Harpenden Mencap
Report and Financial Statements
for the year ended 31 March 2024
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Harpenden
A Company limited by Guarantee
Company Number (England & Wales): 02903642
Charity Registration Number: 1035252

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Annual Report and AccoLJnts for the year ended 31 March 2024
Contents
Officers and Advisers..
Introdurtion from the Chairman and CEO.
Trustee5 Report.......................................................................................................................... .
Governance, Structure and Management.............................................................................. . .
Objertives and Activities...
Risk
Approach to Fundraising.........-.....-.....-..............................................................................................
Financial Review........-................-.............................................................................................................
Reserves policv................................................................... ......... ... .
Related parties.....................-...........-......-.-.-.....-.-....-...............................................................................................
Subsequent event...............-........................-.-....-.-.....-.............................................................................................. ..
Plans for future periods...
Going concern .................................................................................................
Statement of Trustee's responsibilities.
Disclosure of information to auditor5...
Appointment of Auditors....................................................................................................
.10
Report of the Independent Auditorfs to the Members of Harpenden Mencap.................
.11
Statement of Financial Activities.......................................................................................................
.14
Balance Sheet...........................................................................
15
Statement of Cash Flows...................................................................... .
-16
Notes to the Financial Staternents..
.17
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Officers and Advisers:
Registered Office and
operational address
Stairway5
19 Douglas Road
Harpenden
AL5 2EN
Company Number IEngland and Walesl.. 02903642
Charity Number.. 1035252
Trustees. Directors &
Peter Taylor (Choir)
Carolir¢e Rosser-smith fWAce Choir?
Nick Latham (Treosurerj
Garycaseberry
julie Caseberry
John Wallace
Members of Executive..
Annemari Ottridge
(appointed I September2023J
Chief Executive Officer..
Angela Duce
Head of Finance & Operations..
Sara Ramsey
SeTwce Managers..
Leigh Benford.. Residential
Claife W41son'. Community Services
Bankers..
Triodos Bank UK Ltd
Deanery Road
Bristol
BSI SAS
Solicitors..
Taylor Walton
TW House
Station Approach
Harpenden
AL5 4SP
Independent Auditors..
Miller & Co
Chartered Accountants
5 Imperial Court
Laporte Way
Luton
LU4 8FE
PatfOn=
John Kitching
Contact details-.
website.. www.harpendenmencap.org.uk
email.. office@harpendenmencap.co.uk
phone.. 01582 460055
facebook= www.facebook.com/LocalHarpendenMencap/
twitter.. twitter.tom/HarpendenMencap
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Introduction from the Chairman and CEO
Our property needs have been very much at the forefront of our minds during this period. The 'My Home Life, project led u5 to
seek the views about housing from the people we currently support and those who have expressed an interest in support from
Harpenden Mencap. The overwhelming wish was to live in Harpenden in individual or small shared accommodation. We were,
therefore. over the moon to be offered 7 new houses for lease from St Albans City and Distrirt Council in the 8atford area of
Harpenden. Early in 2025, 16 people will be moving into these amazing properties supported by Harpenden Mencap. We were
also fortunate to be able to secure two. 5ingle-occupancy apartments in New Greens, St Albans enabling two people to move into
their new home5 durin8 the year.
These opportunities have provided the much needed accommodation to allow us to tonsider the future of Stai￿ays on Dtsuglas
Road. Whilst it ha5 been the central hub of Harpenden Mencap for many. many years. the ageing building is no longer fit for
purpose. This has meant that. as the people we support age. we cannot nece55arsly meet their changing needs.
Whilst no decisions have yet been made on the future of the Stairways site, we a￿ continuing to look at the options to provide
the most 5U5tainable future for our serwces in the area. ensuring that the people we support have access to appropriate,
affordable housing. We are excited to say that our futu￿ services will be predominately supported living with our Residential
Care Home being de-registered early in 2025.
It is the rising costs of repairs along bwth a reduttion in fundraising income to meet the increase. that have been our greatest
challenges throughout the year. An old building such as Stairways has a constant need for repairs. and even though Pine Court
is a much newer building. changes in legislation and upgrades has meant that much of our voluntary incorne continues to be
invested in maintaining the environments.
With this in mind, the period ahead wll involve a mLbch heavier focus on our fundraising activities to Inc￿aSe our voluntary
income allowng us to rebuild our reserves and continue to go 'above and beyond, what is prowded through statutory funding.
It ha5 been through grant fLtnding over the past year that we have been able to grow our social activitie5 through the Britannia
Club, Friendship Groups and more recently, the inauguration of our'Allotment Club,.
Our staff. volunteers and trustees work togetherto delbverthe highest qualrtyof services and we remain ever grateful to oyr staff
team for their unwavering commitment to the people we support and look forward to an exciting year ahead.
Peter Taylor
Chair of Trustees
Angela Duce
Chief Executrve Officer
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Trustees Report
The Trustees are pleased to present their combined annual report anil the auditetl atcounts including the Dirertors report for
the year ended 31 March 2024 which have been prepared in accordance with the accounting policies set out in the note to these
actounts. The Trustees. and Directors of the Company other administrats've details are shown on page 2.
Governance, Structure and Management
Governance
The Charity was founded in 1959. It is a charitable company. limited by guarantee and incorporated on
2 March 1994. We are also a registered charity.
The company was established under a Memorandum of Association and Articles. last reviewed in 2012.
The Memorandum establishes the powers and objectives of the charitable company and is governed bv
the Articles. In the event that the company is wound up the members are required to contribute a
maximum of £1. They do not share in any assets if there is a surplus.
Harpenden Mencap is a totally self-funded company and rely on our own resources. We are affiliated to
Royal Mencap but receive no financial support from them.
Structure
The Charity has an Executrve Committee. up to 12 members.. details of members in the period are given
on Page 2. The Committee meets monthly and is responsible for the strategy and dirertion of the charity.
The members of the Executive Committee are Directors of the Company and Trustees of the Charitv.
The Executive CommÉttee has overall control of the charity, including the day-tTrday activities although
as noted befow. these are delegated. In a(Idition to the strategic input. membefs of the Committee
support campaignin& publicity and other actiwties. All members of the committee5 give their time
voluntarily and generally receive no benefits from the charity.
Tw5tee appointments are confirmed by the fflembers at the Annual General Meeting, including any
Trustees co-opted since the previous AGM. Potential trustees a￿ invited to attend Executive Committee
meetings orworking party groups before being appointed. On appointment there 15 an induction process
including a pack with background information and guidelines on duties and responsibilities, covering
both general Charity Commission guidance and items specific to the Charity-
Currently there is no fixed term or rotation of Trustees.
Members of the Executive Committee have specific areas of expertise and skill set reviews are
undertaken to identify strengths and weaknesses as different circumstance5 arise.
Management
The responsibility for the day to day wnning of the charity is delegated to the Chief Executive Officer
ICEOI and Senior Management team.
The CEO attends and presents at the Executive Committee meetings. The CEO also liaises regularly with
Chair. Treasurer and other members of the Executive Committee.
Objectives and Activities
Objectives
The charl￿$ objertives set out in the Companrfs Memorandum of Association are=
The relief of people with a leaming disability in particular by the provision of help and support
for them and their families. dependents and carers. and to prevent learning disabilities for the
public benefit.
to provide or assist in the provision of facilities for the recreation or leisure time OCCkJpation
for people who have need thereof by reason of learning difficulty with the objective of
improving their conditions of life.

