ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND
Annual Report Year Ended 30 June 2024
Charity Number 1035169
ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Annual report
Year ended 30 June 2024
| Contents | Pages |
|---|---|
| Reference and administrative information | 1 |
| Trustees’ report | 2 – 3 |
| Independent examiner’s report to the trustees | 4 |
| Statement of receipts & payments | 5 |
| Statement of assets and liabilities | 6 |
| Receipts and payments accounts | 7 – 8 |
ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Reference & Administration
Year ended 30 June 2024
Charity name
Charity status
Charity registration number
Registered office
Meeting address
Website
Independent Examiner
Bankers
Trustees R Whittington P Spaven G Mayell B Langheim E Milne
Rotary Club of Bristol Breakfast Trust Fund
Charitable Trust
1035169
The Old Coach House, 12a Greenway Rd, Redland, Bristol, BS6 6SG
Bristol Lawn Tennis And Squash Centre, Redland Green, Bristol, BS6 7HF www.bristolbreakfastrotary.org.uk
Stuart Smith FCA
CAF Bank
Treasurer President 2022/23 President 2023/24 President 2024/25 President Elect 2025/26
1
ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Trustees’ Report
Year ended 30 June 2024
The trustees have pleasure in presenting their report of the Trust for the year ended 30 June 2024.
Structure, Governance and Management
Governing Document
Rotary Club of Bristol Breakfast Trust Fund (the ‘Trust’) is a charitable trust governed by trust deed dated 12 January 1994.
Appointment of Trustees
The trustees include the following officers of the Rotary Club of Bristol Breakfast (the ‘Club’):
The President The President elect for the ensuing year Immediate Past President The Treasurer and their successors for the time being in office.
The Club has the power by resolution to appoint new trustees of the Trust Fund from members of the Club.
Organisational Structure
The trustees meet monthly as members of the Club’s management team (The Council) and receive written financial and other reports detailing the Trust's activities in advance or at all meetings. All meetings are fully minuted.
Related Parties
The Rotary Club of Bristol Breakfast is a weekly club meeting at breakfast. All fundraising activities for the Trust are undertaken by Club members. The Club’s council members recommend charitable beneficiaries for the Trust and these are voted and agreed upon by the trustees and members of the Club.
The Rotary Club of Bristol Breakfast was granted a charter by Rotary International in Great Britain & Ireland.
Objectives and Activities
Aims & Objectives
The Trust is dedicated to applying the capital and income of the Trust to or for the relief of the poor and needy or for such other charitable purpose, institution, society or object as the Club shall direct.
The Club organises fundraising activities in order to generate funds which support charities. The trustees ensure that the Charity undertakes all activities for the purpose of public benefit.
Activities, Achievements and Performance
The main fundraising activities during the year are detailed below. Each fundraising activity has a headline charity which receives the majority of funds raised from that activity, with the balance used for other charitable purposes approved by the Club.
The Club’s biggest fund raiser is the annual Dragon Boat Festival which takes place shortly before the year end. Funds raised are therefore typically registered in one financial year and the associated disbursements to charities in the following financial year. Funds raised in 2023-24 were lower than those raised in 2022-23 and the corresponding charitable disbursements will be lower in 2024-25. In the current year the result was an outflow of funds of a net £16,891.
2
ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Trustees’ Report
Year ended 30 June 2024
Dragon Boat Festival
The annual Dragon Boat Festival, held in Bristol’s historic floating harbour, is organised by the Club. The festival is held at Baltic Wharf between the Cottage Inn and the Bristol Marina. It is intended to be fun while raising funds for charity. The 2024 event took place on 16 June 2024. On an accrued basis a net gain of £16,070 was earned in 2024 (2023: £30,439).
Golf Day
The Club organised fund-raising Golf Days in October 2023 and May 2024. They are open to individual players or teams and are held at the Bristol & Clifton and the Henbury Golf clubs. The events raised a net £4,273 on an accrued basis (2023: £3,409). Bridge Learning Campus, an academy school trust in South Bristol, was the main beneficiary of the events.
Public Benefit
The trustees are mindful of their duties under the Charities Act 2011 to have regard to the public benefit guidance issued by the Charity Commission.
Financial Review
On an accrued basis, income generated from fundraising activities undertaken during the year totalled £45,507 (2023: £60,864). Costs incurred to put on those fundraising activities amounted to £19,738 (2023: £21,752). The Trust made donations to local and international charities of £39,610 on an accrued basis (2023: £43,815). Of this amount, £37,910 (2023: £42,515) was distributed to 21 (2023: 19) local and international charities with a further £1,700 (2023: £1,300) being distributed to 17 charities (2023:13) for visiting and giving talks to the Club.
Reserves
Unrestricted Funds
Free cash reserves amounted to £29,092 at 30 June 2024 (2023: £45,980) and net reserves including all other assets and liabilities amounted to £24,847 (2023: £30,865) on an accrued basis.
Restricted Funds
Certain donations were received by the Trust in the year for specific charities. Restricted funds of £680 remained for disbursement at 30 June 2024 (2023: 5,200).
Future Plans
The members intend to continue to raise funds to support those charities that meet the aims and objectives of the Trust. Plans are underway for the 2025 Dragon Boat Festival and the Golf Days.
