Poptpeath Supf lif e Savinu Club AffiIBtsdto Surf Life Saving Cornwall and the Surf Lrfe Saving Iii Briiain HEADQUARTERS Portreath Beach. Portreath. Cornwall UIQ BS17E w•M.portrealhslsoco.uk 66th Annual General Meeting of Portreath Surf Life Saving Club. Tuesdayg 3rd" December 2024 at 7pm Members Present: Jo Rowe, James Carpenter. Claire Tripp, Lee Wheeler, Andrew Knights, Daniel Burrows. Talan Bellman, Jay O'Donnell, Dave Webb. Andrew Eddison, Oliver Shilston, Sowenna Bateman, Craig Salmone, Steven Hancock. Phil Bateman, Matt Bull, Katy Green, Susan Bray, Diane Green. Lisa Jones. Nikki Kendall. Apologies Chris Wiles, Sam Bateman, Simon Lewis. Jack Johns. David Green, Emma Phillips, Piran Phillips, Rob Phillips, Hayden Phillips, Sarah Trerise. Emma Kendall. Chairman's Report: Apologies for my absence but l am currently not well. Affiliated to Surf Life Saving Cornwall and the Surf Life Saving Association of Great Britain HEADQUARTERS Portreath Beach, Portreath, Cornwall UK. WEBSITE WV4W.POrtreathslsc.co.uk Welcome to the 66th Annual General Meeting of Portreath Surf Life Saving Club, iys been another great year, despite the poor weather and sea conditions the members have got stuck in and made the most of it. The year again started with the National Stillwater events. in which the yOLrth did team did well, and Izzy Leigh took out a National Title in the Open. We then got on to the beach and provided voluntary patrols during Easter and the May holidays. We again had another successful Club Training Camp at beachside Holiday Park. which proved successful in terms of training and socially. The season continued as nomlal with qualifications and award training take place. surf lifesaving activities taking place on the beach for all ages and a full program of local competitions, national selection events and National Championships. SPOND continued to work well and increased participation at all training and events with everyone in the club knowing what was going on and when. The peak of this was on a Thursday night Board Session we had over 50 people training in our Open surf squad, which was a great evening. The club continued to train lifeguards and again many club members went on to paid employment with the RNLI. With the weather not great we managed to just about get though the Cornish Nipper. Open and Masters Championships with a bit of disruption, but the Cornish Youth Champs was very successful for both the club and the region and full credit to all the helpers that made it happen. The club then went on to claim
its 19th consecutive National Title, with a great team made up of all ages from across the club with many family members competing in the same team and many friends joining us from New Zealand and Australia. what a turnoLrt, weather, surf and being back at Fistral Beach in Newquay, we are returning for 2025. Other highlights include: The Nippers continued their success of again climbing the points score table at Nationals. Piran Phillips was selected for the GB Team forthe World Championships and also represented Portreath. We successfully had a sponsored Nipper Swim which enable the Nippers to purchase 5 new boards and a sponsored row/run which led to the purchase of a new surf ski. At the end of the season, we had a great Dinner and Dance which will hopefully be the start of an annual event again. The clubhouse continues to be our best asset in terms of giving our members an experience like no other club and the opportunity tt gives us to do fundraising in it. But on the flipside, it is also our largest liability and the 20 years plus building continues to cost us more each year. As a club we must continue to fundraise to maintain the best clubhouse in the Northern Hemisphere. In 2024 we elected John Martin MBE as our club President and shortly after we lost him, as a long-standing member of Portreath and the World of lifesaving he will be missed deeply but remembered for all he has done for lifesaving around the World. As the Chairman of the club and a parent of now two nippers in the club l am super proud of everything we do and could not think of a better club for my children to grow up in and the opportunities surf lifesaving gives. Yours in Lifesaving David Green- Chainnan Treasurers Report 2024- l am pleased to present the Treasurers Report for the financial year ended 30th September 2024. As you will see from the first page, there has been a substantial net increase over the year in the club's bank balances of £11,844.43, with the club ending the financial year with £43,526.90 in the bank. This includes a cash reserve of £IO.000.00 for emergencies, together with refundable deposits paid for club keys. The available funds are therefore £31,682.47. In addition, as at the end of the financial year, the RNLI owed the club £1,818.11 for their share of the club's utility bills. I would just like to highlight a few aspects of the accounts: The Membership system for most sections of the club has changed this year so that membership fees, equipment storage (where relevant), swimming fees and basic competency