|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report**|||||**for theperiod**|||
|**From **|Period start date|||**To**|Period end date|||
||Day
01|Month
09|Year
2020||Day
31|Month
08|Year
2021|
## Section A Reference and administration details
**Charity name** Pepperpot Bathford Preschool **Other names charity is known by** Pepperpot **Registered charity number (if any)** 1035101 **Charity's principal address** Dovers Park Bathford Bath **Postcode** BA1 7UB
## **Names of the charity trustees who manage the charity**
||1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|
|||Mrs Maria Pike||||
|||Dr Martin Goodhand||||
|||Mrs Charlotte Hart||||
|||Mrs Jennifer
Chesters||||
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|||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
|||**Name**||**Dates acted if not for whole year**||
|||||||
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**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution as amended and adopted on 8th April 2011. (The constitution is in Type of governing document the throes of revision and the amended version will be put to members shortly (e.g. trust deed, constitution) for comments and then will hopefully be adopted at the next AGM) Association
## Type of governing document
How the charity is constituted
(e.g. trust, association, company)
Election by members at the AGM Trustee selection methods
(e.g. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
During the Covid pandemic a variety of updated plans and procedures were adopted. These were reviewed regularly in light of any new government guidelines.
The staffing levels have remained the same with the Manager/Play Leader over seeing the day to day running of the setting including staffing issues, rotas, admissions, planning etc. With help and guidance from the Committee and the other members of staff.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
Our objective is to provide high quality, preschool learning opportunities within a safe caring and child centred environment.
**Summary of the objects of the charity set out in its governing document**
We aim to ensure that these opportunities can be accessed by all families within the local community.
**TAR**
March **2012**
2
The preschool has referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the aims and objectives and in planning future activities. No fundraising activities were undertaken in this financial year as our reserves were reasonably healthy and other groups in our community had more pressing financial needs than ours.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**TAR**
March **2012**
3
**Additional details of objectives and activities (Optional information)**
We have always been keen for the parents, carers and grandparents to be fully involved within the group. In addition to this we are incredibly fortunate to have a pool of mature volunteer helpers, that also bring a wealth of life experience. You **may choose** to include However, due to the COVID pandemic we have needed to continue to follow further statements, where the latest Health and Safety requirements and Government guidelines. This relevant, about: unfortunately has resulted in restricting all but essential visitors to the setting. • policy on grantmaking; But we will hopefully be able to reintroduce having some visitors back in the setting in the very near future, as we all feel that this arrangement benefits • policy programme related policy programme related everyone involved.
- policy programme related policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
Financially this has been another successful year for the group and our reserves **Summary of the main** have been increased. **achievements of the charity during the year** We continued to stay open throughout the pandemic and we were able to offer the children of Critical Frontline Workers, Key Workers and Vulnerable children with a variety of additional, flexible days/sessions as and when they were required. With any additional spaces offered primarily to the children in their final year with us.
The staff worked tirelessly to keep as much normality as possible for the children and their families that continued to attend the setting and we also offered ongoing information and ideas for the families that chose not to attend.
We sent a large group of children on to two of our local primary schools. To help with the transitional process we worked closely during the summer term, alongside both the parents and the schools involved.
We have a lower number of children returning in September for the new academic year. Due in part to the fact that we had to turn some families away as we had no available sessions last year. We do however have a number of children that have registered and will be joining us later throughout the year. We strive to ensure that the staff members that we employ feel fully appreciated and listened to. We arrange regular staff meetings and we also have individual staff support meetings to highlight any difficulties that the staff may be facing alongside their yearly appraisal. Our goal is to continue to provide excellent pre-school education for the children of families throughout the surrounding area.
**TAR**
March **2012**
4
## **Section E Financial review**
## **Brief statement of the**
**charity’s policy on reserves**
Our Reserves policy remains as is stated in our Constitution, whereby we are required to have sufficient reserves to cover 3 months’ running costs, which is approximately £15,000 At the end of the Financial Year we are in excess of the requirement.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
Our principal funding comes from the EYE (Early Years Entitlement) available from our Local Authority (BANES) All children are entitled to 15hrs per week, in the term after their third birthday, with some children being eligible to apply for 30 hours EYE.
