CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From To 0110912023 (Period start date) 3110812024 (Period end date) Charity name: Pepperpot Bathford Pre-school Charity registration number: 1035101 Objectives and Activities Summary of the purposes of the chafity as set out in rty goveming document Para 1 17 Our objective is to provide high quality. early years Ipre-schooll leaming opportunitie5 within 8 safe 8nd c8rin8. Child centred enwronment. We workto promote the development of age appropriate academic and social skills, which will allow children to flourish upon enteringlo¥m81 schoobng. We aim to ensure th8t these opportunities Can be 8¢¢essed by all families w￿l￿1n the Lo¢81 community. Summary ofthe main activit￿S in relation lo those purposes for the public benefft, in particular, the activit￿8. projects or services identified in the accounts. The preschool benefits the community throu8h delivery of our organisaiional objectives as a charity in an accessible and inclusive manner, and there are no identified detrimental effects of the purpose of the or8anisation or its artiVit￿5. 1.19 The preschool has referred to the 8uidarKe contained in the Charrty Commission's general guidance on public benefit when reviewing the aims and objectives and in plannin8 future activities. Statement confirming whether the trustees have had regard lo the guidance issued by the Charity Commission on public benefft 1.18 We undertook a piece of work to scope the potential to adjust service provision hours to Improve the p￿SChOOlS accessibility for certain cohorts of parents. Presently demand negates the need and ability to adjust 5eryice provision. We wtll ensu￿ any fvtU￿ Ipotentiall ￿SUItant change thal emer8es from this review 15 implemented for the public benefit. without tompromising our CO￿ obiettive. Additional infomation loptionall You ma choose to include further statements where relevant about.. Policy on grant makn'ng Pw¥ 1.38 Policy on social investment including program related investment Parn 1.38 Contribution made by volunteers We have always been keen for the parents. carers and indeed grandparent5 to be fully invofved within the 8roup. They are invited to join us for either a morning or aftemoon session. Which WÈ believe not onty benefits the children but has also allowed the parents time to talk freèly with their child's key worker. where ide35 can be offered and shared to help the children progress further at home. it also lets them see exartty wh31 their child gets up to during the session and what their interest. and fascinations are. Pw¥ 1.38 In addition to this we are incredibly fortunate to have a pool of mature volunteer helpers. that also bring a wealth of life experience to the setting as they continually offer their help. each and every week. Other Achievements and Perfomlance Summary of the main achievements of the charity, idenlrfying the dsfference the charity's work has made to the circumstances of rts benefioaries and any wider beneffts to SOC￿ as a whole. Financialty. thts year has made a $I￿ht profit, as the number of children attending the settin8 increased- in comparison to the last couple of vears. when the settin8 was running at a loss. Staffing remains flexible and stafflthild ratios were constantty observed. P¥8 1.20 We sent a group of children onwards. predominantly. to our two local primary schools. With siaff members working closety alongside the teachers and parent5. offering lots of help with the tran5jtTrtinal process. We have been able to offer the opportunity for these children (those who moved up to Bathfofd Primary School) to retum to Pepperpot, durin8 the staggered starts that are offered in September by the school. Which has enabled the parents to secure vital wraparound ca￿. allowing them to fulfil theirworking cornmitments. We strive io en$￿￿ that the staff members thai we empksy feel fully appreciated and lisiened to. We arrange ￿gUlar ￿aff meetings, and we also have individual staff supervision meetings to highlight any dÈfficulties that the staff fflay be facing alongside their yearty appraisal. All staff are encoura8ed to completè a variety of childcare courses. throughout the year. In line with OFSTED retommendations, we have ring- fenced a budget io support this personal and professional development further. We have also invited a couple of students from two local secondary schoo15. to join us for their work experience week. We tontinue to host several students frorn Norland College each year. during their six weekty in setting placements. We feèl that this arrangement has greatty benefited the settin& the students arKI al)ove all the children. Ourgoal is to continue to provide excellent pre- sch￿1 edvcation for the children of familie5 throughout the sufrouNling area. Additional infomation loptionall You ma choose to Include further statemerrts ￿re relevant about.. Achievements against objectives set Perfomance of fundraisiTrJ activities against objectives set P•r• 141 Investment perfom8nc* against obj'eclives Para 1.41 Other Financial Review Review of the thanty's finanual posrtion al the end of the period ra 1.21 Following several year5 of running at a h)ss (due to a drop in child numbers and increases in utilities eicl. in 2023124 we made a small profit. Our available cash reserves are replenished to a level that will al￿W for continued service viability through any futu￿ financTral pinch points. Although uptake numbefs are senificanily improved Trn 2024125 and look set to continue for 2025126. Which will hopefully alk)w us to invesl in staffin8 and setting enhancements. Statement eX￿oining the policy for holding reserves stating why they are held P￿122 We have the set requirement to have sufficient reserves to cover 3 months, running costs. which is approxirnatety £15.CO)- at a minimum. We aim to idealty hold 6 months costs in ￿serve, to provide an adequate bufferfor periods where the service runs at a loss. The setting is very small. and piices for attendance are kept as low as possib￿ to ensu￿ wider acces5 for all tsjcal families. As such variance in vptake each year las the number of suitabty aged children flurtuates within our informal tatchmentl can have a significant impad on income, whilst expenditure on core resources is noi as Ilexible. Amount of reserves held rn122 Min￿Mum held is £15.(￿. At the end of 2023124 we were in exces5 ofthe requirement. Reasons for holding zero reserves P￿122 Details of lund materially in deficrt Para 1.24 Explanabon of any uncertainties about the charity contsnuing as a g¢ing concem Pwa 1.23 Addltional inft>rniation loptionall YoLt ma ch¢)ose lo include further slalements where relevant about." The tharity's principal sources of funds (including Our principal funding comes from the EYE (Earty Years Eniitlementl ￿ailab￿ from our Local any fundraising) Authority IBANESI. Pw• 1.47 Children not in receipt of any funding or requiring additional hours. paid £6.￿ per hour. We also charge child a fee of £1 per dav lattendedl forall snacks. Parents are also requtred to pay a £25.CQ non- refvndable deposit. to secure a pla￿ for their child. when returning their completed application form. A reservation deposit of £IIKJ was introduced in year to help mitigate against non-uptake I very last rninute cancellations of places. which was impacting negatively on our capacity to plan appropriate ￿affing levels. The deposit is fully refundable when either agreed notice is grven or the child's place is taken up. We undertook small fundraisin8 evertts la (ake sale. and a 8ame5 Stall at the summer fairl in conjunction with our local primary school. We will undertake larger scale initiative as and whèn a specific ￿soUT￿ 15 needed. The 8￿atest expenditure is as always, the staff Wa8e bill. The Manager alongside the Cornmittee discuss the staff rota and admis5ion5. al various tbmes throughout the year. to ensure that the stafflchild rntios are always adhered to and to keep a close eye on the settin85 overall expenditure. Inveslmert policy and objective5 including any social investment policy adopted Parn146 A description of the principal risks facing the charity P￿1.46 Other Structure, Governance and Management Descriplion of Charty's trusts.. Type of goveming document Para 1.25 Constitution a5 amended and adopted on 81h April 2011. Association How is the chanty constituted? P8r8 1 Trustee selection methods including details of any conslrtutional provisions e.g. election to post or name of any person or body entrtled to appoint one or more trustees p￿1.25 Elett￿n by members at the AGM Additional infomiation (optional) You rna choose to indude further statements where re￿ant at*)Ut". Policies and procedures adopted for the induction and training of trustees P4rn 1.51 The charity's organisational structure and any wider nehvork with which the charity works P•¥f5t Relationship wrth any related part*s Pwa 1.51 Other Reference and Administrative details Cha name Other name the Charit uses Islered chari number Charity's pllncipal address Pe Pe 1035101 Dover's Park 8athford Bath BA1 7UB t Balhford Pre-sthwl t Pre-school Bathford Names of the charity trustees who manage the charlty Tn* name Office lrf*nyl Name ol pgrwi lor bDdyl tntlU•d 8•r Mrs Maria Pike Manager Treasurer Mrs Tessa O'mahony Ms Ernm3 Borowski Secretary Chair Mr Christopher Harkin5 10 11 12 13 14 15 16 17 20 Co orate Iruslees- names of the directors at the dale the re Director name wasa ved Name of Iruslees holding tile lo property tel0￿Ing lo the charity Funds held as custodian trustees on behalf of others Descnplion of the assets held in this ¢apacity Name and objects of the ehanty on whose behaw the assets are held and how this falls wrthin the custodian charity's obj.ects Details of arrangements for Safe custody and Segregation of such asset5 from the thanty's own assets Additional infomi4tlon foptional) Names and address￿ of advisers (Optional infomiatlon) Type of Name Address advisor Name of chlef exocutive or narnès of senlor staff mombws (Optional infonnation) Exemptions from disclosure Reason for nO￿dIS￿o$Ure of ke rsonnel details Other o tional infomjation Declarations The trustseg declarè that thgy hav• approved the trustees. r•port above. Signed on behalf of the charity's trustees Signaturelsl Full name(sl Position leg Secretary• Chair. etcl Emma Boft)wski Christo er Harkins Secretary Chair Dats 06 06 20 CHARITY COMMISSION FOR ENfjLAND AND WAIES 1035101 Receipts and payments accounts CC16a For th¢ pwiod To 01h)9r2023 3110812024 Section A Receipts and payments Unre$tritted lund• Restricted nd• Endowment fvnd• Tol41 IuSM15 Lèsi y8ar k*th• nMr•%t£ to IhTr n•ir4¥t£ toth• nBwwt£ toth• A1 ft￿¢1?￿ Voluntary tur Activities frryn gwvabr¥a ￿r￿J5 Invesbhent Intome Var￿ paywt y 67206 63,976 Sub total(Gross income for AR) $7396 63,976 A2 Asset and Investm•nt sal•s. 18ee tablel. Sub total 67,296 67,296 63,976 A3Pa Costs of werabw Inc4 Fundrai5iw iradiw costs 59,300 84,917 Sub total 59.938 59.93• 65.$47 A4 A88•t and invesknent hages.lgee tsbbe Sub total 59.938 59.938 65,547 Net of rncwpts/(payments) AS Tran$fefg belween fvnd$ A6 Cash fund5 last year end Cash funds thls year •rtd 7,359 7,359 1.571 25.929 25,929 33.28B 27,527 25,956 CCXX R18ccounts Issi Section B Ststement of assets and liabilities at the end of the period Unrestricted funds tonp•rntE Restricied funds to rwr•¥t£ Èndowment funds n•ar•sLE Categori¢s Details 81 Cash funds Totsl cash lunds 33.288 UnrFstricted funds b) n￿r•￿t É Endowment lundg funds to nfrarn￿£ Detail• rw•ro•t£ FynOto*th*h Curr•ntvalu• Dotal FundtowhKh Currenlv•lu• Details 84 Assgts r•tsin•d for th• eharity'8 own use Fundto*thKh Detalls BS Liabiliti•8 SwJned by one Orkn￿ tru$w on b8hatt of all Ihe lrnste88 Date of roval Sb3nature 071é¥ SlcQu Ek CCXX R2 acmjnts ISSI CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinef s Report Report to the trustees Pepperpot Bathford Pre￿h0o1 On accounts for the year ended 31 August 2024 Charity no (if any) 1035101 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("t￿ Trust°} for year ended 3110812024. Responsibilities and As the charty's trustees. you are responsible for the preparalion of Ihe basis of report accounts in accordance wrth the requirements of the Charities Act 2011 {"the Acri I report in respect of my examination of the Trust's accounts Ca￿led out under section 145 of the 2011 Act and in carying out my examination, have followed all the applicable Directions given by the Chanty Commission under section 14515){bl of the Ad. asi8 of independent My examination was carried out in accordance wilh the general directions examinerfs report given by the Charity Commissioners. An examination includes a review of the accounting records kepl by the chartty and a companson of the accounts presented wrth those records. It also includes consideration of any unusual rtems or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The Pro￿￿re$ undertaken do not provide all the evidence that would be required in an audrt. and consequently I do not exp￿$$ an audit O￿nIOn on the v*w given by the accounts. Independent I have completed my examination. I confimi that no malerial matters have examinerfs statement come lo my attention in connection with the examination which gives me Cause to believe that in, any material respect." the accounting ￿COrdS y￿re not kept in accordance with section 130 of the Chanties Act. or the accounts dKI not accord wrth the accounting records I have no concems and have come across no other matters in connection wrth the examinalion to vthich attention should tse drawn in this report in order to enable a proper understanding of the a¢￿Unts to be ￿aChed. Signed: Name: Relevant professional DIQ￿ IER June 2025 qualificationls) or body (rfany): Address: Section B Disclosure Only complete rf the examiner needs to highlight material matters of concern (see CC32, IndeFendent examination of chanty accounts.. directions and guidan￿ for examiners). Give here brief details of any items that the examiner wishes to dis¢loso. 4Ipr IER June 2025