fee are all amalgamated and charged quarterly by direct debit. This gives the appearance that the money collected for memberships has increased substantially to £40,117.76. However, you will see that swim and competency fees are down accordingly. The club has been fortunate to receive several donations. totalling £1.399.21 for which we are very grateful. The breakdown is on the final page of the annual report (Note l). The club had applied for two grants for new equipment but was sadly unsuccessful. However, this prompted a couple of fundraising sponsored events which raised £4,567.80 towards the cost of new equipment as detailed on final page (Note 4). The funds received from hire of the clubhouse have almost doubled to £8,571_80 (less £5(M), returned as a refundable deposit). Details on final page (Note 2}. With the increased hiring of the clubhouse and the club's social events, the bar has again made a very substantial net contribution of over £5,000 to the club's income. Although the maintenance costs for the clubhouse have
decreased to £6,205.48 {Breakdown on final page Note 5) there remain some substantial Costs to be paid to ensure the clubhouse is in good condition. Sundry income and expenditure as in Notes 3 and 6 covers mainly licenses. key deposits and end of season events. This concludes my report for the year 2023/2024. Susan Bray Honorary Treasurer Portreath Surf Lifesaving Club PORTREATH SLSC BANK ACCOUNT BALANCES END OF YEAR REPORT TO 30- SEPTEMBER 2024 2024 2023 Lloyds Cu rrent Account Lloyds Deposit Account 13,636.88 10 092.37 25,709.99 10 032.23 23,729.25 19,797.65 35,742.22 (12,012.97) Surplus CeiptsIexpenditUre in the Year 43 526.90 23 729.25 As at 30 September 2024 Lloyds Current Account Lloyds Deposit Account 31.682.47 11,844.43 13,636.88 10,092.37 43 526.90 23 729.25
PORTREATH SLSC RECEIFYfs AND PAYMENTS ACCOUNT END OF YEAR REPORT TO 30 SEPTEMBER 2024 2024 2023 INCOME Notes Memberships and Racks Swimming Donations and Grants Clothing Sales Fundraising Dinner & Dance Competition Fees Exam & Course Fees Hire of Hall Bar Takings Deposit Interest Sundries 40.117.76 2.183.82 1.399.21 946.65 12.235.30 497.88 10.656.86 4.91 8,571.80 10.201.32 127.06 1 332.97 29,006.22 7,878.79 3,369.87 1,053.22 4,063.25 8,669.65 720.43 4,895.00 7.931.30 60.14 88,275.54 67,647.8" EXPENDrruRE Water Electricity 1,177.95 1,158.68 812.08 958.70 1 968.83 6,076.24 8.541.43 3.060.08 12,851.79 2,378.62 1,246.42 1,231.29 1,457.70 634.43 1 889.07 6,458.91 9,081.60 3,506.44 10,826.00 1.519.04 Phone Insuran Memberships Fundraising Competition Fees Exam Fees, Courses and Manuals il_ l_ Bar purcha*s Hall Hire Expenses Pool Hire Intemevwebsite Clothing Purchases Trophies Equipment Consumables, Cleaning and Waste Disposal Repairs and Maintenan Sundry Expenses 4.810.41 500.00 8,901.25 240.00 1.514.35 155.40 7,311.41 4.320.94 6,205.48 1.610.49 5,128.02 0.00 9,324.00 150.00 2,326.59 0.00 4,965.21 3,451.32 20,802.69 2 121.02 68,477.89 79,660.8, EXCESS INCOME (EXPENDttURE) 19 797.65 12 012.97
PORTREATH SLSC NOTES ON THE RECEIPTS AND PAYMENTS ACCOUNT END OF YEAR REPORT TO 30- SEPTEMBER 2024 Note 2024 Donations & Grants Illogan Community Choir Symes Funerdl Donations Sand Chair Portreath Aquathon 150.00 252.00 627.18 70.00 300.00 1.399.21 Hall Hire RNLI Private Hires H20 Purple Gecko Richfords Wedding NHS Ratrace 2,734.30 1,117.50 1,025.00 370.00 120.00 2200.00 930.00 75.00 8.571.80 Sundry Income Key Deposits Kernow Adventure 914.19 418.78 1 332.97 Equipment Costs BOC Oxygen First Aid replenishment Sound System Paddles Icon Ski Boards and fins Boat Oar Boat batteries Various small items 531.54 40.49 319.99 334.00 2,420.00 3,380.00 60.00 25.63 199.76 7,311.41 Clubhouse Repairs/Maintenance Rentokil Plumbing Electrics Storage cupboard refit Door locks Window and door repairs Lift (making good) Fire Pump service Sand clearance 568.88 588.90 523.20 470.00 1,245.24 640.00 480.00 801.60 174.60 508.80
Various small Items 204.26 6.205.48 Sundry Expenses Zoom Licenses Affiliation TV License Silent Disco Towing fuel Kernow Adventure Stationery 62.36 319.59 50.00 169.50 258.00 68.54 600.00 82.50 1,610.49 Club Constitution There were no changes to the club constitution or rules this year. Membership fees Membership Fees were reviewed at a previous committee meeting as SLSGB fees are due in December to enable members to continue training and competing. Elertion of Committee Members The following members were proposed and duly nominated to undertake committee positions- Chairperson Wice Chairperson Hon. Treasurer Hon. Secretary Club Captain, Masters Manager Vice Club Captain Club Patrol Co-ordinator Safe Guarding Officer Club Training Officer Membership Secretary Nipper Managers Youth Manager Surf Boat Captain Gear Steward, Club Steward Quartermaster (Uniform) SLSGB Programme Lead David Green Jack Johns Susan Bray Diane Green Steven Hancock Piran Phillips Paul Skinner Sarah Trerise Stevan Bowens Hanna Brixton Katy Green. Lisa Jones Jo Rowe Jay O'Donell Simon Lewis Emma Kendall George Haynes The Meeting dosed at 8pm followed by an infomial discussion.