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Children not in receipt of any funding pay £5 per hour.
We also charge each family a minimal weekly fee of £1, for all snacks and consumables.
- how expenditure has supported the key objectives of the charity;
- the charity; The greatest expenditure is as always, the staff wage bill. The manager
- • investment policy and alongside the Committee discuss the staff rotas and admissions, at various times throughout the year, taking into account the staff/child ratios.
- objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Mrs Jennifer Chesters **Position (e.g. Secretary, Chair,** Treasurer **etc)**
**Date** 10.05.2022
**TAR**
March **2012**
5
DocuSign Envelope ID: 1F2D495F-588F-4E0B-A701-BA9C1F4D884C
|**Charity Name**||**No (if any)**|||
|---|---|---|---|---|
|**Pepperpot Bathford Preschool**||**1035101**|||
|**Receipts and payments accounts**||||**CC16a**|
|**For the period**
**from**|01/09/2020
Period start date|31/08/2021
Period end date
**To**|||
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||
|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**83,474**
**-**
**-**
**-**
**-**
**83,474**
**-**
**-**
**-**
**83,474**
**-**
**-**
**72,062**
**-**
**-**
**-**
**-**
**-**
**-**
**72,062**
**-**
**-**
**-**
**72,062**
**11,412**
**-**
**31,096**
**42,507**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**-**
**83,474**
**-**
**-**
**-**
**-**
**-**
**-**
**83,474**
**-**
**-**
**-**
**83,474**
**-**
**-**
**72,062**
**-**
**-**
**-**
**-**
**-**
**-**
**72,062**
**-**
**-**
**-**
**72,062**
**11,412**|**Last year**
**to the nearest £**|
|Voluntaryfunds|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**|
|Activities fromgeneratingfunds|**83,474**||||**75,117**|
|Investment income|||||**46**|
|Advancepayment for following year|||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**83,474**||||**75,163**|
|||||||
|**A2 Asset and investment sales,**
**(see table).**||||||
||**-**||**-**
**-**
**-**|||
||**-**||||**-**|
|**_Sub total_**|**-**||||**-**|
|**_Total receipts_**
**A3 Payments**||||||
||||**-**||**75,163**|
|||||||
|
Costs ofgeneratingvoluntaryincome|**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**|
|Fundraisingtradingcosts|**-**||||**-**|
|Charitable activities|**72,062**||||**74,997**|
|Governance costs|**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
|**_Sub total_ **|**72,062**||||**74,997**|
|||||||
|**A4 Asset and investment**
**purchases (see table)**||||||
|**,**|**-**||**-**
**-**
**-**|||
||**-**|||||
|**_Sub total_ **|**-**||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||
||||**-**||**74,997**|
|||||||
||**11,412**||
**-**||**166**|
||**-**||**-**
**-**|**-**
**31,096**|**-**|
||**31,096**||||**30,930**|
||**42,507**||
**-**|**42,507**|**31,096**|
CCXX R1 accounts (SS)
19/01/2022
1
DocuSign Envelope ID: 1F2D495F-588F-4E0B-A701-BA9C1F4D884C
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Cash at bank
Cash in hand
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**42,507**
**-**
**-**
**-**
**-**
**-**
**42,507**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
2
Jen Chesters
2
Martin Goodhand|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||||/5/2022|
||||/1/2022|
|||||
CCXX R2 accounts (SS)
19/01/2022
2
DocuSign Envelope ID: 1F2D495F-588F-4E0B-A701-BA9C1F4D884C
**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Pepperpot Bathford Preschool **On accounts for the year** 31 August 2021 **Charity no** 1035101 **ended (if any) Set out on pages** 1 - 2 (remember to include the page numbers of additional sheets)
- I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2021.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**
|**Date:**||
|---|---|---|
|||2/1/2022|
||||
||Oliver Thomas||
||||
||ACCA||
||||
||Purple Lime Accountancy Limited||
||Hartham Park, Hartham Lane||
||Corsham, SN13 0RP||
1
**October 2021**
**IER**
DocuSign Envelope ID: 1F2D495F-588F-4E0B-A701-BA9C1F4D884C
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**October 2021**
**IER**