## **ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND** **Annual Report Year Ended 30 June 2022** **Charity Number 1035169** **ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Annual report** ## **Year ended 30 June 2022** |**Contents**|**Pages**| |---|---| |Reference and administrative information|**1**| |Trustees’ report|**2 – 4**| |Independent examiner’s report to the trustees|**5**| |Statement of receipts & payments|**6**| |Statement of assets and liabilities|**7**| |Receipts and payments accounts|**8 – 9**| **ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Reference & Administration** ## **Year ended 30 June 2022** Charity name Rotary Club of Bristol Breakfast Trust Fund Charity status Charity registration number Registered office Charitable Trust 1035169 The Old Coach House, 12a Greenway Rd, Redland, Bristol, BS6 6SG Meeting address Website Redland Green Club, Redland Green Bristol BS6 7HF www.bristolbreakfastrotary.org.uk Independent Examiner Bankers Stuart Smith FCA CAF Bank Trustees R Whittington _Treasurer_ J Whittaker _President 2020/21_ D Royall _President 2021/22_ P Spaven _President 2022/23_ GMayell _President Elect 2023/24_ 1 **ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Trustees’ Report** ## **Year ended 30 June 2022** The trustees have pleasure in presenting their report of the Trust for the year ended 30 June 2022. ## **Structure, Governance and Management** ## Governing Document Rotary Club of Bristol Breakfast Trust Fund (the ‘Trust’) is a charitable trust governed by trust deed dated 12 January 1994. ## Appointment of Trustees The trustees include the following officers of the Rotary Club of Bristol Breakfast (the ‘Club’): The President The President elect for the ensuing year Immediate Past President The Treasurer and their successors for the time being in office. The Club has the power by resolution to appoint new trustees of the Trust Fund from members of the Club. ## Organisational Structure The trustees meet monthly as members of the Club’s management team (The Council) and receive written financial and other reports detailing the Trust's activities in advance or at all meetings. All meetings are fully minuted. ## Related Parties The Rotary Club of Bristol Breakfast is a weekly club meeting at breakfast. All fundraising activities for the Trust are undertaken by Club members. The Club’s council members recommend charitable beneficiaries for the Trust and these are voted and agreed upon by the trustees and members of the Club. The Rotary Club of Bristol Breakfast was granted a charter by Rotary International in Great Britain & Ireland. ## **Objectives and Activities** ## Aims & Objectives The Trust is dedicated to applying the capital and income of the Trust to or for the relief of the poor and needy or for such other charitable purpose, institution, society or object as the Club shall direct. The Club organises fundraising activities in order to generate funds which support charities. The trustees ensure that the Charity undertakes all activities for the purpose of public benefit. ## Activities, Achievements and Performance The main fundraising activities during the year are detailed below. Each fundraising activity has a headline charity which receives the majority of funds raised from that activity, with the balance used for other charitable purposes approved by the Club. 2 **ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Trustees’ Report** ## **Year ended 30 June 2022** ## _Dragon Boat Festival_ Bristol Harbourside’s annual Dragon Boat Festival is organised by the Club. The festival is held at Baltic Wharf between the Cottage Inn and the Bristol Marina. It is intended to be fun while raising funds for charity. The 2022 event took place on 19 June 2022. On an accrued basis a net gain of £16,338 was earned in 2022 (2021: £(331)). The West of England Multiple Sclerosis Therapy Centre (the ‘Brightwell’) was chosen as the headline charity for the event, which received £10,000 following the year end. ## _Golf Day_ The Club organised fund-raising Golf Days in October 2021 and May 2022. They are open to individual players or teams and are held at the Bristol and Clifton Golf Club. The events raised a net £5,967 on an accrued basis (2021: £6,198). The charity ‘Bridge Learning Campus’ was the main beneficiary of the events. ## _Other Fundraising Activities and Grants_ ‘Art Live’ was an event which raised £1,289 (2021: nil) both through ticket sales and the auctioning of artworks for charity. Due to the Covid-19 pandemic and the consequential inability of the club to meet in public, many members volunteered to donate a portion of the money they normally spent on breakfasts to good causes. This initiative continued into the current financial year and £7,376 was raised (2021: £21,145). ## **Public Benefit** The trustees are mindful of their duties under the Charities Act 2011 to have regard to the public benefit guidance issued