## **ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND** **Annual Report Year Ended 30 June 2021** **Charity Number 1035169** **ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Annual report** ## **Year ended 30 June 2021** |**Contents**|**Pages**| |---|---| |Reference and administrative information|**1**| |Trustees’ report|**2 – 4**| |Independent examiner’s report to the trustees|**5**| |Statement of receipts & payments|**6**| |Statement of assets and liabilities|**7**| |Receipts and payments accounts|**8 – 9**| **ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Reference & Administration** ## **Year ended 30 June 2021** Charity name Charity status Charity registration number Registered office Meeting address Website Independent Examiner Bankers Trustees R Whittington N Harradine J Whittaker D Royall P Spaven Rotary Club of Bristol Breakfast Trust Fund Charitable Trust 1035169 The Old Coach House, 12a Greenway Rd, Redland, Bristol, BS6 6SG The Folk House 40A Park Street Bristol BS1 5JG/ Zoom teleconferencing www.bristolbreakfastrotary.org.uk Stuart Smith FCA CAF Bank _Treasurer President 2019/20 President 2020/21 President 2021/22 President Elect 2022/23_ 1 **ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Trustees’ Report** ## **Year ended 30 June 2021** The trustees have pleasure in presenting their report of the Trust for the year ended 30 June 2021. ## **Structure, Governance and Management** ## Governing Document Rotary Club of Bristol Breakfast Trust Fund (the ‘Trust’) is a charitable trust governed by trust deed dated 12 January 1994. ## Appointment of Trustees The trustees include the following officers of the Rotary Club of Bristol Breakfast (the ‘Club’): The President The President elect for the ensuing year Immediate Past President The Treasurer and their successors for the time being in office. The Club has the power by resolution to appoint new trustees of the Trust Fund from members of the Club. ## Organisational Structure The trustees meet monthly as members of the Club’s management team (The Council) and receive written financial and other reports detailing the Trust's activities in advance or at all meetings. All meetings are fully minuted. ## Related Parties The Rotary Club of Bristol Breakfast is a weekly club meeting at breakfast. All fundraising activities for the Trust are undertaken by Club members. The Club’s council members recommend charitable beneficiaries for the Trust and these are voted and agreed upon by the trustees and members of the Club. The Rotary Club of Bristol Breakfast was granted a charter by Rotary International in Great Britain & Ireland. ## **Objectives and Activities** ## Aims & Objectives The Trust is dedicated to applying the capital and income of the Trust to or for the relief of the poor and needy or for such other charitable purpose, institution, society or object as the Club shall direct. The Club organises fundraising activities in order to generate funds which support charities. The trustees ensure that the Charity undertakes all activities for the purpose of public benefit. ## Activities, Achievements and Performance The main fundraising activities during the year are detailed below. Each fundraising activity has a headline charity which receives the majority of funds raised from that activity, with the balance used for other charitable purposes approved by the Club. 2 **ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Trustees’ Report** ## **Year ended 30 June 2021** ## _Golf Day_ Historically the golf day takes place annually in May, however due to the Covid pandemic, the May 2020 event was postponed until October 2020. There was a further Golf Day in May 2021, meaning two golf days were held in the financial year. It is open to individual players or teams and is held at the Bristol and Clifton Golf Club. The event raised a net £6,198 on an accrued basis (2020: £2,950). The charity ‘Bristol Children’s Help’, was the main beneficiary of the events. ## _Dragon Boat Festival_ Bristol Harbourside’s annual Dragon Boat Festival is organised by the Club. The festival is held at Baltic Wharf between the Cottage Inn and the Bristol Marina. It is intended to be fun while raising funds for charity. Unfortunately, the 2021 event (in common with the 2020 event) had to be cancelled as a result of the Covid19 pandemic. On an accrued basis a net loss of £331 was incurred in 2021 (2020: net gain of £3,799) due to a non-recoverable deposit paid to run the event. No charity has yet been chosen as the headline charity for the 2022 Dragon Boat Festival. ## _Other Fundraising Activities and Grants_ The Club organised a Zoom presentation named ‘A Perfect Planet – Volcanoes’ which was presented by Huw Cordey, the series producer for the BBC’s ‘A Perfect Planet’. This event raised £1,845 for the Avon Wildlife Trust and other Club charities. Due to the continuing effects of the Covid-19 pandemic, in place of its weekly breakfast meetings the club continued its meetings remotely using a teleconferencing platform. Commencing in 2020, many members volunteered to donate a portion of the money they normally spent on breakfasts to good causes. This initiative raised £21,145 in 2021 (2020: £6,427). The programme continues in the current year. The Trust took part in the Global Grant Scholarship Support Project whereby a South Korean student studying in Bristol was funded by the club to the amount of £3,307 (2020: £33,674). This amount was refunded to the club by the Rotary Club of