B Langheim
President
15 January 2025
3
Independent Examiner’s Report to the Trustees of the Rotary Club of Bristol Breakfast Trust Fund
Year ended 30 June 2024
I report to the trustees on my examination of the accounts of the Rotary Club of Bristol Breakfast Trust Fund (“the Trust”) for the year ended 30 June 2024 set out on pages 5 to 8.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Stuart Smith FCA
39 Caledonia Place Bristol BS8 4DN
15 January 2025
4
ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Statement of Receipts & Payments
Year ended 30 June 2024
| Receipts Receipts from donations, grants and legacies Receipts from fundraising/ other trading activities Investment income: Bank interest receivable Total cash income Payments Expenditure on raising funds Expenditure on charitable activities Total cash expenditure Net (outgoing)/ incoming cash resources Cash funds at start of year Cash funds at end of year |
Unrestricted Funds £ 1,175 47,769 228 |
Restricted Funds £ 6,658 798 - |
Total Funds 2024 £ 7,833 48,567 228 |
Total Funds 2023 £ 10,106 63,766 108 73,980 21,219 35,360 56,579 17,401 28,579 45,980 |
|---|---|---|---|---|
| 49,172 | 7,456 | 56,628 | ||
| 20,645 40,898 |
- 11,976 |
20,645 52,874 |
||
| 61,543 | 11,976 | 73,519 | ||
| (12,371) 40,780 |
(4,520) 5,200 |
(16,891) 45,980 |
||
| 28,409 | 680 | 29,089 | ||
5
ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Statement of Assets and Liabilities
Year ended 30 June 2024
| 2024 | 2023 | |||
|---|---|---|---|---|
| Unrestricted | Restricted | Unrestricted | Restricted | |
| funds | funds | funds | funds | |
| £ | £ | £ | £ | |
| Cash Funds | 28,409 | 680 | 40,780 | 5,200 |
Signed by two trustees on behalf of all the trustees:
B Langheim - President
R Whittington - Treasurer
15 January 2025
Registered Charity Number 1035169
6
ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Receipts and Payments Accounts
Year ended 30 June 2024
| Receipts from donations, grants and legacies Unrestricted Funds £ Various donations 1,175 Rotary District grant & Rotary clubs' donations - 1,175 Receipts from fundraising and other trading activities Unrestricted Funds £ Dragon Boat Festival 32,602 Golf Day 8,932 Other events 6,235 47,769 Expenditure on raising funds Direct Unrestricted funds costs £ Dragon Boat Festival 14,477 Golf Day 4,561 Other events 1,607 20,645 |
Receipts from donations, grants and legacies Unrestricted Funds £ Various donations 1,175 Rotary District grant & Rotary clubs' donations - 1,175 Receipts from fundraising and other trading activities Unrestricted Funds £ Dragon Boat Festival 32,602 Golf Day 8,932 Other events 6,235 47,769 Expenditure on raising funds Direct Unrestricted funds costs £ Dragon Boat Festival 14,477 Golf Day 4,561 Other events 1,607 20,645 |
Restricted Funds £ 2,535 4,123 |
Total Funds 2024 £ 3,710 4,123 |
Total Funds 2023 £ 10,106 - 10,106 Total Funds 2023 £ 48,641 6,777 8,348 63,766 Total Funds 2023 £ 14,767 3,368 3,084 21,219 |
|---|---|---|---|---|
| 1,175 | 6,658 | 7,833 | ||
| Restricted Funds £ - - 798 |
Total Funds 2024 £ 32,602 8,932 7,033 |
|||
| 47,769 | 798 | 48,567 | ||
| Direct costs £ 14,477 4,561 1,607 |
Support costs £ - - - |
Total Funds 2024 £ 14,477 4,561 1,607 |
||
| 20,645 | - | 20,645 | ||
7
ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Receipts and Payments Accounts
Year ended 30 June 2024
| Expenditure on charitable activities Note Grants & donations made: Green House Electric Cooking, Nepal (Pokara RC) 3H (Ugandan latrines project) Kids Out Bridge Learning Campus Carel du Toit Rotary End Polio Now Campaign Nepalese Student Funding Swimming gala Maji Safi - Kenya Rotary International Foundation Isiphiwho MS Therapy Ukraine Disaster Relief Caring in Bristol NICU N Bristol charity Turkey Earthquake relief Carers Support We Love Coffee Bank charges Other charities -all to charitable organisations, less than £1,000 |
Unrestricted Funds £ 17,610 5,200 1,150 3,094 2,095 1,500 1,000 1,290 1,280 1,250 1,000 200 - - - - - - - 4,169 60 |
Restricted Funds £ - 7,350 2,350 - 500 558 798 200 - - - - - - - - - - - 220 - |
Total Funds Total Funds 2024 2023 £ £ 17,610 - 12,550 800 3,500 - 3,094 - 2,595 3,186 2,058 1,000 1,798 1,000 1,490 200 1,280 - 1,250 1,000 1,000 1,000 200 1,025 - 12,270 - 2,500 - 2,025 - 1,343 - 1,300 - 1,065 - 1,000 4,389 4,584 60 62 |
|---|---|---|---|
| 40,898 | 11,976 | 52,874 35,360 |
Related party transactions
The Trust is affiliated with Rotary International (RI). The Trust made donations of £1,768 to the Rotary 'End Polio Now' campaign (2023 - £1,000) and £1,000 to the RI Foundation (2023 - £1,000).
8