CHARITY COMMISSION FOR ENGLAND ANO WALES Trustees, Annual Report for the period From September 2023 Period start date To August 2024 Period end date Charity name: Box Pre School Playgroup Charity registration number: 199410 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in ils governing document Para 1.17 Box Pre School Playgroup was established over 50 years ago and is registered with OFSTED to provide affordable pre-school childcare and education to local residents and to ensure that the costs for these sessions are covered through fees and grants, with fund raising used to fund additionallexce tional items re uired. The pr&school is open every week day Monday to Friday 8.30am to 3pm {term tj'me only) and is OFSTED registered for 24 children per session. The preschool offers a homely, calm environment with structured play and speafic sessions for PE, musiL and drama as well as preparing children for the transition to school. The preschool was rated outstanding at tts last OFSTED ins ction October 2022 The trustees govem the pre-school in accordan￿ with guidance on public beiiefit ensuring that local residents can aC￿sS affordable childcare and education. Where demand for the pre-school is high a waiting list is in o eration. Summary ofthe main activities in relation to those purposes for the public benefit, in particular, the activities, projects or SeNi￿S identified in the accounts. Para 1.17aTh 1.19 Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 Additional infomiation (optional) You ma choose to include further statements where relevant about". SORP referenc£ Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment committ￿ members are volunteers and hold posib'ons such as Chair, Treasurer and Secretary. All committee members attend termly committee meetings and help with fundraising activities. The secretary prepares minutes and the treasurer oversees payments made by the book keeper. Parent vOlunt￿r to help at fvndraising activities. There are no other volUnt￿rS Contribution made by volunteers Para 1_38 Other Achievements and Perfomiance SORP referen The presthool has continued to support families with early years childcare and education. Our school preparation session (Little Acorns) is very popular and highly regarded and the local schools appreciate how well our children are prepared for school. We are an inclusive setting and support chiklren with additional needs. We re￿iVed very positive feedback from our annual questionnaire to parents. Summary ofthe main achievements of the charity, identifying the differen￿ the charity's work has made to the circuMstan￿S of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Additional infomiation (optional) You ma choose to include further statements where relevant about.. Achievements against objectives ￿t PaTa 1.41 Our resetves were running low due to making some losses in previous financial years so we wanted to at least break even and rai* enough money to replace the wet our floor in the outside area Perfomance of fijndraising activities against objectives set We wanted to raise enough money to repla￿ the wet pour floor covering in the outside space. This project was costed at £4161. We managed to raise £4138 from ndraising and donations. The work was carried out in October 2024 We have not made any investments. Para 1_41 Investment performan ainst ob ectives Para 1.41 Other Financial Review Review of the charity's financial position at the end of the eriod Statement explaining the policy for holding resep4es stating why they are held Para 1.21 Total revenue was £110360 and total expenses was £97246 giving a profit of £13114. We have a reSe￿e policy with a minimum reserve of £30000. Our policy sets out the circumStan￿S under which we will use ex￿$$ monies above the reserve. We have had loS￿S for several years and if we had not had a reserve we would have closed down. The reasons for the resepde are: We need to cover our redundancy liability in the event that we need to make staff redundant. Many early years settings are closing due to challenging circumstances. Currently our redundancy liability is nearly 20 k as we have two senior members of staff who have long seplice with the playgroup. The early years sector faces significant challenges regarding funding rates not keep pa(£ with the minimum wage and we n￿d a resetve for when we have low birth rate years to cover los*s. We need to cover expenses such as repairs to the building that we rent and we n*d to ensure that there is money to do this. The boiler needs replacing and under OLJr rental agreement we need to