2023-06-30-accounts - Rotary Club Of Bristol Breakfast Trust Fund

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator. This document is also available as Markdown.

ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND

Annual Report Year Ended 30 June 2023

Charity Number 1035169

ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Annual report

Year ended 30 June 2023

Contents	Pages
Reference and administrative information	1
Trustees’ report	2 – 3
Independent examiner’s report to the trustees	4
Statement of receipts & payments	5
Statement of assets and liabilities	6
Receipts and payments accounts	7 – 8

ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Reference & Administration

Year ended 30 June 2023

Charity name

Charity status

Charity registration number

Registered office

Meeting address

Website

Independent Examiner

Bankers

Trustees R Whittington D Royall P Spaven G Mayell B Langheim

Rotary Club of Bristol Breakfast Trust Fund

Charitable Trust

1035169

The Old Coach House, 12a Greenway Rd, Redland, Bristol, BS6 6SG

Bristol Lawn Tennis And Squash Centre, Redland Green, Bristol, BS6 7HF www.bristolbreakfastrotary.org.uk

Stuart Smith FCA

CAF Bank

Treasurer President 2021/22 President 2022/23 President 2023/24 President Elect 2024/25

ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Trustees’ Report

Year ended 30 June 2023

The trustees have pleasure in presenting their report of the Trust for the year ended 30 June 2023.

Structure, Governance and Management

Governing Document

Rotary Club of Bristol Breakfast Trust Fund (the ‘Trust’) is a charitable trust governed by trust deed dated 12 January 1994.

Appointment of Trustees

The trustees include the following officers of the Rotary Club of Bristol Breakfast (the ‘Club’):

The President The President elect for the ensuing year Immediate Past President The Treasurer and their successors for the time being in office.

The Club has the power by resolution to appoint new trustees of the Trust Fund from members of the Club.

Organisational Structure

The trustees meet monthly as members of the Club’s management team (The Council) and receive written financial and other reports detailing the Trust's activities in advance or at all meetings. All meetings are fully minuted.

Related Parties

The Rotary Club of Bristol Breakfast is a weekly club meeting at breakfast. All fundraising activities for the Trust are undertaken by Club members. The Club’s council members recommend charitable beneficiaries for the Trust and these are voted and agreed upon by the trustees and members of the Club.

The Rotary Club of Bristol Breakfast was granted a charter by Rotary International in Great Britain & Ireland.

Objectives and Activities

Aims & Objectives

The Trust is dedicated to applying the capital and income of the Trust to or for the relief of the poor and needy or for such other charitable purpose, institution, society or object as the Club shall direct.

The Club organises fundraising activities in order to generate funds which support charities. The trustees ensure that the Charity undertakes all activities for the purpose of public benefit.

Activities, Achievements and Performance

The main fundraising activities during the year are detailed below. Each fundraising activity has a headline charity which receives the majority of funds raised from that activity, with the balance used for other charitable purposes approved by the Club.

ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Trustees’ Report

Year ended 30 June 2023

Dragon Boat Festival

Bristol Harbourside’s annual Dragon Boat Festival is organised by the Club. The festival is held at Baltic Wharf between the Cottage Inn and the Bristol Marina. It is intended to be fun while raising funds for charity. The 2023 event took place on 11 June 2023. On an accrued basis a net gain of £30,439 was earned in 2023 (2022: £16,338). The Green House, a charity to support young people and families who have experienced sexual abuse, was chosen as the headline charity for the event, which received £21,860 following the year end.

Golf Day

The Club organised fund-raising Golf Days in October 2022 and May 2023. They are open to individual players or teams and are held at the Bristol & Clifton and the Henbury Golf clubs. The events raised a net £6,777 on an accrued basis (2022: £5,967). Bridge Learning Campus, an academy school trust in South Bristol, was the main beneficiary of the events.

Public Benefit

The trustees are mindful of their duties under the Charities Act 2011 to have regard to the public benefit guidance issued by the Charity Commission.

Financial Review

On an accrued basis, income generated from fundraising activities undertaken during the year totalled £60,864 (2022: £41,946). Costs incurred to put on those fundraising activities amounted to £21,752 (2022: £16,990). The Trust made donations to local and international charities of £43,815 on an accrued basis (2022: £40,894). Of this amount, £42,515 (2022: £39,774) was distributed to 19 (2022: 19) local and international charities with a further £1,300 (2022: £1,120) being distributed to 13 charities (2022:11) for visiting and giving talks to the Club.