Gangseo, Seoul, S Korea via Rotary International. ## **Public Benefit** The trustees are mindful of their duties under the Charities Act 2011 to have regard to the public benefit guidance issued by the Charity Commission. ## **Financial Review** On an accrued basis, income generated from fundraising activities undertaken during the year totalled £19,034 (2020: £36,876). Costs incurred to put on those fundraising activities amounted to £4,731 (2020: £23,465). Despite the reduced income, partly as a result of donations from members in lieu of breakfast costs, the Trust made donations to local and international charities of £38,078 on an accrued basis (2020: £36,792). Of this amount, £36,978 (2020: £35,992) was distributed to 23 (2020: 20) local and international charities with a further £1,100 (2020: £800) being distributed to 11 charities (2020:8) for visiting and giving talks to the Club. 3 **ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Trustees’ Report** ## **Year ended 30 June 2021** ## **Reserves** Unrestricted Funds Free cash reserves amounted to £27,652 at 30 June 2021 (2020: £29,022) and net reserves including all other assets and liabilities amounted to £27,652 (2020: £25,339). ## Restricted Funds Certain donations were received by the Trust in the year for specific charities. These were fully disbursed in the year and there were no restricted funds at 30 June 2021 (2020: nil). ## **Future Plans** The members intend to continue to fundraise to support those charities that meet the aims and objectives of the Trust. Plans are underway for the 2022 Dragon Boat Festival and the May Golf Day. President 17 January 2022 4 **Independent Examiner’s Report to the Trustees of the Rotary Club of Bristol Breakfast Trust Fund** ## **Year ended 30 June 2021** I report to the trustees on my examination of the accounts of the Rotary Club of Bristol Breakfast Trust Fund (“the Trust”) for the year ended 30 June 2021 set out on pages 6 to 9. As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Stuart Smith FCA 39 Caledonia Place Bristol BS8 4DN 17 January 2022 5 ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Statement of Receipts & Payments Year ended 30 June 2021 Unreslricled Funds Restricled Total Funds Total Funds Funds 2021 2020 Recelpts Receipts from donations, grdnts and legacies Receipts from fundraising and other trading aclMtiÉ Investment incomè: Bank interest receNabl& 18.674 18.137 5.914 22.588 18.137 42,747 52,210 Total cash incorno 34,811 5.914 40,725 94,962 Payments Expendlture on ralsing funds 4.400 4.400 27.947 Expendlture on charitable actNitles 31.781 5.914 37.695 92.883 Total cash eX￿ndIture 36,181 5.914 42.095 120,830 Nel outgolng cash resourcos 11,3701 {1,3701 125,8681 Cash fvnd¥ at stsrt ofyear 29,022 29,022 54,890 Ca8h fvnds atend ofyear 27.652 27,652 29,022 **ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Statement of Assets and Liabilities** ## **Year ended 30 June 2021** Signed by two trustees on behalf of all the trustees: ………………………………………………………… R Whittington - Treasurer 17 January 2022 Registered Charity Number 1035169 7 ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Receipts and Payments Accounts Year ended 30 June 2021 Rocelpts frorn donatlonsi grants and logacles Unreslricled Funds Restricted Total Funds Total Funds Funds 2021 2020 Members. donations in lieu of breakfast costs Rotary Global Grant Scholarship Support Vaiious donat￿n$ 15,654 15,654 3,307 3,627 6,427 33,674 2,646 3,307 2,607 1,020 22,588 Recelpts from fundralslng and other tradlng actlvltles Unrestricted Funds Restrfcted Total Funds Total Funds Funds 2021 2020 Golf Day Blad( Tie Zoom dinner Great Weston Bike Ride Volcano Lecture {via Zoom) Dragon Boat FeslNal other events 8,758 4,947 2,114 1,188 1,000 130 8,758 4,947 2,114 1,188 1,000 130 3,635 21,975 26,600 18.137 18,137 52,210 Ex￿ndI￿rn on ral8lng funds Dlrect costs Support Total Funds Total Funds costs 2021 2020 UnrnstrSctsd funds Drydgon Boat Festwal Golf Day Aero gala Other events 600 3.800 600 3.800 7,723 22 19,548 654 4.400 4,400 27,947 ROTARY CLUB OF BRISTOL BREAKFAST TRUST FUND Receipts and Payments Accounts Year ended 30 June 2021 Expend1￿re on charftablo actlvltles Unrestricted Restricted Total Funds Total Funds Not& Funds Funds 2021 2020 Grnnts & donat￿n8 made.. The Green House Caring in Bristol Bridge Leaming Campus Nepalese Student Funding Rotary Global Grant Scholarship Support Youth Moves Julian House Disaster Aid Europe (Beirull RYLA Mali Safi- Kenya Lord Mayors Xmas appeal Rotary End Polio Now Campaign Rotary Intemal￿naI Foundation Bridges for Prosperity Elmfield School Air Ambulance Fishtail RC (School Project. Nepall Kids Out Swifts Gala Testicular cancer Rotary GBI Renewal fund Feeding Bristol Bristol Food Bank 5,000 4,000 2,861 2,020 5,000 4,000 3,768 3,720 3,307 2,500 2,500 2,000 1,500 1,462 1.000 1.000 1.000 1,000 23,000 3,000 907 1,700 3,307 33,674 2,100 2,500 2.500 2.000 1.500 1.462 1.000 1.000 1.000 100 1,000 1,000 4,612 4,200 4,000 2,850 2,376 2,250 1,121 1,000 1,000 1,000 Other charities - all to chaitable organisations. less than £1,000 Bank charges 4,760 178 4,760 178 3,500 100 31,781 5.914 37,695 92,883 Rolatod party tran$a¢tions The Twst is affiliated wth Rotary Inlemational IRII. Th8 Trust made a grnnt of £3,307 in the year to S Korean student studying in Bristol %thich was fully reimbursed by Rl {2020 - £33,674). The Trust made donations of £1,000 lo the Rotary 'End Polio Now, campaign12020 - £1,000} and £1,000 to the Rl Foundation12020 - £1,000).