## **Chairperson’s report**
## Current Committee members:
Co-chairs: Wendy Ross/ Karena Corkill Secretary: Natalie Cooper Treasurer: Louise Parker Health and Safety: Ruth Measures Safeguarding: Aimee Nightingale Advertising: Vacant Other members: Michelle Groom
Administrator: Christine Ambrose
## **Report**
Please note that this annual review runs alongside our financial year which is from September 2020 to September 2021. There may be some reference to beyond September 2021 but this review is predominantly reflecting the last academic year.
The earlier part of last year continued to see restrictions due to COVID, with reduced staffing and sessions offered. Two staff did an admirable job by offering as many sessions as possible and once again, we thank parents for their understanding and cooperation during this difficult time. All staff were back at Playgroup for March 2021 and after initial understandable anxieties, the summer term ran smoothly. The increased cleaning measures and strict following of NHS COVID guidance ensured that we were running as safely as was possible. Thank you to all our colleagues for your increased workload during these times.
I think that as an Early Years setting we should all be very proud of the way that we have managed this pandemic, thus far. We have seen and heard of a number of Early Years settings locally, who have not been able to continue for various reasons and have subsequently closed. We have worked together, cared, reflected, adapted and shown compassion when needed. Well done everyone.
During this time, we were fortunate to be able to recruit a replacement to take over the administration for Tansor. Christine Ambrose joined us in March 2021 and is proving to be an invaluable member of our team.
She was previously a Nursery Manager and therefore joins us with a wealth of Early Years’ experience.
During the lockdown period we became increasingly conscious of our vulnerability to staff being required to isolate and therefore took the decision to employ another member of staff. This recruitment was made also to support a child with additional needs. Our new staff member was employed in March 2021 and remained with playgroup until the end of her fixed term contract in October 2021.
Recognising that there was still a child with additional needs and there are always children who require additional support within a setting, we employed a replacement who will be joining Tansor very soon.
These strategic moves ensure that we are now in a much stronger position regarding regular and cover staff.
## **Progress since last year**
Our successes have been;
- Purchased new furniture which is colourful and more age appropriate.
- New outside covered area to allow for sheltered outside play during all weathers.
- Sustained healthy intake of numbers coming into playgroup, despite initial concerns over a large number of leavers.
- Recruitment of new staff to ensure children with additional needs are supported along with ensuring adequate cover should there be a need.
- Ongoing management of safe operating procedures during the pandemic.
- Extremely positive feedback from our recent ‘Leavers’ questionnaire’. 8/10 families responded to the questionnaire.
- Positive feedback regarding use of Tapestry to post recordings of events during the pandemic where parents would normally be invited into Playgroup.
- Extremely positive feedback from parents regarding the handling/communication/organisation of Playgroup during the Coronavirus pandemic.
- Last year parents were not invited in sadly, but this year we are hoping to do more. Last year’s parents attended a leavers presentation outside. Christmas singing and action songs were
posted on tapestry and they seemed to be well received by all. Parents knew entering playgroup wouldn’t be allowed. No Nursery setting, or school at this time let children/parents/staff gather together inside. Parent consultations happened outside over the wall, and we talked on the phone to a couple of parents. We still maintained a good relationship with all our families. This is something we pride ourselves on.
- In our recent leavers questionnaire, all of the parents that responded believed we prepared their child well for starting school, and that their children built up strong bonds with the staff at Tansor.
## **Safeguarding**
We are required to report that there have been no Safeguarding issues to report during this period.
## **Registration update**
Children on role:-
Autumn 2020 - 26 children, 19 x 3/4 yr olds & 7 x 2 yr olds
Spring 2021 - 24 children, 18 x 3.4 yr olds & 6 x 2 yr olds
Summer 2021 - 30 children, 18 x 3/4 yr olds & 6 x 2 yr olds
Autumn 2021 - 20 children, 10 x 3/4 yr olds & 10 2 yr olds
There are 3 registration forms for Jan 2022 starters and 3 more possibilities.