by the Charity Commission. ## **Financial Review** On an accrued basis, income generated from fundraising activities undertaken during the year totalled £41,946 (2021: £19,034). Costs incurred to put on those fundraising activities amounted to £16,990 (2021: £4,731). The Trust made donations to local and international charities of £40,894 on an accrued basis (2021: £38,078). Of this amount, £39,774 (2021: £36,978) was distributed to 19 (2021: 23) local and international charities with a further £1,120 (2021: £1,100) being distributed to 11 charities (2021:11) for visiting and giving talks to the Club. 3 **ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Trustees’ Report** ## **Year ended 30 June 2022** ## **Reserves** Unrestricted Funds Free cash reserves amounted to £28,579 at 30 June 2022 (2021: £27,652) and net reserves including all other assets and liabilities amounted to £25,415 (2021: £27,441) on an accrued basis. ## Restricted Funds Certain donations were received by the Trust in the year for specific charities. These were fully disbursed in the year and there were no restricted funds at 30 June 2022 (2021: nil). ## **Future Plans** The members intend to continue to raise funds to support those charities that meet the aims and objectives of the Trust. Plans are underway for the 2023 Dragon Boat Festival, Art event and the Golf Days. P Spaven President 14 December 2022 4 **Independent Examiner’s Report to the Trustees of the Rotary Club of Bristol Breakfast Trust Fund** ## **Year ended 30 June 2022** I report to the trustees on my examination of the accounts of the Rotary Club of Bristol Breakfast Trust Fund (“the Trust”) for the year ended 30 June 2022 set out on pages 6 to 9. As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Stuart Smith FCA 39 Caledonia Place Bristol BS8 4DN 14 December 2022 5 ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Statement of Receipts & Payments Year ended 30 June 2022 Unrestrlcted Fund8 Rest￿￿8￿ Totsl Funds Total Funds Funds 2022 2021 R•e•lpts Receipts from donations, grants andlggacies Receipts from fundraisingl other trdding a¢tMIitis Investment incon*'. Bank interest receivable 13,320 31,470 3,247 16,567 31.470 22,588 18,137 Total cash Incom• 44,796 3.247 48,043 40.725 Payments Expenditure on raising funds 15,577 15,577 4,400 Expenditure on charitable activities 28,292 3.247 31,539 37.695 Total cash 0X￿nditUr• 43,869 3.247 47,116 42,095 Nèt Incomlngl {outgolngl cash r•sourcè8 927 927 11,3701 Cash funds at start of year 27,652 27,652 29,022 Ca$h fvnds at•nd ofy•ar 28.579 28,579 27.652 **ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Statement of Assets and Liabilities** **Year ended 30 June 2022** Signed by two trustees on behalf of all the trustees: P Spaven - President R Whittington - Treasurer 14 December 2022 Registered Charity Number 1035169 7 ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Receipts and Payments Accounts Year ended 30 June 2022 Re¢elpts frorn dgnotlons, grants and lega¢le$ Unrestricted Funds Restricted Total Funds Total Funds Funds 2022 2021 mbers, dOna￿onS In Ileu of breakfast eosts Rotsry District grdnl & olher Rotary club8. donatK)n8 Various donations 12.867 12.867 2,000 1.700 1 S.6S4 3,307 3,627 2,000 1,247 453 3,247 16,567 R•eèlpts from fundralslng and othèr tradlng aetlvlllès Unrestricted Funds Restricted Total Funds Total Funds Funds 2022 2021 Dragon 808t F&stNal Golf Day Art LNe Othèr avènts 17,430 10,427 1,289 2.324 17,430 10,427 1,289 2,324 1.000 8,758 8.379 Exp•ndlturn on ralslng fvnd8 Direct costs Support Tol81 Funds Total Fund8 costs 2022 2021 Unrnstrlctsd funds Dragon B081 Fe8tW81 Golf Day Other &v&nts 10,992 4,220 365 10,992 4.220 36S 600 3,800 15,577 15,577 4,400 ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Receipts and Payments Accounts Year ended 30 June 2022 Expendi￿re on charitable actlvities Unrestricted Funds Restricted Total Funds Total Funds Funds 2022 2021 Note Grants & donations made." Elgdric Cooknng. Ngpal IPok8r8 RCI Bridge Leaming Campus Bristol Children's Help (Barton Fannl Ukrdine Disaster Relief The Green House Klds Out Maji Safi - Kenya Rotary End Polio Now CampaKJn N&pa￿sts Student Funding Rotary Inlemathjnal FOundat￿n Brightwell Project Caring in Bristol Rotary Gbbal Grant Scholarship Support Youth Moves Juli8n House Disaster Aid Europe IBeirut} RYLA Lord Mayorfs Xmas appeal 3,336 3.500 4,250 2,553 2,120 2.200 1,500 1,370 750 1.000 1.000 2,000 5,336 3,500 4,250 3,400 2,220 2,200 1,500 1,370 1,050 1,000 1.000 3,768 647 100 5,000 1,462 1,000 3.720 1,000 300 4.000 3,307 2,500 2,500 2,000 1.500 1,000 Other chaiities - all to chantablg offJaniSat￿￿s, less th8n £1,000 Bank charges 4,593 120 4,593 120 4.760 178 28,292 3,247 31,539 37.695 Relatsd party transactlons The Trust is affiliated wth Rotary Int8matK)nal IRII. The Trust made donations of £1,370 to the Rotary'End PolKs No¥V campaKJn12021 - £1,000) and £1,000 to thè Rl Found8tK&n12021 - £1.0001.