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Activities
H3rpenden Mencap currently runs Residential and Community Support Services from two sites
registered with the Care Quality Commission.
We pro￿de residential care to ten people at StaiTh¥ays and support to eight tenants at Stairways, and a
further eleven tenants at Pine Court within the Community Services provision. together with other
people living in their own home5 in the local are3.
The last year and
looking ahead
Harpenden Mencap has a strong legacy that is chararterised by collaboration, ambition, responsiveness
and empowerment, values that underpin everything that we do. Harpenden Mencap has always sought
to go 'above and beyond. for the people we support, ensuring that everyone receives the care and
support they need to live a full and active life as citizens of the local community.
With the aid of voluntary income. throughout the yearwe ran two projects to gauge the wants and needs
of adults wth learning disabilities in the local area. One was focused on supporting people with
'occupation'
looking at their dreams and aspirations. and the other. 'My Home Life. looked at where
and how people wanted to live. The latter project has informed our efforts to acquire new, more
independent housingfor people who currently reside at Stairways and will underpin our accommodation
Strategy.
Whilst the number of beneficiaries in our accommodation-based services remained static. our social
ctivities have grown significantly over the year. Our long-standing 8ritannia Club joined forces with
Harpenden Gateway to enable the club to run every week. With a move to new premises Wlth the
Harpenden Trust. the club has gone from strength to strength providing a valuable resource to local
adults to prevent isolation and promote confidence. Thi5 ha5 3150 extended to include friendship group
meetings and an allotment club to aid the development of social skills and active citizenship.
Property and
accommodation
update
s highlighted in previous reports. the Stairways building no longer hjlly meets the changing needs of all
residents and tenants, leading us to seek alternative accommodation. We are now in advanced
negotiations to atquire leasehold premises in Harpenden, which would provide housing for up to 16
residents. We anticipate completing the relocation in early 2025. contingent on finalising the lease. Two
tenants have already successfully relocated to a property in north St Albans.
Following this progress. the Trustees have initiated a review of potents'al future uses for the Stairways
51te on Dou8la5 Road. This review will consider various Options to ensure the 51te'5 use align5 Wlth our
charitable objectives and represents the best use of our resources. We will provide further information
as these plans develop.
We recognise that we have been unable to provide accommodation for some residents with more
profound needs. This has reinforced the importance of considering inclusion of such facilities in our
future plans and will be a key element of our long-terni property strategy.
Key attivities
Our fundraising has remained much reduced throughout the year as we were unable to recruit a
professional fundraiser to support our efforts. However, we were fortunate enough to be the Mayor of
Harpenden's charity of the year and benefited from her fundraising activities including the popular Carol
Concert in the centre of Harpenden. In addition, the ￿on'5 Cltlb of Harpenden named Harpenden
Mencap as a beneficiary of the Highland Gatherin8.
We thank the Mayor. Harpenden Lions and the local community for continuing to think of Harpenden
Mencap and for offerrng vital support during these challenging, financial times.
During the year we continued to improve our services and our efficiency bv..
Continuing the role out our'Going Digital. strategv,.
Migrating our server5 to the 'Cloud' to provide more resilien￿.
Outsourcing our Payroll to an external provider and providing staff with instant access to pay
inforniation.
Making improvements to our properties including essential large repairs.
Adapting a flat and providing the equipment to meet the changing nee¢Js of the tenant;