At this time of the year to say we have 10 for Sep 2022 is good. In fact 20 on the books ‘now’ is good! (that’s not to say all 20 attend each day). On a busy morning we have 15 children. Afternoons are quieter as the young ones go home for a sleep. Afternoons tend to get busier later in the year. On a busy afternoon we have 10. The woodland session is always quiet until Easter as by then some of our 2 year olds have turned 3 and are able to attend. Unfortunately, until then… this session runs at a loss as we still hire the hall on this day.
## **In summary**
The committee is always keen to hear parents’ thoughts, there is no need to wait for a questionnaire. We have an email address, Facebook and a website, and encourage parents to talk to committee members.
We also encourage parents to refer us to friends, neighbours and acquaintances. Follow us on Facebook and occasionally share our posts to spread the word. Our website is kept up to date for new parents to view…there is even a virtual tour.
## **Tansor Playgroup Annual Accounts 2020-2021**
**----- Start of picture text -----**
Jan Feb Mar Apr May
Income Totals 6,396.04 3,132.90 3,939.15 8,022.93 5,184.26
EYFunding 4,184.12 3,085.75 3,360.41 4,125.49 4,125.49
Fees 1,620.00 10.00 445.00 2,995.00 480.00
Higher Needs 249.60 249.60
Fundraising 500.00 11.36 83.00 9.70
Disability Fund 615.00
EYPP 36.92 25.79 33.74 37.84 37.84
IT 281.63
Bank
CJRS
Snack donation 55.00 17.00
Training
Expenditure Totals -2,505.92 -3,692.03 -3,674.76 -8,192.55 -5,467.14
Stationery
Mileage
COVID
ICO
Ofsted -50.00
Wildlife Trust
Website -84.00
Zoom -14.39 -14.39 -14.39 -14.39
Gift -24.00 -40.00
Cleaning -20.49 -46.90 -21.21
Tapestry
H&S
Fees -165.00
Mobile -14.36 -14.36 -14.36 -14.36 -14.56
DBS -148.80
Robbie -18.00 -18.00 -18.00 -18.00 -18.00
Snacks -32.66 -17.69 -32.75 -36.55 -28.72
Fundraising -208.49 -38.00
Specialist
Training -46.25
Insurance
Pension -58.86 -58.49 -88.05 -86.61 -71.79
IT -293.98 -683.36
HMRC -215.25 -44.21
Bonus -700.00
Administrator -1,196.84 -941.80
Equip -323.94 -67.93 -122.54 -398.30
Rent -2,950.00
Pay -1,385.36 -1,604.33 -3,374.72 -3,576.96 -4,028.01
Grand Total 3,890.12 -559.13 264.39 -169.62 -282.88
**----- End of picture text -----**
Current Account
Business Account
Opening balance: Closing balance:
Opening balance: 18475.46 Closing balance: 25810.72 Profit: 7335.26
Profit:
We experienced another turbulent year as a result of the ongoing COVID-19 pand but the third lockdown in early 2021 resulted in reduced opening hours and staffin during this period and making savings on some of our expenses, we achieved a fi provide a financial buffer for any further challenges we may face next year.
## **Income**
- **Fees and Funding** Our income increased from the previous financial year as we