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinevs Report Report to the trusteesl members of Portreath Surf Life Saving Club On accounts for the year ended 301h September 20234 Charity no (rf any) Set out on pages 1to4 I report to the trustees on my examination of the accounts of the above charity (Yie Trusf) for the year ended 3010912024 Responsibilities and As the tharity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carrted out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charty Commission under section 145(5)(b) of the ACL I have completed my examination. I Confi that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect" accounting records were not kept in accordan with section 130 of the Act or the ac(xJunts do not accord with the accounting records Independent examinerfs statement I have no concems and have come a(xoss no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rf they do not apply. Signed: lan Moores FCA Date: 14/04/2025 Name: lan Moores Relevant professional qualification(s) or body (rf any): ICAEW Address: Evergrn. Greenwith Road. Perramvell Station, Truro TR3 7LT
Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, Independent examination of chatity a(xx)unts: directions and guidance for examiners). Give here brief detsils of any items that the examiner wishes to disclose. NIA
Portveath Supf Life Saviny Clu Affilmledto Surf Life Saving Cornwall and the Surt Lifesaving Associalion of Great Brfrtain HEADQUARTERS Portreath Beach. Portreath. ConNal UK. Tel. 012(Q 842746 .uk The Trustees Annual Report of Portreath Surf Life Saving Club for the year ended the 30th of September 2024. Legal and administrative details l-charity name -Portreath Surf Life Saving aub 2-Charity registration number - 1035244 3-Principal address - Valley Croft, New Portreath Road, Redruth, Comwall, TR16 4HN 4- Governing instrument - a constitution adopted in September 2016 and updated in 2021. 5-Objects of the charity - the aim of the dub is to save a life whether by prevention or by rescue from the beach 6-Advisers - Bankers - Uoyds Bank plc 7- The names of the trustees who served in the year are as shown on the annual return. 8- The club committee, who are appointed annually by the members, appoint trustees by a majority deasion. Activities in the year The club continued to fulfil its primary function of prevention of the loss of life on Portreath Beadi with no drownings occurring in the year despite poor weather and sea conditions. The membership level was maintained with the dub sucSsfUllY training many members enabling them to pass lifesaving exams and to compete locally, Nationally and in(Teasingly, Internationally, in the Surf Lifesaving SrM)rt. Reserves Policy The building continues to be expensive to maintain and it remains the policy of the club to build up sufficient resources to ensure the long-term viability of the property and to be able to replace and maintain equipment when required. It has bn agreed to keep a balance of £10,000 in a Uoyds Bank Savings Account for this purpose. Trustees Responsibilities in relation to accounting matters Laws applicable to charities in England and Wales require the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In pparIng finanaal statements giving a true and fair view, the trust$ should follow best practise and select suitable accounting policies and then apply them consistently. make judgements and estimates that are reasonable and prudent and state whether applicable accounting standards and statements of recommended practise have been followed, subject to any departures disclosed and explained in the finanoal statement. To prepare the finanoal statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records which disdose, with reasonable accuracy the financial position of the charity and which enable them to both ascertain the finanaal w)sition of the charity and which enable them to ensure the finanaal statements comply with applicable law, regulations and trust deed. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities