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|Contents||||
|---|---|---|---|
|Officers and Advisers:||||
|Introduction
from the Chairman||and CEO.||
|Trustees Report||||
|Governance,
Structure and Management.||||
|Objectives and Activities|.|||
|Risk||||
|Approach to Fundraising.||||
|Financial Review.||||
|Reserves policy.||||
|Coronavirus
Pandemic.||||
|Staff.||||
|Subsequent
event.||||
|Plans for future periods.|.....|||
|Going concern ..||||
|Statement of Trustee's responsibilities .....||||
|Appointment
ofAuditors. .....||||
|Report ofthe Independent|Auditors. .||10|
|Statement of Financial Activities.||.|13|
|Balance Sheet||||
|Statement ofCash Flows|||15|
|Notes to the Financial Statements.|||16|
##
||Relstered|Office and|Office and|||Stairways|
|---|---|---|---|---|---|---|
||operational||address|||19Douglas Road|
|||||||Harpenden|
|||||||AL5 2EN|
|||||Company|Number|(England and Wales): 02903642|
|||||||Charity Number: 1035252|
||Trustees, Directors 8|||||Peter Taylor (Chair)|
||Members ofExecutive:||||Caroline Rosser-Smith
(Vice Chair)||
|||||||Nick Latham (Treasurerj|
|||||||Gary Caseberry|
|||||||Julie Caseberry|
|||||(resigned 30August 2023) Eloise Huddleston|||
|||||||John Wallace|
|||||(co-opted 15September 2023)Annemari
Ottridge|||
||Chief Executive Officer:|||||Angela Duce|
|Head|ofFinance &Operations:|||||Kate Bell|
||Service|Managers:||||Leigh Benford
Residential|
||||||Claire Wilson: Community
Services||
||||Bankers:|||Triodos Bank UK Ltd|
|||||||Deanery Road|
|||||||Bristol|
|||||||BS1SAS|
|||Solicitors:||||Taylor Walton|
|||||||TW House|
|||||||Station Approach|
|||||||Harpenden|
|||||||AL5 4SP|
||Independent||Auditors:|||Miller &Co|
|||||||Chartered
Accountants|
|||||||5 Imperial Court|
|||||||Laporte Way|
|||||||Luton|
|||||||LU4 BFE|
||||Patron:|||John Kitching|
||Contact details:||||website:|www. harpendenmencap.
org.uk|
||||||email:|ofgceCwharpendenmencap.
co.uk|
|||||||phone: 01582460055|
|||||facebook: www.facebook.corn/LocalHarpendenMencap/|||
||||||twitter:|twitter. corn/HarpendenMencap|
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|Governance|The Charity was founded
in 1959.Itisa charitable company,
limited by guarantee
and incorporated
on 2 March 1994.|
|---|---|
||We are also a registered
charity.|
||The company
was established
under
a Memorandum
of Assodation
and
Articles,
last reviewed
in 2012. The|
||Memorandum
establishes
the powers and objectives ofthe charitable
company
and is governed
by the Articles.
In|
||the event that the company iswound
up the members are required to contribute
a maximum
ofE1.Ihey do not share|
||in any assets ifthere isa surplus.|
||Harpenden
Mencap isatotally selffunded
company and rely on our own resources. We are affiliated to Royal Mencap|
||but receive no finandal
support from them.|
|Structure|The Charity
has an Executive Committee,
up to 12members.
The Committee
meets monthly
and is responsible
for|
||the strategy and direction ofthe charity. The members ofthe Executive Committee are Directors ofthe Company and|
||Trustees ofthe Charity.|
||The Executive Committee has overall control ofthe charity. Itisresponsible forthe day-to-day
activities ofthe charity,|
||although
this may be delegated.
In addition to the strategic input members ofthe Committee
support campaigning,|
||publicity
and other activities.
All members
ofthe committees
give their time voluntarily
and generally
receive no|
||benefits from the charity other than the incidental
benehts ofbeing closer tothe care being offered tosome oftheir|
||family members.|
||In the year one Trustee,
Nick I.atham,
provided
finance and support
services to the Charity
through
a company of|
||which he is a Shareholder
and Director to cover absence of critical staff; further
details are given below and in the|
||notes tothe accounts.|
||Trustee appointments
are confirmed
by the members atthe Annual General Meeting, induding
any Trustees co-opted|
||since the previous
AGM. Potential
trustees
are invited to attend
Executive Committee
meetings
or working
party|
||groups before being appointed.
On appointment
there is an induction
process including
a pack with background|
||information
and guidelines
on duties and responsibilities,
covering both general
Charity Commission
guidance
and|
||items specific tothe Charity.|
||Currently there is no fixed term or rotation ofTrustees.|
||Members ofthe Executive Committee
have specigc areas ofexpertise and skill set reviews are undertaken
to identify|
||strengths
and weaknesses
as different circumstances
arise.|
|Management|The responsibility
forthe day to day running ofthe charity is delegated tothe Chief Executive Officer (CEO) and Senior|
||Management
team.|
||The CEO attends
and presents
at the Executive
Committee
meetings.
The CEO also liaises
regularly
with
Chair,|
||Treasurer
and other members ofthe Executive Committee.|
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|Audit response to risk identified|||||
|---|---|---|---|---|
|-the nature ofthe industry,
control environment
and|charity performance;||||
|-results ofour enquiries ofmanagement
about their|own identification
and assessments|ofthe risks ofirregularities;|||
|-any matters we identified
having obtained and reviewed the charitable company's
policies and procedures|||relating to:||
|-identifying,
evaluating,
and complying
with laws and|regulations
and whether they were|aware of any instances ofnoncompliance;|||
|-detecting
and responding tothe risks of fraud and whether
they have knowledge of any||actual, suspected,|or alleged fraud;||
|-the matters discussed
among the audit engagement|team regarding
how and where fraud might occur in||the gnancial statements|and any potential|
|indicators offraud.|||||
##
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##
|(Including
Income and Expenditure|(Including
Income and Expenditure|(Including
Income and Expenditure|Account)||||||
|---|---|---|---|---|---|---|---|---|
||||||Unrestricted|Restricted|Total|Total|
||||||Funds|Funds|Funds|Funds|
||||||||2023|2022|
|||||Notes||||E|
|Income:|||||||||
|Donations
and legacies|||||150,238|55,103|205,341|501,164|
|Charitable Activities:|||||||||
|Residential
Care|||||1,171,336||1,171,336|1,125,837|
|Community
services|||||1,096,852||1,096,852|1,064,281|
|Other activities|||||1,680||1,680|895|
|Total Income from Charitable||Activities|||2,269,868||2,269,868|2,191,013|
|Other trading activities|||||19,214||19,214|67,633|
|Fundraising
income|||||10,388||10,388|8,861|
|Investment
income: bank interest|||||5,244||5,244|1,342|
|Total Income|||||2,454,952|55,103|2,510,055|2,770,013|
|Expenditure:|||||||||
|Charitable activities|||||||||
|Residential
Care|||||1,392,680||1,392,680|1,304,534|
|Community
services|||||1,191,956||1,191,956|1,023,255|
|Other activities|||||3,283|4,792|8,075|7,740|
||||||2,587,919|4,792|2,592,711|2,335,529|
|Other trading activities|||||91,433||91,433|80,474|
|Fundraising
costs|||||15,663||15,663|17,828|
|Total Expenditure|||||2,695,015|4,792|2,699,807|2,433,831|
|Net Income/(Expenditure)|before transfers||||(240,063)|50,311|(189,752)|336,182|
|Transfers between
funds||||18|||||
|Net movement
in funds for||the|year|6,7|(240,063)|50,311|(189,752)|336,182|
|Total Funds at 1April 2022|||||2,950,785|33,118|2,983,903|2,647,721|
|Total funds at31March 2023||||18|2,710,722|83+29|2,794,151|2,983,903|
##
||||Total|Total|
|---|---|---|---|---|
||||2023|2022|
|Fixed assets:|||||
|Freehold property|||3,187,330|3,187,330|
|Other tangible
fixed assets||13|45,428|68,365|
|Total Fixed Abets|||3,232,758|3,255,695|
|Current Assets|||||
|Debtors and prepayments||14|77,283|511,842|
|Cash at bank and in hand|||606,528|340,117|
||||683,811|851.959|
|Creditors|||||
|Amounts
falling due within one year|||(248,813}|(209,783)|
|Net Current Assets|||434,998|642,176|
|Creditors|||||
|Amounts