**Snack Donations** - In the past, parents brought fruit donations to share for snac purchase and handle the food.
## **Expenditure**
**Hall Rental -** As Playgroup was only operating during the mornings of the spring £6000 per year in future.
**Specialist Lessons** - Spending increased as we were able to invite a speech ther
**Equipment** - Our profit enabled us to buy some new tables and chairs, which hav
**Gifts -** We purchased a few thank you gifts for professional advisors (HR, account **Zoom -** As we were unable to hold committee meetings in person, we temporarily **IT Purchases -** We purchased an iPad for our new childcare assistant to upload p
**----- Start of picture text -----**
Jun Jul Aug Sep Oct Nov Dec 2020
5,718.53 4,731.53 4,282.55 8,086.15 4,078.17 4,165.85 4,271.14 183.97
4,174.09 4,174.09 3,951.75 3,585.02 3,802.44 3,926.28 3,969.51
1,080.00 70.00 20.00 4,490.00 255.00 145.00 80.00
249.60 249.60 249.60
137.00 23.36 57.87 186.00
37.84 37.84 37.84 11.13 11.13 16.70 9.28
200.00
183.97
40.00 20.00 26.35
9.60
-5,444.77 -4,235.54 -6,634.12 -4,914.48 -3,372.65 -3,888.38 -2,835.57
-15.49
-18.45
-11.75 -3.00 -11.90
-35.00
-60.00
-14.39 -14.39
-37.98
-28.50
-121.20
-123.40
-14.56 -14.56 -14.56 -14.36 -14.36 -14.36 -14.36
-26.00
-18.00 -18.00 -18.00 -18.00 -18.00 -18.00 -18.00
-34.01 -28.11 -10.00 -20.50 -13.58 -10.51
-20.00
-270.00
-57.60 -239.99
-887.52
-81.85 -85.29 -68.74 -89.36 -91.28 -64.67 -85.66
-59.99
-505.83 -344.36
-991.99
-15.99 -21.75 -1,521.93 -240.31 -190.25 -141.07 -54.46
-1,000.00
-4,086.53 -3,527.61 -4,018.90 -3,513.95 -2,617.81 -3,273.31 -2,292.23
273.76 495.99 -2,351.57 3,171.67 705.52 277.47 1,435.57 183.97
**----- End of picture text -----**
30,160.36 30,163.40
3.04
emic. The second nationwide lockdown in November 2020 caused minimal d ng levels. However, by operating as efficiently as possible with staff to child i nal profit of £7338. This will enable us to fund Forest School training for staff
e were able to remain open during lockdowns.
k time but, following COVID, we now ask parents to make a donation so that
term, our hall rental costs reduced, however we expect them to return to app
rapist to playgroup to work with some of the children.
ve proved a great success.
ting etc) who supported and advised the committee this year.
y subscribed to Zoom to continue business.
photos to Tapestry and a laptop for our new administrator.
Grand Total 62,193.17 46,464.44 11,690.00 1,248.00 1,008.29 615.00 333.89 281.63 200.00 183.97 158.35 9.60 -54,857.91 -15.49 -18.45 -26.65 -35.00 -50.00 -60.00 -84.00 -86.34 -101.98 -117.10 -121.20 -123.40 -165.00 -173.12 -174.80 -216.00 -265.08 -266.49 -270.00 -343.84 -887.52 -930.65 -1,037.33 -1,109.65 -1,691.99 -2,138.64 -3,098.47 -3,950.00 -37,299.72 7,335.26
disruption ratios ff and
only staff
proximately
TANSOR PLAYGROUP
RECEIPTS AND PAYMENTS ACcOuP FOR YEAR ENDED 31st AUGusf 2021
2021
2020
Income
Fees & Funding Recelved
Fundralslng Income
Coronavlrus Job Retentlon Scheme
Other
Snack Donations
Buslness Account Interest
60.186
45,384
1,173
2,750
353
158
46
49,706
61,740
Expendlture
Hall Rental
Salaries incl. Bonus & Other Staff Costs
PAYE I NI
Pension
Specialist Lessons
Catering I Snack Purchases
Materials / Equipment
Mobile Phone
Tapestry Fees
Administration
Insurance
Payroll l Audlt Fees
Glfts
Website l Advertising
Fundraising Expenses
Stsff & Committee Training & Trnvel Expenses
DBS / ICO / Ofsted
Cleaning
Premises Expenses / Health and Safety
Covid-19 Expenses
Zoom
Purchases
Wildlife Trust
3.950
38.992
I,iio
931
270
265
3,098
173
121
5.863
34,626
1,613
757
14
1,480
164
121
1,783
916
276
2,154
888
216
102
104
261
551
85
294
145
266
353
260
117
123
27
86
756
81
54,402
49,214
Surplus I (Lossl for the Year
7,338
492
Add Balance brought forward
48,636
55,974
48,144
48,636
Represented By.
Current Account
Reserve Account
25,811
30,163
55,974
18,475
30,160
48.636
ACCOUNfAKfs REPORT
I certify that thè above financial statement 15 in accordance with the books. records. and
documents provided to me, and corssider them to be a correct Summary thereof.
i(
Audltor
rreosurer
Dote
Co•Chalr
Dote
Registered Charity No. 1035283
Ofsted registration number 220301