|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**| |---|---|---|---|---|---|---|---| |**From**|Period start date|||**To**|Period end date||| ||01|04|2023||01|04|2024| Section A Reference and administration details **Charity name** Fylingdales Playgroup **Other names charity is known by** Flyingdales Preschool ## **Registered charity number (if any)** ~~7~~ 1035459 **Charity's principal address** Fylingdales Preschool Fylingdales Preschool St Stephens Church Rooms, Thorpe Lane, Robin Hoods Bay, **Postcode** YO22 4RN ## **Names of the charity trustees who manage the charity** |**Trustee name**
~~ee~~|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---| |Dena Bagi
~~ee~~|||| |Korin Hutton
~~ee~~
~~a~~
~~ee~~|~~ee~~|~~ee~~|| |Megan Louise
Tindall
~~a~~
~~ee~~|~~ee~~|~~ee~~|| |Laura Gale
~~ee~~|~~ee~~|~~ee~~|| |Rebecca Brennan
~~ee~~
~~a~~
~~ee~~|~~ee~~
|~~ee~~
|| |Rev Jo Parker
~~ee~~||01.01.2025
|| |Alicia Hogarth
~~eea~~|~~a~~|~~a~~|~~a~~| |Rebecca Oliver
~~a~~|~~a~~|~~a~~|~~a~~| |Leila Bagi
~~a~~
~~ee~~|~~a~~
~~a~~
|~~a~~
|~~a~~
| |~~ee~~|~~a~~
||| |~~eea~~|~~a~~
~~a~~|~~a~~|~~a~~| |~~a~~|~~a~~|~~a~~|~~a~~| ~~ee~~ **Section B Structure, governance and management TAR** 1 March **2012** March **2012** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated How the charity is constituted (eg. trust, association, company) Elected by committee Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include Admissions Policy additional information, where Anti-bullying Policy relevant, about:  policies and procedures adopted Art Policy for the induction and training of Assessment Policy trustees;  the charity’s organisational Behaviour Policy structure and any wider network British Values Policy with which the charity works; Charges and Remissions Policy  relationship with any related parties; Child Protection Policy  trustees’ consideration of major Collective Worship Policy risks and the system and procedures to manage them. Complaints Policy Confidentiality and Access to Records Developing Performance Policy Design and Technology Policy Disciplinary Policy Procedure Diversity Policy Drugs Policy Early Years Policy English Policy Equal Opportunities Policy E-Safety Information for Parents Extreme Weather and Unexpected Closure Financial Management Policy Food and Drink Policy Geography Policy Governor Visits to the School Policy Health & Safety Policy Healthy Eating Policy March **2012** **TAR** 2 History Policy Homework Policy ICT Policy Inclusion Policy Induction of NQTs Policy Information and Access Policy Marking Policy Maternity Policy Mathematics Policy Music Policy Nappy Changing Off Site Activities Policy Online Safety Pay Policy Parental Involvement PE Policy Performance Management Positive Behaviour PSHE Policy Publication Scheme RE Policy Resolving Issues at Work Policy Restrictive Physical Intervention (RPI) Safeguarding Policy SEN Policy Sex and Relationship Education (SRE) Science Policy Tapestry Policy Teaching and Learning Policy Website Accessibility Policy Website Privacy Policy ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** TO ENHANCE THE DEVELOPMENT AND EDUCATION OF CHILDREN UNDER STATUTORY SCHOOL AGE March **2012** **TAR** 3 We are a small early years setting, ran by its community. We support families with a daily provision for 0 to 5 year-olds in a rural setting. We currently have 22 children on register. Fylingdales Preschool is embedded into our community. Local charities and businesses in our bustling seaside village provide key opportunities for our setting to programme learning opportunities - providing a unique provision. Our parent-committee, alongside a long standing and highly qualified set of early years practitioners, run our setting. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** We are proudly free-at-the-point-of-access for our economically diverse families, offering places with no hidden fees. Our charity status means that all our profit goes back into our setting, keeping the focus on providing high quality and enriching learning for our small collection of local children. We have a generous and diverse outdoor play space and provide outdoor learning opportunities on the beach and local trails. Making the most of our beautiful rural setting, to access its learning and wellbeing potential is a key goal Section D Achievements and performance |**Summary of the main**
**achievements of the charity**
**during the year**|Chairs comments on the year 2024
2024 was the most challenging year in our settings history. A cost of living crisis
hit the setting hard, as a time when finances were still tight after Covid 19. The
pressures this bought proved too much for our long standing Manager, who left
to secure a post in a private childcare setting. The cost implications of this, on
top of a very challenging 6 months that processed it - left the setting financially
unstable.
Our committee rallied like never before, to stop the setting from closing. The
impact of losing our setting for our rural community was too much to bear - and
we all worked tirelessly to save it.
The committee voted to spend our remaining reserves - to hire in a new manager
and full time practitioner, to cover a staff member on Maternity and the exiting
manager. Keeping our staff team consistent is a key strength of our setting, so
this was prioritised.
After the new staff were settled, a full financial review was completed - and
fundraising done - to start the slow process of building back our reserves.