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Jpport people to go on holiday and to access Other social activbties.
Risk
The Executive Committee has conducted a review of the major risks to which the charity is exposed. A dynamic risk register is in
place and is regularly updated. Where appropriate. systems and prcKedure5 have been established to mitigate the risks the
charity faces.
Principal risks
What the risks mean
How we manage the risks
Recruitment and retention of It is widely publicised that there is a staffing issue We continue to employ ègency staff to
Care and Support staff
across the social services sector and Harpenden
ensure the provision of commissioned
Mencap immune to this. We have a history of hours to the people we support. An
retaining staff for a long period of time. it has ongoing
cruitment
campaign
become difficult to recfult to replace staff.
underway to boost our number of bank
staff but also to encourage staff to take
full-time contracts.
Loss of earned income
A lot of our existing service prowsion is based on We have to minimise the level of fixed
the number of current Se￿iCe users. We can
costs. although not always within our
increase the level of support relatively quickly if
control.
dema￿1 increases but it is hafderto reactto aloss We also have to maintain a sufficient level
of income, especially where fixed costs haveto be of reserves and cash resources to cover
absorbed amongst fewer user
extende(I periods of depleted income.
Loss of fundraising income
Fundraising income is used to support our The Trustees reviewed the fvndraising
charitable objettives and allows us to go the extra
strategy, including investing in additional
mile to support our residents and clients.
resour￿5 to support the fundraising
If this fundraising fails to materialise this effort.
enhanced provision would be curtailed
We continue to re-engage with our
existing donors and are extending our list
of contacts and fundraising opportunities.
A dedicated fundraising resource will be
put in place in 2025
Property not being fit for
purpose
If any of our properties became unfit for purpose In the short term we adopted a reactive
we would, at worst tase, have to relocate our
maintenance and repair programme.
residents, p055ibly to other Service pioviders.
As noted elsewhere we are in an advance
stage of negotiations for a short term
leasehold and are reviewing our options
for the site in Dougla5 Road and other
opportunities.
Significant extemal risk5 to funding have led to the development of a strategic plan which will allow for the diversification of
funding and activities.
Internal control risk5 are minFmi5ed by the implementatiorl of pr¢xedure5 for authorisation of all transactions and projects.
Procedures are in place to ensure compliance with health and safety of staff. volunteers. residents and visitors. These procedures
are reviewed periodically to ensure that they continue to rneet the needs of the charity-

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Approach to Fundraising
We are extremely grateful to those who have contributed to the Charity, including legacies and participating in our annual golf
day. It is these funds that enable us to go above and beyond Fn the service we offer to our residents. Fundraising is essential to
help us to ensure the people who use our service5 can achieve their aspirations and expand our 5ervites, supporting even more
people.
Since the pandemic we have had difficulties in recruiting a dedicated fundraiser bLrt have r￿W made an appointment who will be
in post in early 2025.
The three main Strands of our fundraising will ￿.
funding for specific activities. including employment opportunities and our outreath serwces
contributions towards our property development aspirations
nd. most important, but generally the hardest to achieve is funding for core activities and overheads
We have bold plans to move our tenants and residerbts to new accommodation in the local area which will enable us to expand
and develop our services. To deliver these plan5. we are reliant on additional income generated through fundraising. We have
been lucky to rece?ve generous donations in the past, however. we are now particularly reliant on donations secured through
proactive fundraising.
We have reviewed our historic fundraising performance. understood our strengths and weaknesses, opportunities and threats,
benchmarked our performance against similar organisations and reviewed our current fundraising offer. and the case for support
and resources. With this in mind, we aim to relaunch our fvndraising strategy to achieve a significant increase in our voluntary
income over the next two years.
There are many ways to support Harpenden Mencap. W151t our website to learn more about volunteerin& donatlll& Of sponsoring
our event
Financial Review
Income
Income in the year under review showed a reduction of £47k to £2,463k12023.. É2,5101.
With the end of Covid funding and the closure of the shop last year. there has been no income from
these revenue Streams which petered out last year1£4k and £19k re5pectivelyl.
Fundraising income remained 5t3tic at £llk12023'. £IOkl. Fundraising continued to be a struggle and
our income was significantly below prtrcowd achievements.
We are grateful to all the donors who have contributed to the tharity. What you tontribute is what
allows us to go that bit further to help our Service users.
Expenditure
Total expenditure decreased by £194K to £2,506k12023= £2,7001. This was primarily due tothe closure
of the shop and a redundancy payment in the prior year
Net surplus and
cash balance
Overall there was aloss in the year of £43K12023.. deficit £190kl.
The charitable artimties. being the core business providing residential services and Community
Support, returned a deficit of £94k12023.' £13231kl. This includes a vacancy in Flat 2 which is difficult
to fill as it is an upstairs room in residential care.
The cash balance at 31 March 2024 was £499k12023.. £607kl.

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Reserves policy The Executive Committee have assessed that the free reserve requirement is £500k to cover working
capital requirements and potential fluctuations in earned and donated income and hawng regard to
prevailing conditions.
Given the tjncertainty relating to future economic conditions and potential higher cost inflation than
has been the case in recent time5, we need to maintain our reserves at the highest level to cover
potential net outhows in the foreseeable future.
The overall reserves at 31 March 2024 were £2.75lk of which £57k was restricted. The unrestricted
reserves. amounted to £2,694k..
£'ooo
fixed assets. less the associated property mortgage
designated funds
free reserves
2.351
343
The Trustees agreed to lift the designation of funds from previous years as part of the project to look
afresh at the property and business model. making best use of the charity assets and funds.
There is a deficit on free reseNes of £157k12023.. deficit £241kl compared tothe assessed requirement
of our reserves policy 1£500kl. This is due to using reserves this year to support the Charities
operations. The Charity will seek to replenish theses reserves in future years.
Staff
The Trustees would like to thank all members of the staff, whether front line or support, as well as the
senior management team. for an incredible contribution and support throughout the year.
Related parties
There were rto related partytransactions in this year. In the prior year, to cover for the absence of critical
staff members during a 4 month period. one of our Trustees, Nick Latharn, provided finance and support
services through a company of which he is a Direttor and shareholder. The total amount paid was
£11.041.
Subsequent
event
Following the year end, an opportunity arose for the charity to relocate the residents at the Stairway5
site. which is no longer considered fit for purpose. We are in advance stages of seturing new leasehold
accommodation and are hoping to vacate the Stairways building in the first quarter of 2025 The Trustee5
are in the process of evalLtating the options available for the site to make best use of the chariws asset5
and resources for the benefit of those we support.
Plans for future
periods
We have four main ambitions going forward=
to develop the range and quality of our services through cdlaboration with the people we
support. their families and the community-
to prowde modern, sustainable. and innovative housing solutions to enable every local person
with a learning disability to receive the support of Harpenden Mencap if they wish-
promote knowle(18e and change in the local community through effective marketin& lobbying
and education,.
develop ar¢d strengthen the support network we have with supporters. donors, families, and
the community.

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Going concern
The Trustees have a duty to ensure that when presenting this report that the charity will be in a position
to continue its activities and meet its liabilities for at least the next 12 months.
The Executive Committee frequently confer wbth the CEO and Management team on current events and
future projections and the impart on the future of the company. An annual budget is prepared, and
regular forecast updates for the current year and future periods are reviewed by the Executive
Committee.
Our current projections show that the charrty is expected to be able to meet its liabilities as they fall due
for the foreseeable future.
After careful consideration of these factors. the trustees have concluded that the going concern basis of
preparation is appropriate.
Statement of
Trustee's
responsi bilities
The Executive Committee Members as Directors and Trustees are responsible for preparing the Annual
Report and the Accounts in accordance with applicable low and United Kingdom Accounting Standards
(United Kingdom Generally Accepted Accounting Practicel.
Company law applicable to charities in England & Wales requires the Trustees to prepare accounts for
each financial year which give a true and fair wew of the state of affairs of the charity and of the incoming
resources and application of resources of the charity for that period including expenses of the charitable
company for that period.
In preparing these accounts. the Trustee is required to=
select suitable accounting policies and then apply them con51Stently
observe the methods and principles in the Charities SORP 2019 IFRS1021
make judgments and accounting estimates that are reasonable and prudent
stste whether applicable UK accounting standards have been followed, subjert to any material
departures disclosed and explained in the atcounts
prepare the accounts on the going concern basis unless it is inappropriate to presume that the
charity will continue in operation.
The Executive Committee Members are respon5iblefor keeping proper accounting records which disc105e
with reasonable acturacy at anytime the financial position of the charity and enable them to ensure that
the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets
of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other
irregularities.
The Executive Committee confirm that they have complied with the duty in Section 4 of the Charities Act
2011 to have regard to the guidance published by the Charity Commission. including public benefit
gLtidance.
Disclosure of
information to
The trustees confimi that so far as they are aware..
there 15 no relevant audit information las defined by section 418131 of the Companies Act 20061
of which the charitable company's auditors are unaware,. and
they have taken all the steps that they ought to have taken as trustees in order to make
themselves aware of any relevarrt audit Information and to establish that the charitsble
company's auditors are aware of that information
auditors

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Appointment of
Auditors
A resolution proposing that Miller& Co of Luton and Harpenden afe re-appointed will be putto theAnnual
General Meeting.
This report has been p￿pared in accordance with the Statement of Recommended Practice- Accounting
and Reporting by Charitie5 and in actordante with the special provisions of Part 15 of the Companies Act
2006 relating to Small entities.
This report was approved by the Trustees. Signed on their behalf on 23 December 2024 by..
Peter Taylor
Chairman of Executive Committee
& Trustee
Nid( Latham
Member of the Executive Committee
& Trustee

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Report of the Independent Auditor's to the Members of Harpenden Mencap
Opinion
We have audited the financtal statements of Harpenden Mencap (the 'choritsble companll for the year ended 31 March 2024
which comprise the Statement of Financial Actiwties, Balance Sheet. Statement of Cashflows and Notes to the Financial
Statements. including significant accounting policies. The financial reporting framework that has been applied in their
prepaTation is applicable law and United Kingdom Accounting Standards. including Financial Reporting Standard 102 The Finonciol
Reporting Stondord opplicoble irt the UK ond Republic of irelond Iunited Kingdom Generally Accepted Accounting Prarticel.
In our opinion the financial statements..
give a true and fair view of the state of the charitable companrfs affairs as at 31 March 2024, and of its incoming
resources and application of resources. including its income and expenditure. for the year then ended:
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practiee,. antl
have been prepared in accordance with the requirements of the Companies Act 2006.
Basis for opinion
We Conducted our audit in accordance wtth Intemational Standard5 on Auditing IUKI IISAS IUKII and applicable law. Our
responsibilities under those 5tandard5 arefurther described in the auditoriespon5ibilities forthe audit of thefinancial statements
section of our report. We are independent of the charitsble company in accordance with the ethical requirements that are
relevant to our audit of the financial statements in the UK. including the FRCS Ethical Standard. and we have fulfilled our other
ethical re5pon5ibilities in atcordance with these requirements. We believe that the audit evidence we have obtained 15 sufficient
and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the trustees, use of the going con￿rn basis of accounting in the
preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties re5ating to events or conditions that,
individually or collectively. may cast significant doubt on the charitable company'5 ability to continue as a going concern for a
period of at least twelve months from when the financial Statements are authorised for issue.
Our responsibilities and the responsibilities of the trustee5 Wlth respect to going concern are described ITI the relevant sections
of this report.
Other information
The other information comprises the information included in the Trustees, Report other than the financial statements and our
auditorfs report thereon. The trustees are responsible for the other information. Our opinion on the financial statements does
not cover the other information and. except to the extent otherwise explicitly stated in our report. we do not express any form
of assurance conclusion thereon. Our responsibility is to read the other information and. in doing so. consider whether the other
information is materially incon51Stent with the financial Statements or our knowledge obtained in the course of the audit or
otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements,
we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, baseil
on the work we have performed. we conclude that there 15 a material misstatement of this othef information. we are required
to report that fact.
We have nothing to report in this regard.
Opinions on other matters prescribed by the Companies Act 2006
In our opinion, based on the work undertaken in the course of the audit..
the information ￿ven in the trustees. report, which includes the directors. ￿port prepared for the purposes of
company law. for the financial year for which the finantial statements are prepared is consistent with the financial
statements,. and

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the directors. report included within the trustees. report has been prepared in accordance with applicable legal
requirements.
Matters on which we are required to report by exception
In the light of the knO%￿edge and understanding of the charitable company and its environment obtained in the course of the
audit. we have not identified material misstatements in the directors, report included within the trustees, report.
We have nothing to report in respect of the following matters in relation to which the Companies Act 2CK16 requires us to report
to you if, in our opinion..
adequate accounting records have not been kept. or returns adequate for our audit have not been recetved from
branches not visited by us; or
the financial statements are not In agreement with the accounting records and returns" or
certain disclosures of trustees. remuneration specified by law are not made. or
we have not received all the information and explanations we require for our audit" or
the Irustees were not entitled to prepare the financial statements in accordance with the small companies. fegime
and take advantage of the small companies, exemptions in preparing the directors. report and from the requirement
to prepare a strategic report.
Responsibilities of trustees
As explained more fully in the trustees, responsibilities rtatement set out on page 7 the trustees (who are also the directors of
the charitable companyforthe purposes of Company lawl are ￿spOnSible for the preparation of the financial statements and for
being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable
the preparatitsn of financial statements that are free from material misstatement. whether due to fraud or error.
In preparing the financial statements, the trustees are responsible for assessing the charitable companrf5 ability to continue a5 a
going concern, disclosing, a5 applicable. matters related to going concern and using the going concern basis of accounting unle55
the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do
so.
Aud itor responsi bilities for the audit of the f inancial statement5
Our objectives are to obtain reasonable assurance about whether the Pinancial statements as a whole are free from material
misstatement, whether due to fraud or error, and to issue an auditorf5 report that includes our opinion. Reasonable assurance is
a high level of assurance. but is not a guarantee that an audit conducted in accordance with ISA5 IUKI will always detect a material
misstatement when it exists. Misstatement5 can arise from fraud or error and are considered material if. individually or in the
aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial
statements.
Irregularities, including fraud. are instsnces of non-complianee with laws an(1 regulations. We design procedures in line with our
responsibilities, outlined above, to detect material misstatements in respect of irregularities. including fraud.
Because of the inhereni limitations of an audiL there ts a risk that we will not detert all irregularities. including those leading to
a material misstatement in the financial ststements or non-compliance with regulation. This risk increases the more that
compliance with a law Of regulation is removed from the events and transactions reflected in the financial statements. as we will
be less likely to become aware of instances of non-compliance. The risk 15 also greater regarding irregularities occurring due to
fraud rather than error, as fraud involves intentional concealment, forgery. collusion. omission or misrepresentation.
The extent to which our procedures are capable of detecting irregularities. including fraud is detailed below..
We identify and assess the ri5k5 of material misstatement of the financial statements, whether due to fraud or error. and then
design and perform audit procedures responsive to these risks. including obtaining aLtdit evidence that is sufficient and
appropriate to provide a basis for our opinion.
Identifying and assessing potential risks related to irregularities
In identifying and a55essiftg risks of material misstatement in respect of irregularities. including fraud and non-compliance with
laws and regulations. we considered the following..
- the nature of the industry, control environment and business performance.

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Hqrwdeft
the results of OLbr enquiries of management about their own identification and assessments of the risks of
irregularities,.
- any matters we identified having obtained and re￿eWed the company's policies and procedures relating to..
identifying, evaluating and complyingwith laws and regulations and whether they were aware of any instances of non-
compliance-
detecting and responding to the risks of fraud and whether they have knowledge of any actual. suspected. or alleged
fraud-
the matters discussed among the audit engagement team regarding how and where fraud might occur in the financial
statement5 and any potential indicators of fraud.
In common with all audits under ISAS IUKI we are also required to perform specific procedures to respond to the risk of
rnanagement override.
We also obtained an understanding of the legal and regL¢latory framework that the company operates in. focusing on provisions
of those13ws and regulations that had a direct effect on the detemiination of material amounts and disclosures in the financial
statements. such as the Companies Act 2006.
In addition, we considered the prowsions of othef laws and regulationsthèt do not have a directeffect on thefit)ancial statements
but compliance with which may be fundamental to the Company's ability to operate or to avoid a material penalty.
Audit re5pon5e to risk identified.
Our procedures to respond to risks identified included the following..
Remewing the financial statement disclosures to assess compliance with provisions of relevant laws and
regulations described as having a direct effect on the financial statements-
Performing analytical procedures to identrfy any unusual or unexpected relationships that may indicate material
misstatement due to fraud..
In addressing the risk of fraud through management override of controls. the testing of the appropriateness of
journal entries and other a¢Jiustment5 and evaluating the business rationale of any significant transactions that are
unusual or outside the normal course of bu5iness_
We also communicated relevant identified laws and regulations and potential fraud risks to all engagement team members and
remained alert to any indications of fraud or non-compliance with laws and regulations throughout the audit.
A further deseription of our responsibilities is available on the FRCS website at= WWV4.fic.or
auditorsres
This description forms part of our auditorfs report.
Use of our report
Thi5 report ts made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the
Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those
matters we are required to state to them in an auditorfs report and for no other purpose. To the fullest extent permitted by law,
we do not accept or assume responsibility to anyone other than the charitable company and the charitable company'5 member5
as a body, for our audit work. for this report. or for the opinions we have fomied.
R A Cox Isenior Statutory Auditor)
For and on behalf of Miller & Co
Statutory Auditors
Chartered Accountants
5 Imperial Court
Laporte Way
Luton. Bedfordshire
LU4 8FE
23 2èU4

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r.'irpettd¢n
Statement of Financial Activities
Ilncluding Income and Expenditure Account)
Unrestricted
Restrirted
Total
Total
Funds
Funds
Funds
Funds
2024
2023
Notes
Income:
Oonations and legacie5
Charitsble Activities
Other trading activities
Fundraising income
Investment income.. bank interest
20,731
2.405,920
12.152
32,883
2,405,920
205,341
2.269,868
19.214
10,388
5,244
11.438
13,146
11,438
13.146
Total Income
2,451,235
12,152
2.463.387
2,510,055
Expenditure:
Charitable artivities
Other trading artivities
Fundraising costs
2,461.713
37,989
2.499.702
2,592,711
91,433
15,663
6.364
6.364
Total Expenditure
2.468.077
37,989
2.506.066
2.699,807
Net Income/lExpenditurel before transfer5
Transfers between funds
116,8421
125.8371
142,6791
1189.7521
18
Net movement in funds for the year
116.8421
125.8371
142.6791
1189,7521
Total Funds at l April 2023
2,710,722
83.429
2,794.151
2,983,903
Total funds at 31 March 2024
2.693.880
57,592
2.751.472
2,794,151
All income and expenditure derive from continuing activitie5. The Statement of Financlal Activities includes all gains and 1055es
recognised in the year.
The notes on pages 17 to 25 form part of these financial statements.