falling due|after more than one year|16|(873,605}|(913,968)|
|Total Net Assets|||2,794,151|2,983,903|
|The Charity Funds||17|||
|Unrestricted
funds|||2,573,006|2,813,069|
|Designated
funds|||137,716|137,716|
|Total unrestricted|funds||2,710,722|2,950,785|
|Restricted funds|||83,429|33,118|
|Total Charity Funds|||2,794,151|2,983.903|
##
##
|tatement of Cash|Fio|ws|||||
|---|---|---|---|---|---|---|
||||||2023|2022|
|Reconciliation ofnet income to net|cash flow from||operating activities:||||
|Net income/(expenditure)
for year|||||(189,752)|336,182|
|Investment
income|||||(5,244)|(1,342)|
|Depreciation
on tangible assets|||||34,862|36,284|
|Loss on sale ofassets|||||3,269||
|(Increase)/Decrease
in debtors|||||434,559|(389,681)|
|Increase/(Decrease)
in creditors|||||47,103|(897)|
|Net cash (outflow}/inflow
from operating||activities|||324,797|{19,320)|
|Cash flows from investing activities:|||||||
|Investment
income||||||1,342|
|Purchase oftangible fixed assets|||||(15,194)|(34,060)|
|Net cash (absorbed)
by investing
activities|||||(9,950)|(32,718)|
|Cash flows from Financing activities|||||||
|Repayment
ofloan|||||{48,436)|(53,299)|
|Net cash absorbed
in financing activities|||||(48,436)|(53,299)|
|Change in cash or cash equivalents|in the|reporting|period||266,411|(105,337)|
|Cash and cash equivalents
at31March 2022|||||340,117|445,454|
|Cash and cash equivalents
at31March 2023|||||606,528|340,117|
|Analysis ofchanges in net debt||||At31March|Cash|At 31March|
|||||2022|Flow|2023|
|Cash: at bank and in hand||||340,117|266,411|606,528|
|Debt: Secured bank loan||||(967,267)|48,436|(918,831)|
|Total||||6(627,150)|6314,847|(312,303)|
##
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|.
Donations
and legacies|||||
|---|---|---|---|---|
||Unrestricted|Restricted|2023|2022|
||||6|f|
|Donations|24,582|20,689|45,271|22,254|
|Legacies|125,276||125,276|467,012|
|Subset'iptions|380||380|396|
|Grants||34,414|34,414|11,502|
||150,238|55,103|205,341|501,164|
##
||||Unrestricted|Restricted||2022|
|---|---|---|---|---|---|---|
|Incoming Resources|||||||
|From Public Authorities|||1,897,007||1,897,007|1,760,236|
|Grants and government||pandemic support|3,511||3,511|83,043|
|Rental income|||317,549||317,549|300,507|
|Feesfor using facilities
Total services income||and services|51,801
2,269,868||51,801
47,227
2,269,8682,191,013||
|Charitable
activities costs|||||||
|StaffCosts|||2,108,120|411|2,108,531|1,952,750|
|Depreciation|||34,317||34,317|35,272|
|Secured Loan Interest|payable||43,441||43,441|31,839|
|Other direct costs|||390481|4,381|394,962|304,637|
|Governance
costs|||11,460||11,460|11,031|
||||2,587,919|4,792|2,592,711|2,335,529|
|Net defidt on charitable|activities||(318,051)|(4,792)|(322,843)|(144,516)|
##
|||Unrestricted|Restricted|2023|2022|
|---|---|---|---|---|---|
||||||f|
|Shop: income||19,214||19,214|63,285|
|Grants and government|pandemic support|||||
|Total income||19,214||19,214|67,633|
|Shop expenditure:||||||
|Staff costs||(41,952)||(41,952}|(42,961)|
|Other||(49,481)||(49,4$1)|(37,513)|
|Net deficit on other trading activities||(72,219)||(72,219)|(12,841}|
##
##
||Unrestricted|Restricted|2023|2022|
|---|---|---|---|---|
|Income|10,388||10,38&|8,861|
|Expenditure|{15,663)||(15,663)|(17,828)|
||{5,275)||(5,275)|(8,967)|
##
|||2023|2022|
|---|---|---|---|
|||6||
|Professional|fees - AuditoCs remuneration|5,640|5,760|
|Administrative|salaries|4,560|4,255|
|Insurance - Trustee indemnity||1,093|1,016|
|Other||167||
|||11,460|11,031|
##
||||2023|2022|
|---|---|---|---|---|
|||Note|||
|Pandemic|related support||3,511|87,391|
|Staff costs|||(2,155,042)|(2,005,957)|
|Auditor's|remuneration||(5,640)|(5,760)|
|Depreciation|||(34,862)|{36,284)|
##
|Pandemic related support|Grants|Cost recovery
f.|2023
E|2022
f|