The energy of the new staff in place, alongside the committee's commitment
proved invaluable for the setting, as its not only survived the year - but things are
looking very bright indeed!|| |---|---|---| March **2012** **TAR** 4 Section D Achievements and performance |The setting has been transformed, with fundraising and staff/committee 'clean up'| |---| |days - providing much needed physical improvements to the space. These| |include a full renovation of the outdoor space, and the addition of new sensory| |areas in both areas of the setting, for example.| |New financial systems have been put in place - to closely monitor the settings| |finances. For example, a new budget tracer has been created for staff, to manage| |day to day spending - ensuring the setting continues to thrive.| |The committee has also developed new relationships with community| |organisations, which can help us access more charitable funds - to help us grow| |in the future. The setting currently has more money in reserves than it has for 2| |years as a result of these efforts!| |The staff team is happy and thriving, and the committee is still energetic. What a| |year its been!| |New government funding for children has seen a further upturn in our settings| |numbers of children on role, which is shaping up stay stable/grow s we are.| |Our committee regularly discusses other challenges that we face and solutions| |we need to put in place to overcome these. We have continued to develop our| |branding and social media presence, with our new practitioner Korin Hutton| |taking the lead and completing training.| |I would like to say a huge thank you to all committee members and staff for their| |commitment to the setting and for their hard work over the last year, particularly| |Korin Hutton and Becca Oliver - who have had a phenomenal first years in post.| |To the committee members who volunteer your spare time, thank you. And to| |staff members who work continuously and effortlessly to ensure the children are| |nurtured, inspired and incredibly well cared for, thank you.| |One committee members will be stepping down, so we say a very sad farewell to| |them. We welcome Reverand Jo Parker to our small but impactful committee| |this year.| |Thank you.| |Dr Dena Bagi - Chair to Fylingdales Playgroup Committee| |Note:| |As well as the yearly finances that are uploaded onto the Charity Commission| |site - which reflect a very challenging period within the year - we have pasted a| |recent monthly financial record below, for info. This demonstrates the recovery| |we have made!| |FYLINGDALES PRE-| |SCHOOL| |FINANCIAL SUMMARY| |Jan-25| |**CHEQUE ACCOUNT OPENING**| |**BALANCE**
**£5,727.40**| |**SAVINGS ACCOUNT OPENING**| |**BALANCE**
**£3,006.56**| March **2012** **TAR** 5 Section D Achievements and performance |**CASH TIN OPENING BALANCE 01-**
**JANUARY**
**INCOME**
NYCC Fee Funding
NYCC Other Funding
Fees
Donation
Fundraising
Refund
Transfer
**Total Income**
**EXPENDITURE**
Wages/PAYE
Pensions
Staff Costs
Transfer
Insurance
Food/Groceries
Rent
Gas/Electricity
Training
Admin/Stationery
Mobile Phone
Toys/Books & Equipment
Fundraising/donation expenditure|**£26.94**
8070.00
2652.14
1278.50
6.00| |---|---| ||**£12,006.6**
**4**
6835.17
266.88
17.18
1500.00
382.69
286.19
72.00
52.39
22.03| March **2012** **TAR** 6 Section D Achievements and performance |||Water
Health & Safety
Repairs/Maintenance
Fund raising
Registrations/Subscriptions
Internet
Bank Charges
Cleaning
Accountants fees
**Total Expenditure**
**Profit/Loss Sept**
**CHEQUE ACCOUNT CLOSING BALANCE AT 31**
**JANUARY**
**SAVINGS ACCOUNT CLOSING BALANCE 31**
**JANUARY**
**CASH TIN CLOSING BALANCE 31**
**JANUARY**|5.00
9.72
239.58
**£9,688.83**
**£2,317.81**
**£8,045.21**
**£4,508.83**
**£26.94**| |---|---|---|---| ||||| |**Section E Financial review**|||| |**Brief statement of the charity’s**
**policy on reserves**
**Details of any funds materially in**
**deficit**|||| ||We, Fylingdales Preschool, aim to have funds in place to satisfy this policy by
September 2025. We already have 70% of this target n place (as of Feb 2025)
We aim to re build an adequate reserves within the next financial year, to ensure
the charity can achieve the three following scenarios:
1.
A staff restructure/staffing alterations
2.
Adequate maintenance of our building
3.
Dissolution
The policy allocates money fromunrestricted
fund balances, which are not
invested in fixed assets, to several designated funds.||| ||None||| March **2012** **TAR** 7 **Section F Other optional information** Year end accounts March **2012** **TAR** 8 FYLINGDALES PLAYGROUP Accounts fixth• yw end•d 31st Juty 2024 Exp•ndltur• 89.88191 NYCC.fv4 7.288 14 36.072MI 18.535.84 5.36D.IK 12.162.17 M*em¢y Pdy R*aifr Ryirs & Ren¥￿Tr9 24CO 338 571 (6 S?1 74695 116.X 1.47798 357 NS&I EwlF¥Wli. toys & gw*s s*ti(wy S C*ani Insur¥rte 32740 2.514 70 Totsl &per￿t￿Tr 79.11342 72.169 6.913.74 FundstroWtffyi¥*d t5tAuw >)23 7.730.15 P￿d3(￿rned Icrnrd 31s1J￿20Z4 78641 Repre¢ent¢d by¢ash at bank 31siJ*2924". Culrenl sBank Inst•rt Pety coth No (￿￿203 h*>. 27352568 279.17 .10 n6.41 A5qulih Lh￿•* 7 WgSt8ank ScaFtrAXOU Nwth YL¥kshire Y0124DX TAR March 2012 **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** DENA BAGI **Full name(s)** DENA BAGI **Position (eg Secretary, Chair, etc)** CHAIR **Date** 18.02.2025 March **2012** **TAR** 10