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Balance Sheet
Total
2024
Total
Notes
2023
Fixed assets:
Freehold property
Other tangible fixed assets
Total Fixed Assets
12
13
3.187.330
49.115
3.236.445
3.187.330
45,428
3,232.758
Current Assets
Debtors and prepayments
Cash at bank and in hand
14
72.455
499,944
572,399
77,283
606,528
683,811
Creditors
Amounts falling due within one year
15
{217,4701
1248,8131
Net Current Assets
354.929
434,998
Creditors
Amounts falling due after more than one year
16
1839,9021
1873.60SI
Total Net Assets
2.751.472
2,794.151
The Charity Funds
Unrestricted funds
Designated funds
Total unrestricted funds
Restricted funds
17
2,693,880
2,573,006
137,716
2.710.722
83,429
2.693.880
57.592
Total Charity Funds
2.751,472
2,794,151
The Financial Statements which have been prepared in accordance with the special provisions relating to the small companies
regime within Part IS of the Companies Act 2006 were approved and authorised for issue by the Board on-. 23 December 2024
Signed on behalf of the Board of Directors by-
Peter Taylor
Chairman of Executive Committee
& Trustee
Nick Latham
Member of Executive Committee
Treasurer & Trustee
The notes on pages 17 to 25 form part of these financial statements

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1 14rp¢ndtn
Statement of Cash Flows
2024
2023
Reconciliation of net income to net cash flow from operating athtties:
Net income/lexpenditurel for year
Investment income
142,6791
113.1461
30.654
1189.7521
15,2441
34,862
3.269
Depreciation on tangible a55et5
Loss on sale of asset5
305
IincreasellDecrease in debtors
Increase/lDecreasel in creditors
Increase/lDecreasel in deferied income
Net cash louthowllinflow from operating artivities
4,828
132,1871
695
434,559
42,730
4,373
324,797
151.5301
Cash flows from investing acliNlltie5:
Investment income
13,146
134.6461
121,5001
5.244
115,1941
19,9501
Purchase of tangible fixed assets
Net cash labsort)edl by investing attivities
Cash flow5 from Financing activities
Repayment of loan
Net cash absorbed in financing artivities
133,5541
133,5541
148.4361
148.4361
Change in cash or ¢ash equivalents in the reporting period
1106,5841
266.411
Cash and cash equivalents at 31 March 2023
606.528
340,117
Cash and cash equivalents at 31 Marth 2024
499,944
606,528
Analysis of changes in net debt
At 31 Marth
Cash
At 31 Marth
2023
Flow
2024
Cash- at bank and in hand
340.117
1967.2671
159,877
81.990
499,994
1885,2771
Debt: Secured bank loan
Total
1627.1501
241,867
1385,2831

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Notes to the Financial Statements
l. Accounting Policies
{al Basis of accounting
Harper5den Mencap is a private company limited by guarantee registered in England and Wales. The charitable company
constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with
Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in
accordance with the Financial Reporting Stand8rd applicable in the UK and Republic of Ireland issued in October 2019, the Financial
Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021, the Charities Act 2011, the Companies Act 2006 and
UK Generally Accepted Accounting Practice.
The financial statements are prepared on a going concern basis under the historical cost convention.
The financial statements are presented in pounds sterling which is the functional currency of the charitable company and are
rounded to the nearest pound.
Ib} Fund accountin8
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity.
Designated funds are unrestrirted funds earniarked by the Executive Committee for partitular purposes. Restricted funds are
subjected to restriction5 on their expendTrture imposed by the donor or through the terms of an appeal.
Details of the nature and purpose of each fund are set out in notes 17 and 18.
1¢) Fixed assets
Fixed assets are stated at cost less accumulated depreciation. The costs of minor additions or those costing below £300 are not
capitalised.
Depreciation is provided at rates calculated to write off the cost of fixed assets less their estimated residual value. over their
expected useful lives on the following basis..
Freehold land
Freehold buildings
Vehicles, furniture, and equtpment
25%_33 113% on c05t
Idl Income
All incoming resources are included in the Statement of Financial Activities when the Charity is entitled to the income and the
amount can be quantified with reasonable acevracy. The following specific policies are applied to particular categories of income..
charge5 for residents are include¢J in the financial statements on the basi5 of amounts receivable in the year.
Donations. Subscriptions. Charity shop and other fundraising income is accounted for as received by the Charity-
Legacies are included when the Charity is advised by the personal representstive of an estate that payment will be made
and the amount involved can be quantified.
clothing and othei items donated for resale through the Charity Shop are include(l as incoming resources within attivities
for generating funds when they are 501d.
investment income is included when receivable.
the value of services provided by volunteers h3s not been included in these accounts.

