.63 43.008.84 Current Account at less unpresented cheques 31.07.20 24138.17 15,457.92 24.138.17 15.457.92 Deposit Account BF Net movements Interest added DePo￿t Account CF 27.550.92 27.354.77 272.54 196.15 27.823.46 27,550.92 Add unbanked income 51,961.63 43,008.84 Deposit account provisions Roof furKI Boiler fund Redundancy Total £7.500.00 £3.500.00 £17,000.00 £28,000.00 Osmotherley Pre School. Registerd Charity 1035485 01 AugJst 19 to 31 July 20 BANK RECONCIUATION Report as at 31.07.20 Balance on Statement dated £24,138.17 Balance at start of year £15,457.92 0110812019 Income (Ind knm Deposit Account) less unbanked items £67,605.46 £0.00 £67,605.46 £83.063.38 Expenditure (Incl to Deposit Account) less unpresented cheques £58,925.21 £0.00 £0.00 £58,925.21 Current balance £24,138.17 check zero £0.00 ,,1*12021 Osmotherley Pre School. Registerd Charity 1035485 01 August 19 to 31 JL,ty 20 Recei ts and Pa ents Account For the Year Ended 31.07.15 Report as at 31.07.20 Recei 2019r20 2018119 Fees NYCC Funding Payments Grants Fundraising Miscellaneous Bank Interest 20,534.17 42.846.00 2,992.29 333.00 28,075.03 36,832.00 170.00 Total Receipts 67,605.46 65,077.03 Pa Wages Premises Costs General Running Costs Books and Materials Fundraising costs Miscellaneous 50.296.46 3,752.29 3.591.71 58.77 50,673.27 4,442.87 3.285.60 964.99 1,225.98 58,925.21 346.29 59,713.02 Total Payrnents Net Transfers between Deposit Accounts (Deficit)IExcess of Receipts over PayNEnts 8,680.25 5,364.01 Other Re￿Ipts & Payments From Deposit Account From LP Account To Deposit Account To LP Account Net Transfers to DeposiVLP Accounls