pay for this. We may need to spend money recruiting and training staff due to the recruiknent and staffin roblems in the earl ears sector. Bank balance plus petty cash as at 31 ust 2024 was £41082.29 Not applicable Para 1.22 Amount of reserves held Para 122 st Reasons for holding zero reserves Details of fund materially in deficit Explanation of any Un￿rtaIntieS about the charity continuing as a going concern Para 1.22 Para 124 Not applicable Para 1.23 Not applicable. Additional infonnation (optional) You ma choose to include further statements where relevant about". Fees paid by parents for sessions, early years free entitlement grant, grants and fundraising. The charity's principal sour￿$ of funds (including any fundraising) Para 1.47 Not applicable Investment policy and ob-ectives includin an Para 1.46 social investment policy adopted A description of the principal risks facing the charity Para 1.46 Low birth rate can affect numbers Reduction in funding rates by the government Increase in the national minimum wage not keeping pa￿ with funding rates Staffin crisis Other Structure, Governance and Management Description of charity's trusts= Type of goveming document Constittjtion adopted 25° November 1991 Para 125 Trust deed How is the charity constituted? Irjrated assowlclt5(IiTr. Ciol! Trust￿ selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1_25 Pre School Leaming Allian￿ Constitution (membership number 263690) Para 125 Volunteer initially at ￿ndraising events and then elected at AGM or mid-term as allowed by constitution by current and outgoing cornm1tt￿. Existing members re- elected by outgoing members. Additional information (optional) You ma choose to include further statements where relevant about: All trustees read the policies and procedures especially statutory policies as required by the Early years Foundation Stage Statutory Framework Policies are reviewed by the supervisor and committee and re adopted at the AGM Trustees re￿1ve training regarding their role and in relation to safeguarding. All trustees must be DBS checked and apply to OFSTED who carry out further suitability checks. Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider ne￿Ork with which the charity works Para 1.51 Relationship wth any related parties Para 1.51 Other Reference and Administrative details Chari name Other name the chari uses Re istered chari number Box Pre School Pla rou 1035359 Charity's principal address Jubilee Hall Market Pla Box Wiltshire SN13 8NZ Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Additional inforniation (optional) Names and addresses of advise￿ (Optional infomiation) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional inforniation) Exemptions from disclosure Reason for non-disclosure of ke rsonnel details Other o tional information Names of the charity trustses who manage the charity Dates acted if not for whole Office (rf any} ear Name of person (or body) entitled toa oint trustee rfan Trustee narne Emma Baylis Amy Stennett Hannah Tape Sally Weymouth Lorna Stone Katherine Watton Chair Treasurer 1919123 Secretary 1919r23 Marilyn Tye Caroline Hazell Best 1919r23 1919123 Chloe Pinheiro Yvonne Jenkinson 1919r23 10 OFSTED representative 12 13 14 15 16 17 18 19 20 Co orate trustees - names of the directors at the date the re Director name ortwasa roved Name of trustees holding title to propety belonging to the charity Dates acted if not for whole Trustee name ear Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) CaPthr6t+*i 11 h)LI 2oL 177FE Dats ## **Accounts 2023-2024 Profit and Loss Account** |**Gross Revenue**
Grant
Billed
Other
**Fundraising**
Events
Donations
Other
**Total Revenue**
**Expenses**
Salaries
PAYE and NI
Training
Uniforms
Other People Costs
Activities - Sport, Circus etc
Books & toys
Stationary and Art Supplies
Computer and Photocopier
Trips and Events
Snacks
Rent
Plumbing, Decorating, Repairs and Renewals
fundraising expenses
Cleaner & Bins
Accountancy
Insurance
Ofsted Reg
Advertising
Donations
Other
Petty Cash (consumables & admin)
**Total Expenses**
**Profit/(Loss)**
**Balance sheet**
Bank Balance
Petty Cash
Debtors
Creditors and Accruals
Profit and loss reserve|**Actual**
**Actual**
**Actual**
**AUTUMN**
**Term**
**SPRING**
**Term**
**SUMMER**
**Term**
22,287
24,953
32,228
79,468
61,192
18,276
9,096
8,443
5,966
23,505
18,813
4,692
450
-
2,800
3,250
4,170
(920)
**31,833**
**33,396**
**40,994**
**106,222**
**84,175**
**22,047**
137
130
1,510
1,777
576
1,201
555
1,015
152
1,722
1,749
(27)
596
43
-
639
639
**1,288**
**1,188**
**1,662**
**4,138**
**2,325**
**1,813**
**33,120**
**34,583**
**42,656**
**110,360**
**86,500**
**23,860**
24,050
