## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 09 2019 **To** 31 08 2020
## Section A Reference and administration details
**Charity name** Pepperpot Bathford Preschool **Other names charity is known by** Pepperpot **Registered charity number (if any)** 1035101 **Charity's principal address** Dovers Park Bathford Bath **Postcode** BA1 7UB
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Mrs Susan Costello||||
||Mr Stuart Keith
Nickless||||
||Mrs Jan Waters||||
||Mr Mike Costello||||
||Mrs Maria Pike||||
||Mrs Jennifer
Chesters||||
||Mrs Charlotte Miller||||
||Dr Martin Goodhand||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year**
**TAR**
March **2012**
1
**Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution as amended and adopted on 8th April 2011. (The constitution is in Type of governing document the throes of revision and the amended version will be put to members shortly (e.g. trust deed, constitution) for comments and then will hopefully be adopted at the next AGM) Association How the charity is constituted (e.g. trust, association, company) Election by members at the AGM Trustee selection methods
- (e.g. appointed by, elected by)
## **Additional governance issues (Optional information)**
The Preschool has changed the structure further as the current Play Leader, with complete backing from all staff members and the Committee, has now also taken on the role of Manager. ( Since the previous Manager retired from this role in July 2019. )
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- A Deputy Play Leader has been appointed to assist the Play Leader with the day
- adopted for the induction and to day running of the setting.
- training of trustees;
- • the charity’s organisational One of our volunteers has joined the staffing team and is now completing her structure and any wider Level 2 in Childcare. network with which the charity works;
A further new member of staff has also been recruited in the role of Assistant, following a Safer Recruitment process. And is due to start in September 2020
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**TAR**
March **2012**
2
Our objective is to provide high quality, preschool learning opportunities within a safe caring and child centred environment. **Summary of the objects of the** We aim to ensure that these opportunities can be accessed by all families **charity set out in its** within the local community. **governing document** The preschool has referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the aims and objectives and in planning future activities. No fundraising activities were undertaken in this financial year as our reserves were reasonably healthy and other groups in our community had more pressing financial needs than ours. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
We have always been keen for the parents, carers and grandparents to be fully involved within the group. In addition to this we are incredibly fortunate to have a pool of mature volunteer helpers that bring a wealth of life experience.
You **may choose** to include further statements, where relevant, about:
However due to the COVID pandemic we have needed to restrict all but essential visitors to the setting, as we closely follow Health and Safety requirements and the latest government guidelines.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
## Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
Financially this has been another successful year for the group and our reserves have been increased. We sent a large group of children, that were school ready, on to two of our local primary schools, after working alongside both schools to help with the transition process in July. We have a significant number of children returning in September and we also have a number of children that are registered to join us throughout the following academic year.
We have invited a couple of students from two local secondary schools, to join us for their work experience week. And we have also offered several students from Norland College the opportunity to join us for their six weekly placements. We feel that this arrangement has greatly benefited the setting, the students and above all the children.
Our goal is to continue to provide excellent pre-school education for the children of families throughout the surrounding area.
**TAR**
March **2012**
5
## **Section E Financial review**
**Brief statement of the**
**charity’s policy on reserves**
Our Reserves policy remains as is stated in our Constitution, whereby we are required to have sufficient reserves to cover 3 months’ running costs, which is approximately £12,500 At the end of the Financial Year we are well in excess of the requirement.
## **Details of any funds materially**
**in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Our principal funding comes from the EYE (Early years entitlement) available from our Local Authority (BANES) All children are entitled to 15hrs per week, in the term after their third birthday, with some children being eligible to apply for 24 hours EYE.
We also charge each family a minimal weekly fee for snacks and consumables.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s)** Jennifer Chesters
**Full name(s)** Mrs Jennifer Chesters
Martin Goodhand
Dr Martin Goodhand
**Position (e.g. Secretary, Chair,** Treasurer **etc) Date** 28 February 2021
**TAR**
March **2012**
6
**Charity Name No (if any) Pepperpot Bathford Preschool 1035101 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01-Sep-19 31-Aug-20
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||
|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**75,117**
**46**
**-**
**-**
**-**
**-**
**-**
**75,163**
**-**
**-**
**-**
**75,163**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**-**
**75,117**
**46**
**-**
**-**
**-**
**-**
**-**
**75,163**
**-**
**-**
**-**
**75,163**|**Last year**
**to the nearest £**|
|Voluntary funds|**-**||||**-**|
|Activities for generating funds|**75,117**||||**83,339**|
|Investment income|**46**||||**26**|
|Advance payment for following year|**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**75,163**||||**83,365**|
|||||||
|**A2 Asset and investment sales,**
**(see table).**||||||
||**-**|||||
||**-**||||**-**|
|**_Sub total_**|**-**||||**-**|
|**_Total receipts_**||||||
||**75,163**|**-**|**-**|**75,163**|**83,365**|
|**A3 Payments**|**-**
**-**
**74,997**
**-**
**-**
**-**
**-**
**-**
**-**
**74,997**
**-**
**-**
**-**
**74,997**
**166**
**-**
**30,930**
**31,096**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**74,997**
**-**
**-**
**-**
**-**
**-**
**-**
**74,997**
**-**
**-**
**-**
**74,997**
**166**|**-**
**-**
**74,997**
**-**
**-**
**-**
**-**
**-**
**-**
**74,997**
**-**
**-**
**-**
**74,997**
**166**||
|---|---|---|---|---|---|---|
|Costs of generating voluntary income|**-**|||||**-**|
|Fundraisingtradingcosts|**-**|||||**-**|
|Charitable activities|**74,997**|||||**75,316**|
|Governance costs|**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**|**74,997**|||||**75,316**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**75,316**|
||||||||
||**166**|**-**|**-**|**166**||**8,049**|
||**-**|**-**|**-**|**-**||**-**|
||**30,930**|**-**|**-**|**30,930**||**22,881**|
||**31,096**|**-**|**-**|**31,096**||**30,930**|
CCXX R1 accounts (SS)
12/05/2021
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|�Martin Goodhand
Signature
Jennifer Chesters
Cash at bank
Cash in hand
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**31,096**
**-**
**-**
**-**
**-**
**-**
**31,096**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Mrs Jennifer Chesters
�Dr Martin Goodhand|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||Jennifer Chesters|Mrs Jennifer Chesters|**28/02/2021**|
||�Martin Goodhand|�Dr Martin Goodhand|**28/02/2021**|
CCXX R2 accounts (SS)
12/05/2021
2
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Pepperpot Bathford Preschool
|31 August 2020|**Charity no**
**(if any)**|1035101|
|---|---|---|
||||
|1 - 2
(remember to include the page numbers of additional sheets)|||
**On accounts for the year ended Set out on pages** 1 - 2
**Respective** The charity's trustees are responsible for the preparation of the accounts. The **responsibilities of** charity’s trustees consider that an audit is not required for this year under section **trustees and examiner** 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
**Basis of independent examiner’s statement**
- My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
**Independent** In connection with my examination, no matter has come to my attention ( ~~other~~ **examiner's statement** ~~than that disclosed below~~ *)
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Name:** Mr M S Gurney BFP FCA
**Date:** 28 February 2021
1
**IER**
**March 2012**
**Relevant professional** ICAEW **qualification(s) or body (if any):**
**Address:** Haines Watts, Chartered Accountants Old Station House, Station Approach, Newport Street Swindon, Wiltshire, SN1 3DU
## **Section B Disclosure**
Only complete if the examiner needs to highlight material problems.
2
**IER**
**March 2012**
**Give here brief details of any items that the examiner wishes to disclose** .
3
**IER**
**March 2012**