|---|---|---|---|---|
|Hertfordshire
County
Council (HCC):|||||
|Grants towards costs ofinfection control|3,511||3,511|77,297|
|)ob retention
scheme (furlough)||||1,672|
|Statutory Sickpay - covid related||||4,422|
|StAlbans District Coundl:|||||
|Retail grants and rate rebates||||4,000|
||3,511||3,511|87,391|
##
##
|||2023|2022|
|---|---|---|---|
|Salaries||1,554,990|1,508,946|
|Social security costs||139,853|126,701|
|Employer
contributions to pension schemes||69,243|68,650|
|Redundancy
costs||55,687|32,575|
|Other employment|costs|32,275|29,572|
|Total employment|costs|1+52,048|1,766,444|
|Agency costs||302,994|239,513|
|||2,155,042|2,005,957|
|The average full time equivalent|monthly|number ofemployees|was:|||
|---|---|---|---|---|---|
|Staff numbers||||2023||
|Support Services||||||
|Administration||||||
|||||61|61|
##
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##
##
|2.Free|hold
Property|||
|---|---|---|---|
|||2023|2022|
|Cost:|Pine Court|2,608,309|2,608,309|
||Stairways|579,021|579,021|
|||3,187,330|3,187,330|
##
##
##
|3.Other Tangible
Fixed|Assets|||||
|---|---|---|---|---|---|
||Furniture|&equipment:||Motor||
||||offilce|Vehicles|Total|
|Cost||||||
|At 1April 2022||369,002|86,516|22,905|478,423|
|Additions||10,758|4,436||15,194|
|Disposals||(19,761)|(3,543)||(23,304)|
|At 31March 2023||359,999|87,409|22,905|470,313|
|Depreciation||||||
|At 1Api'il 2022||327,119|60,034|22,905|410,058|
|Charge for year||22,198|12,664||34,862|
|Disposals||(16,492)|(3,543)||(20,035)|
|At31March 2023||332,825|69,155|22,905|424,885|
|Net book value:||||||
|At 31March 2023||27,174|18,254||45,428|
|At31March 2022||41,883|26,482||68,365|
##
##
||2023|2022|
|---|---|---|
|Residents' chargesinvoiced|5,441|5,756|
|Legacies||442,938|
|Other debtors|33,096|32,464|
|Prepayments|38,746|30,684|
||77,283|511,842|
##
||||2023|2022|
|---|---|---|---|---|
|||Note|||
|Bank loan repayable|within one year|16|4S,226|53,299|
|Income in advance|||4,374|5,128|
|Trade creditors|||78,643|52,436|
|Sodal Security and other taxes|||41,494|39,950|
|Pension contributions|||10,795|11,109|
|Other creditors|||||
|Accruals|||67,573|45,315|
||||248,813|209,783|
##
||2023|2022|
|---|---|---|
|Within one year - (Capital only forthe next year)|45,226|53,299|
|Bank Loan repayable
after more than 1year:|||
|Between one and two years|48,255|55,195|
|Between two and five years|165,036|177,645|
|After more than five years|660@14|681,128|
|Sank Loan repayable after more than 1year:|873,605|913,968|
|Total bank loan at 31stMarch 2023|918,831|967,267|
##
##
||Restricted|Designated|General|Total|
|---|---|---|---|---|
||Funds|Funds|Fund|Funds|
|Tangible fixed assets|||3,232,758|3,232,758|
|Current assets|83,429|137,716|462,666|683,811|
|Current liabilities|||(248,813)|(24S,813)|
|Long term liabilities|||(873,605)|(873,605)|
|Total net assets|83,429|137,716|2,573,006|2,794,151|
##
|8.Movement|s
in Funds||||||
|---|---|---|---|---|---|---|
|||1April 2022|Income|Expenditure|Transfers|31March 2023|
|Unrestricted
funds:|||||||
|General fund||2,813,069|2,454,952|(2,695,015)||2,573,006|
|Designated
funds:|||||||
|Building||101,289||||101,289|
|Major Building|Repairs|36,427||||36,427|
|Total unrestricted|funds|2,950,785|2,454,952|(2,695,015)||2,710,722|
|Restricted funds:|||||||
|Building||17,324|1,720|||19,044|
|Employment
Projects|||33,414|||33,414|
|Amenities||15,794|19,969|(4,792)||30,971|
|Total restricted
funds||33,118|55,103|(4,792)||83,429|
|Total Funds||2,983,903|2410,055|(2,699,&07)||2,794,151|
##
##
||tend|and Buildings:||Other equipment
and agreements||
|---|---|---|---|---|---|
|||2023|2022|2023|2022|
|Expiry date:||||||
|less than 1year|||21,000|648|2 137|
|between one and five years|||84,000|1,015|743|
|after more than five years|||24,500|||