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cap
lel Expenditure
Expenditure is recognised on an accruals basisas liability is incurred. Expenditure includesanyVATwhich cannot be fully recovered,
and is reported as part of the expenditure to which it relates-
Fundraising cost5 comprise the cost assoaated with attratting voluntary income.
lel Expenditure Icontinuedl
Charitable expenditure comprises those costs incurred by the Charity in the delivery of its activities and services for its beneficiaries.
It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to 5UPPOrt
them.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the Charity and
include the audit fees and costs linked to the strategic management of the Charity.
All costs are allocated betsveen the expenditure categories of the Statement of Financial Activities on a basis designed to reflect
the use of the resource. Costs relating to a particular aCtI￿ty are allocated dirertly, others where material, are apportioned on an
appropriate bases, comprising per capita and estimated usage.
In Debtor5 and creditors receivablelpayable within one year
Debtors and creditors with no stated interest rate and receivable and payable within one year a￿ recorded at transaction price.
Igl Penslons
The Charity provides a defined contribution personal pension scheme arrangement for its employee5. The pension charge in the
accounts represents the amounts payable by the charity to the funds in respect of the year for employee members.
Ihl Operating Leases
Rentals applicable to operating leases where substantially all of the benefits and risk of ownership remain with the lessor are
charged to the accounts as incurred.
lil FFnancial Instruments
The charity only has financial assets and liabilrtie5 of a kind that qualify as basic financial instfuments. Basic financial Instruments
are initially recognised at transaction value and subsequently measured at their settlement value.
til Tax
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the test5 set
out in paragraph I Schedule 6 Finance Act 2010 therefore it meets the definition of a charitsble company for UK Corporation tax
purposes.
Ik) Going Concern
The financial statement5 have been prepared on a going toncern basis as the trustees believe that no material tjncertainties exist.
except as disclosed below. The trustees have considered the level of funds held and the expected level of income and expenditure
for 12 months from authorising these financial ststements. The budgeted income and expenditu￿ is sufficient with the levels of
reserves for the charity to be able to continue as a going concern.
111 Judgements and the key sources of estimation uncertainty
Preparation of the financial statements requires management to make significant judgements in applying the accounting policies
of the charitable company and estimates and assumptions that have significant effect on the recognition and measurement of
assets, liabilities. income. and expenses. Actual results may be different to those estimates.

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klorp¢Thl
Im) Government Grants
Income from Government grants is recognised in the period for which they are received.
Donations and legacies
Unrestricted
Restiicted
2024
2023
Donations
Legacies
Subscriptions
Grants
20.376
8.152
28.528
45,271
125,276
380
355
355
34,414
Other
20.731
12.152
32.883
205,341
Out of total funds last year of £205.341. restricted funds totalled £55,103.
3. Charitable Activities
Unrestricted
Restricted
2024
2023
Incoming Resources
From Public Authorities
Grants and government pandemic
support
Rental income
Fee5 for using facilities and seNces
Total services income
2.015,756
2.015,756
1,897,007
290
290
3,511
341,935
47.939
341,935
47.939
317,549
51,801
2,405,920
2,405,920
2,269.868
Charitable activithes costs
Staff Costs
1.952.779
30.654
25.620
1,978.399
30,654
65.397
414.105
11,147
2,499.702
2.108,531
34.317
Depreciation
Secured Loan Interest payable
Other direct costs
65,397
405.778
43,441
394.962
11,460
8.327
Governance costs
11,147
2.465.755
33,947
2,592,711
Net deficit on charitable activities
159,8351
133,9471
193.7821
1322,8431
Out of total funds last year of £322.843, £4,792 relate to restrirted funds.

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'. I IrpeTrd*
4. Other Trading Activities
Unrestricted
Restricted
2024
2024
Shop.. income
Grants and government pandemic support
Total income
19.214
19,214
Shop expenditure-
Staff costs
141.9521
149.4811
172,2191
Other
Net deficit on other trading activities
5. Fundraising activities
Unrestricted
Restricted
2024
2023
Income
11.438
11.438
16.3641
5.074
10.388
115.6631
15,2751
Expenditure
16,3641
5.074
6. Governance costs
2024
2023
Professional fees- Auditorfs femuneration
6.020
4.560
5,640
A(Iministrative salarres
4,560
1,093
Insurance- Trustee indemnity
Other
567
167
11,147
11,460

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7. Net Income/Expenditure
Net IncomellExpenditurel in the year is stated after creditinyj Icharging)..
ZOZ4
2023
Note
Pandemic related support
Staff costs
3.511
12,155.0421
15,6401
134,8621
(1.982,9581
16,0201
130,6541
Auditorfs remuneration
Deprecsation
Non-audit services.. In common with manyother businesses of our size and nature we use our auditors to assist us with the provision
of other services from time to time. During the year ended 31st March 2024 no other services were provided.
8. Pandemic related support
Pandemic related sUPPOrt
Grants
Cost recovery
2024
2023
Hertfordshire County Council IHCCI..
Grants towards costs of infertion control
3,511
3,511
The Grants from HCC are towards costs of staff diverted from their normal dLrties to combat the pandemic and deal with covid
related issues. The cost recovery was in respect of specific additional costs incurred because of the pandemic.
9. Staff costs
2024
2023
Salaries
1.533,606
124,681
63286
1.554,990
Social security c05tS
Employer contributions to pension scheme5
Redundancy costs
Other employment Costs
Total employment costs
Agency costs
139,853
69.243
55.687
32,275
1,721.573
261.385
1.982.958
1.852.048
302,994
2,155,042
Total emoluments of £310,19012023.. £300,4101 We￿ paid to 6 key management personnel. One employee received emoluments of
between £70.000 and £80,00012023'. one employee between £70.IJ)O and £80.(WI.
No emoluments were paid to Trustee$12023..nill.