Reserves

Unrestricted Funds

Free cash reserves amounted to £45,980 at 30 June 2023 (2022: £28,579) and net reserves including all other assets and liabilities amounted to £30,865 (2022: £25,415) on an accrued basis.

Restricted Funds

Certain donations were received by the Trust in the year for specific charities. Restricted funds of £5,200 remained for disbursement at 30 June 2023 (2022: nil).

Future Plans

The members intend to continue to raise funds to support those charities that meet the aims and objectives of the Trust. Plans are underway for the 2024 Dragon Boat Festival, Art event and the Golf Days.

G Mayell

President

29 November 2023

Independent Examiner’s Report to the Trustees of the Rotary Club of Bristol Breakfast Trust Fund

Year ended 30 June 2023

I report to the trustees on my examination of the accounts of the Rotary Club of Bristol Breakfast Trust Fund (“the Trust”) for the year ended 30 June 2023 set out on pages 6 to 9.

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Stuart Smith FCA

39 Caledonia Place Bristol BS8 4DN

29 November 2023

ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Statement of Receipts & Payments

Year ended 30 June 2023

Unrestricted Funds £ 2,566 63,766 108	Restricted Funds £ 7,540 - -	Total Funds 2023 £ 10,106 63,766 108
66,440	7,540	73,980
21,219 33,020	- 2,340	21,219 35,360
54,239	2,340	56,579
12,201 28,579	5,200 -	17,401 28,579
40,780	5,200	45,980

ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Statement of Assets and Liabilities

Year ended 30 June 2023

	2023		2022
	Unrestricted	Restricted	Unrestricted	Restricted
	funds	funds	funds	funds
	£	£	£	£
Cash Funds	40,780	5,200	28,579	-

Signed by two trustees on behalf of all the trustees:

G Mayell - President

R Whittington - Treasurer

29 November 2023

Registered Charity Number 1035169

ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Receipts and Payments Accounts

Year ended 30 June 2023

Receipts from donations, grants and legacies Unrestricted Funds £ Various donations 2,566 Members' donations in lieu of breakfast costs - Rotary District grant & Rotary clubs' donations - 2,566 Receipts from fundraising and other trading activities Unrestricted Funds £ Dragon Boat Festival 48,641 Golf Day 6,777 Art Live - Other events 8,348 63,766 Expenditure on raising funds Direct Unrestricted funds costs £ Dragon Boat Festival 14,767 Golf Day 3,368 Other events 3,084 21,219	Restricted Funds £ 7,540 - -	Total Funds 2023 £ 10,106 - -
2,566	7,540	10,106
	Restricted Funds £ - - - -	Total Funds 2023 £ 48,641 6,777 - 8,348
63,766	-	63,766
Direct costs £ 14,767 3,368 3,084	Support costs £ - - -	Total Funds 2023 £ 14,767 3,368 3,084
21,219	-	21,219

ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Receipts and Payments Accounts

Year ended 30 June 2023

Expenditure on charitable activities Note Grants & donations made: MS Therapy Bridge Learning Campus Ukraine Disaster Relief Caring in Bristol NICU N Bristol charity Turkey Earthquake relief Carers Support Isiphiwho Maji Safi - Kenya Rotary End Polio Now Campaign Rotary International Foundation We Love Coffee Carel du Toit Electric Cooking, Nepal (Pokara RC) Nepalese Student Funding Bristol Children's Help (Barton Farm) The Green House Kids Out Brightwell Project Bank charges Other charities -all to charitable organisations, less than £1,000	Unrestricted Funds £ 12,270 3,186 2,500 2,025 1,343 10 1,065 25 1,000 1,000 1,000 1,000 1,000 800 150 - - - - 4,584 62	Restricted Funds £ - - - - - 1,290 - 1,000 - - - - - - 50 - - - - - -	Total Funds 2023 £ 12,270 3,186 2,500 2,025 1,343 1,300 1,065 1,025 1,000 1,000 1,000 1,000 1,000 800 200 - - - - 4,584 62	Total Funds 2022 £ - 3,500 3,400 - - - - - 1,500 1,370 1,000 - - 5,336 1,050 4,250 2,220 2,200 1,000 4,593 120
	33,020	2,340	35,360	31,539

Related party transactions

The Trust is affiliated with Rotary International (RI). The Trust made donations of £1,000 to the Rotary 'End Polio Now' campaign (2022 - £1,370) and £1,000 to the RI Foundation (2022 - £1,000).