18,310
30,711
73,072
66,209
6,863
1,910
1,289
2,425
5,624
8,302
(2,678)
103
166
137
406
1,365
(959)
61
-
-
61
494
(433)
78
13
144
236
571
(335)
414
510
224
1,148
1,828
(680)
113
183
244
540
459
81
154
84
200
438
586
(148)
470
142
614
1,226
1,540
(314)
227
250
716
1,192
1,393
(201)
456
326
435
1,217
1,167
50
1,220
915
1,945
4,080
3,660
420
14
178
-
192
780
(588)
125
-
-
125
2,167
1,003
172
3,341
2,342
999
1,152
708
1,722
3,582
3,789
(207)
-
-
-
-
1,634
(1,634)
50
-
50
13
37
-
-
80
80
492
(412)
-
-
-
-
-
58
99
220
377
1,153
(776)
-
133
128
261
92
169
**32,821**
**24,309**
**40,117**
**97,246**
**97,869**
**(623)**
**300**
**10,275**
**2,540**
**13,114**
**(11,369)**
**24,483**
26,091.94
25,697.79
35,995.90
40,750.11
1,876.29
2,570.19
2,546.78
332.18
-
-
-
-
-
-
-
-
(27,968.23)
(28,267.98)
(38,542.68)
(41,082.29)
**-**
**-**
**-**
**-**
**Opening**
**Balance**
**Total**
**Total**
**Variance**|**Actual**
**Actual**
**Actual**
**AUTUMN**
**Term**
**SPRING**
**Term**
**SUMMER**
**Term**
22,287
24,953
32,228
79,468
61,192
18,276
9,096
8,443
5,966
23,505
18,813
4,692
450
-
2,800
3,250
4,170
(920)
**Total**
**Total**
**Variance**| |---|---|---| |||**31,833**
**33,396**
**40,994**
**106,222**
**84,175**
**22,047**
137
130
1,510
1,777
576
1,201
555
1,015
152
1,722
1,749
(27)
596
43
-
639
639| |||**1,288**
**1,188**
**1,662**
**4,138**
**2,325**
**1,813**| |||**33,120**
**34,583**
**42,656**
**110,360**
**86,500**
**23,860**| |||24,050
18,310
30,711
73,072
66,209
6,863
1,910
1,289
2,425
5,624
8,302
(2,678)
103
166
137
406
1,365
(959)
61
-
-
61
494
(433)
78
13
144
236
571
(335)
414
510
224
1,148
1,828
(680)
113
183
244
540
459
81
154
84
200
438
586
(148)
470
142
614
1,226
1,540
(314)
227
250
716
1,192
1,393
(201)
456
326
435
1,217
1,167
50
1,220
915
1,945
4,080
3,660
420
14
178
-
192
780
(588)
125
-
-
125
2,167
1,003
172
3,341
2,342
999
1,152
708
1,722
3,582
3,789
(207)
-
-
-
-
1,634
(1,634)
50
-
50
13
37
-
-
80
80
492
(412)
-
-
-
-
-
58
99
220
377
1,153
(776)
-
133
128
261
92
169| |||**32,821**
**24,309**
**40,117**
**97,246**
**97,869**
**(623)**| |||**300**
**10,275**
**2,540**
**13,114**
**(11,369)**
**24,483**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A £tr."'- Independent Examinerfs Report Report to the trustees Box Pre School Playgroup On accounts for the year ended 31 August 2024 Charity no (if any) 1035359 Set out on pages r+n I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 August 2024. As the charity's trustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 (°the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in Garying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Responsibilities and basis of report Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (otlwth di￿10￿.) which gives me cause to believe that in, any material respect. the accounting records were not kept in accordance with section 130 of the Charities Act" or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Plea elete the words in the brackets if they do not apply. 28 April 2025 Signed: Date: Name: nne Gregory Relevant professional qualification(s) or body (if any): FCA (ICAEIV) Membership number 8311249 Address: Orchard Lea Devizes Road Box, Wiltshire SN13 8EF IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charty accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. None IER Oct 2018 Accounts 2023-2024 Profrt and Loss Account Opening Balance Aclual Actual A¢￿al AUTUMN SPPJNG SUMMER Temi Temi Temi Total Gr095 Revenue Grant BIll￿j Other 22.287 24.953 8.443 32.228 23,505 3,2XI 106,222 450 31.833 33.396 Fundraising E￿nts L510 152 Ek)nations Other 555 596 L015 43 1.188 1,722 639 4.138 1.662 Tolal Revenue 33,120 42.656 110.360 Expenses Salaries PAYEand Nl Training Uniforms Other People Costs Activities- Sport. Circus etc Books & toys Stationary and Art Supplies Computerand Photocopier Trips and Events Snacks Rent Plumbin& Decoratin& Repair5 and Renewals fundraising expenses Cleaner & Bins Accountancy Insuran Ofsted Reg Advertising Donations Other 24,0 L910 103 61 1&310 30,711 1425 137 73,of2 5,624 166 61 236 1.148 144 224 244 414 510 21X) 614 716 435 1,945 438 1.226 1.192 L217 470 227 456 L220 14 142 250 326 915 178 192 2,167 L152 172 L722 3,341 220 128 40.117 377 261 97,246 Petty Cash (consumables &adminl Total Expen*s 133 24309 31821 ProfiV(Lo*) 10,275 13,114 Balance sheet Bank Balance Petty Cash Debtor5 credito￿ and Accwals Profit loss reseThe 26.091.94 25.697.79 35,995.90 40.750.11 1.876.29 1570.19 2.546.78 332.18 {27.￿.23) (28.267.98) {38,542.681 (41.082.29) IER Oct 2018