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Horpty￿¥n
The charity provides a defined contribution pension arrangement for its eligible employees. The pension contributions made in the
vear, disclosed above, are in respect of 7112023-721 employees.
The average full-time equivalent monthly number of employees was=
Staff numbers
2024
2023
Support Services
Administration
56
53
61
10. Trustee Remuneration & Related Party Transactions
No member of the Executive Committee received any remuneration for this year for their services as a Trustee. and no relevant
expenses We￿ reimbursed to Trustees for this year. In the prior year, Nick Latham provided financial support semces in the period
from November to March. The total paid under thi5 Colltract was £11.041.
11. Taxation
The Charity is exempt from tax on income and gains falling within Section 505 of the Taxes Art 1988 or sectbon 256 of the Taxation of
Chargeable Gains Act 1992 to the extent that these are applied in furtherance of its charitable objects. No charge5 to taxation have
arisen on the charity in the year. 12023- none)
12. Freehold Property
2024
2023
Cost..
Pine Court
2,f4)8,309
579.021
2.608,309
Stairways
579,021
3.187,330
3.187,330
Freehold Property: 'Pine Courv
The freehold property known as 'Pine Court, is situated in Carlton Road. Harpenden. The building is wholly used for charitable
purposes and is held to provide services to the charl￿5 beneficiaries. Accordingly. the value in use comprises the present value of
the assevs service potential which is best represented by depreciated replacement cost. This is greater than the actual cost which
therefore remains the appropriate carrying value in the accounts and. accordingly. no depreciation is required in accordance with
accounting policy Ic.
Freehold Property: 'Stairways'
The freehold property, known as 'Stairways' 15 Sltuate¢J in Douglas Road, Harpenden. The building is mainly used for charitable
purposes and 15 held to provide services to the charitrfs beneficiaries. Given that the indicative current market value of the propertv
and, accordingly, the probable residual value is in excess of £3.000,000 the appropriate carrying value in the accounts remains cost
and no depreciation is required in accordance with accounting policy Ic.
The application of the buildings depreciation policy Ic ts reviewed annually by the Executive Committee and depreciation will be
provided for at the point in time when amortisation of cost is recogni5ed as being required.

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orpend
13. Other Tangible Fixed Assets
Furniture & equipment:
Propertv
Motor
office
Vehides
Total
Cost
At l April 2023
Additions
359.999
87.409
22.90S
470,313
33,363
14.8261
1,283
34,646
14,8261
Oisposals
At 31 March 2024
388,536
88,692
22,905
500,133
Depreoation
At l Apnl 2023
Charge for year
Disposals
At 31 March 2024
332.825
69.155
22,905
424,885
30,654
14.5211
451,018
20,275
14.5211
10,379
348.579
79.534
22.905
Net book value..
At 31 Marth 2024
39,957
9,158
49.115
At 31 March 2023
27.174
18,254
45,428
The property and office fvrniture and equipment and the motor vehicles are all used wholly for charitable pU￿oses.
14. Debtors
2024
2023
Residents. charges invoiced
Other debtors
3096
47.980
5.441
33,096
37.746
Prepayments
20,579
72.455
77,283
15. Creditors: amounts falling due within one year
2024
2023
Note
Bank loan repayable within one year
Trade & other creditors
16
45.375
45,226
84,411
36,357
5,068
46,258
78.643
Social Security and other taxes
Deferred income
52.998
4,373
67,573
Accruals
217,469
248.813

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H￿rpenden
16. Creditors: amounts falling due after more than one year
2024
2023
Bank Loan repayable after more than l year:
839,902
873,605
The bank loan is a non-residential mortgage agreement with the Charity's bankers Triodos Bank UK Itd, for a total sum of
£1,400,000, which wa5 raised to part finance the purchase and con5truttion of Pine Court. Cadton Road. Harpenden Isee note 121.
At the balance sheet date the loan is secured on the Charitys freehold property'stairways. and comprised approximately 35% of
its estimated market value.
The loan is repayable in monthly in5talments over 24 years commencing luty 2012. with interest charged at base rate plus 2.25%
with a minimum rate of 3.5%.
17. Analysis of Net Assets Between Funds
Unrestricted
Aestrirted
Total
Funds
Fund
Funds
Tangible fixed assets
Investment properties
Current assetslliabilities
Long term liabilities
Total net asset5
32.755
16,360
49.115
3,187.330
3,169,566
331,461
1839,9021
2,693.880
17,763
23,468
354,929
1839,90ZI
Z.751,472
57,592
18. Movements In Funds
l April 2023
Income
Expenditure
Transfers
31 March 2024
Unrestrlrted funds:
General fund
2,573,006
2,451,235
12,468,077)
137,716
2,693,880
Designated funds..
8uilding
Major Building Repairs
Total unrestricted funds
101,289
1101.2891
136,4271
36,427
2,710,722
2A51.235
12.468.077)
2,693,880
Restrirted funds:
Building
Employment Projects
Amenities
19.044
1.720
ii.(K)01
124.6751
112,3141
137.9891
18,764
33.414
8.739
30,971
11,432
30,089
Total restricted funds
83,429
13.152
57,592
Total Funds
2.794.151
2,464,387
{2,699.807)
2.751.472

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Aurp¢nd•rt
The description of the fund types is covered in the Accounting Policies (Note 11. The specificfund5 held by the charity are..
General Fund:
The unrestricted and general fund is available for tAse in fulfilling the general objects of the charity.
At 31 March 2024 the general fund balance available was £2.693.880, of which £2,351,168 ha5 been used
to acquire functional fixed a55ets.
The remaining balance of £342.712 is available to be applied towards meeting the charity's currentlv
assessed feserve requirement of at least £500.000. The Executive Committee continue to monitor both
the reserves level requsrement and the funds available in the current year.
The Trustees agreed to lift the designation of funds from previoLts years as part of the project to look
afresh at the property and business model, making best use of the charity assets and funds.
Restricted funds:
Building Fund
donations and other monies received towards the upkeep and renewal of the buildings. as specified by
the donors.
Employment
project
grants received towards projects involving employment opportunities.
Amenities
donations towards items used to bmprove the lives of residents.
19. Other Commitments
As at 31 March 2024 the charity had no capital commitments12023-£nill. However. there were financial commitments under non-
cancellable operating leases and agreements as follows..
Land and Buildings..
2024
Other equipment and agreements
2024
2023
2023
Expiry date '.
less than l year
between one and five years
after more than five years
358
648
627
1,015
At 31 March 2024. the Charity had a building rna1ntenan￿ contract with a 6-month cancellation clause. The financial commitment
under the terms of this contract at 31 March 2024 is £36.CKJ312023 £36.￿31.
20. Post Balance Sheet Events
As noted in the Trustees report the Charity is in the process of closing its Stairways site and r￿lOcatIng the residents to alternative
accommodation.
This process is expected to be completed by April 2025. The Trustees are still in the process of evaluating the future options available
for the soon-to-be vacant Stairways site.