Trustees’ Annual Report for the period
From 1st April 2023 To 31[st] March 2024
Charity name: DUNMOW DAY CENTRE
Charity registration number: 1035090
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide hot lunches for local residents |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Managed letting of accommodation to local organisations to raise funds for the provision of hot lunches |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | yes |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not Applicable |
| Policy on social investment including program related investment |
Para 1.38 | Close relations with local organisations supporting predominantly the senior members of the community |
| Contribution made by volunteers |
Para 1.38 | Volunteer led. 12 volunteers and a professional cook run the hot lunch service. All trustees are volunteers |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Direct benefits are affordable hot lunches, warm space, and social cohesion. Indirect benefits include the community activity of hiring organisations ranging from U3A to blind and housebound. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Successful reinstatement of the hot lunch service following the Covid period, when the centre was shut by government edict. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Successful, more latterly the use of pre covid hire rates resulted in a short term under recovery of costs during the reintroduction of the hot meal service. |
| Investment performance against objectives |
Para 1.41 | Not Applicable |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Slight growth in reserves resulting from hiring restarting before the hot meal service. Cashflow now negative and will need addressing. |
| Statement explaining the policy for holding reserves statingwhy they areheld |
Para 1.22 | 6 months operating costs without income, |
| Amount of reserves held | Para 1.22 | £14,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Sufficient unallocated reserves held to operate for an extended period before the imbalance between hire income and hot food production becomes problematic. However, Local council Landlords are seeking to decant some of their costs to the Charity, which may well be unaffordable. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Hire of the Centre to local organisations |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Close working arrangements exist between the Trustees of the Centre and the Trustees / organisers of the hiring organisations. |
| A description of the principal risks facing the charity |
Para 1.46 | Local Council Landlords are seeking to change tenure arrangements and to decant some of their running costs to the Charity. Insufficient detail yet to assess the implications, but may well be unaffordable. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution and Management Agreement with Local Authority |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Potential trustees are met and evaluated by the current Trustees, and their inclusion taken to a vote in a Trustee meeting that include retired Trustees. Unanimous voting is required. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | No set down policy, but Current Trustees work alongside new Trustees to effect an induction |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Very simple. Chair, Secretary, Treasurer. Other tasks allocated as needed |
| Relationship with any related parties |
Para 1.51 | No directly related parties, but close relations are maintained with local organisations supporting predominantly the senior members of the community |
| Other |
Reference and Administrative details
| Charity name | Dunmow Day Centre |
|---|---|
| Other name the charity uses | RowenaDavey Centre |
| Registered charity number | 1035090 |
| Charity’s principal address | The Dunmow Day Centre Chequers lane Dunmow Essex CM6 1EQ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Colin Bradley | Chair and treasurer | Whole Year | Colin Bradley | |
| Christine Bishop | Secretary | Whole Year | Christine Bishop | |
| Patrick Lavelle | Whole Year | |||
– Corporate trustees names of the directors at the date the report was approved
Director name Colin Bradley Christine Bishop Patrick Lavelle
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Colin Bradley | ||
| Christine Bishop | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
Furniture and equipment of the Day centre |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
These are the only Charity Assets, and are stored at the Dunmow Day Centre at all times. The Dunmow Day centre has a licence to occupy, but no ownership or liabilities associated with the building itself. |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Colin | Bradley | |
Chair, Treasurer |
||
| 01-10-24 | ||
| Christine | Bishop | |
Secretary |
||
| 01-10-24 | ||
| Patrick | Lavelle | |
Trustee |
||
| 01-10-24 | ||
| 01-10-24 |
The Dunmow Day Centre
1 April 2023 to 31 March 2024
| 2024 | 2023 | ||
|---|---|---|---|
| Receipts | This year | This year | |
| Catering | 16,844.75 | 6,229.10 | |
| Booking fees | 17,611.00 | 15,924.00 | |
| Refund / Donations | 161.00 | 1,400.00 | |
| Rafle | 0.00 | 0.00 | |
| Interest | 820.96 | 199.18 | |
| Refunds | 0.00 | 0.00 | |
| Total | 35,437.71 | 23,752.28 | |
| Payments | |||
| Catering | 28,195.18 | 9,516.43 | |
| Wages | 1,915.20 | 3,331.20 | |
| Maintenance & repairs | 255.35 | 1,898.38 | |
| Miscellaneous - Split Stationery / Travel | 466.69 | 377.37 | |
| Admin | 1,850.64 | 1,068.22 | |
| Phone | 184.57 | 0.00 | |
| HMRC | 478.80 | 832.80 | |
| Equipment | 352.75 | 360.53 | |
| Total | 33,699.18 | 17,384.93 | |
| Surplus or (defcit) for the year | 1,738.53 | 6,367.35 | |
| Balances brought forward | COIF | 16,886.60 | 16,592.42 |
| Barclays | 0.00 | 0.00 |
| Cash | 100.00 | 100.00 | |
|---|---|---|---|
| TSB | 24,752.68 | 18,584.51 | |
| 41,739.28 | 35,276.93 | ||
| Balances in hand at year end | COIF | 17,707.56 | 16,886.60 |
| Barclays | 0.00 | 0.00 | |
| Cash | 98.20 | 100.00 | |
| Date checked 23-04-24 | TSB | 25,672.05 | 24,752.68 |
| 43,477.81 | 41,644.28 | ||
| Bal B/F + Surplus | 43,477.81 | 41,644.28 | |
| Diference | 0.00 | 0.00 |
Colin Bradley 01371 499952 07738 719195
Independent examiner's report on the accounts Section A Independent Examiner’s Report ~~i~~
Report to the trustees/ DUNMOW DAY CENTRE members of ~~PC~~ On accounts for the year 31 March 2024 Charity no 1035090 ended (if any) ~~eeee ee~~ Set out on pages 1 and 2 ~~Po~~ Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
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Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention
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which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
1
IER
Signed:
Date:
/2024
Name: Peter Hodge Relevant professional ACIB qualification(s) or body (if any):
Address: 4 Millers Croft Great Dunmow, Essex CM6 3AY
Section B Disclosure
Only complete if the examiner needs to highlight material problems.
Give here brief details of No matters have come to my attention during my Independent Examination of any items that the the accounts for the year ending 31 March 2024 that require disclosure to the examiner wishes to Charity Commission. disclose .
2
IER