2024-03-31-accounts - Triumph Over Phobia (Top UK)

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Trustees' Annual Report for the period

Period start date Period end date 1 April 2023 31 March 2024 From To Section A Reference and administration details Charity name Triumph Over Phobia (TOP U.K.) ~~ee~~ Other names charity is known TOP UK by ~~ee~~ Registered charity number (if any)[1034932] ~~|~~ Charity's principal address Suite 206 3 Edgar Buildings, George Street Bath Postcode BA1 2FJ

Section A Reference and administration details

Names of the charity trustees who manage the charity

Name of person (or Office (if Dates acted if not body) entitled to Trustee name any) for whole year appoint trustee (if any) 1 Pamela Fox Chair ~~pT |~~ 2 Peter FitzGerald To October 2023 3 Anne Markham 4 Colin Kay 5 Roger Wain-Heapy To October 2023 6 Kay Rees 7 J-Lo Hall To December 2023 8 David Richardson 9 Jack Erasmus 10 Henrietta McDermott From January 2024 To September 2023 11[Christopher ] Chrzanowski 12 ~~————~~ 13 14 15 16

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Trust Deed Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) The trust deed provides for a minimum of 3 managing trustees with no Trustee selection methods maximum. New trustees are identified and appointed by the remaining (eg. appointed by, elected by) trustees. All trustees are recruited in line with the charity’s equal opportunities policy. Trustees are re-appointed annually at the AGM by rotation with the longest serving eligible for re-election or another person appointed as a trustee in their place.

Section C Objectives and activities

Objectives

The charity's objectives are to relieve the ill health of those who suffer from phobia and obsessivecompulsive disorder (OCD) by promoting self-help. This objective is achieved by providing a network of self-help therapy groups run by volunteers, most of whom are ex-sufferers. The charity also provides a helpline which offers support, information and advice on phobias, OCD and other related anxiety disorders.

Activities

CEO Annual Report

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Triumph Over Phobia was not alone in finding this year a particularly challenging year. The funding landscape has become more difficult than I can ever remember during my 20 plus years in the sector. There is increasing competition for dwindling funds with charities more desperate than ever to secure funds to keep up their vital work.

CEOs are having to make incredibly tough decisions about how to keep their organisations stable and afloat and at TOP UK we are no different. We have struggled this year to secure funds at a time when the need is ever growing. We know that we are only scratching the surface in terms of the numbers of people we are reaching and without investing in promoting our service the numbers of people reaching out to us steadily increases.

This year we have had to grapple with what we can change to weather the funding crisis but through dark times usual comes innovation and we have reassessed how we ensure our organisation can stand out from the crowd in terms of how we monitor, evaluate and report our impact. We have designed new systems in this vital field of work and are proud of what we have achieved and hope it will make us more attractable to funders moving forward as well as enabling us to develop our service based on data and evidence.

As well as working through these challenges we have been preparing our organisation for a huge period of change as our existing Clinical Director, who lead the organisation single handedly for over 20 years, prepared for retirement. While this event marked a time of uncertainty and change it also marked a time of new beginnings and an opportunity for the organisation to reassess it’s ways of working to ensure the quality of the service we provide is second to none for the service users who need us.

As we closed the year it felt a little as though we’d been through a storm but that we’d come out stronger than ever, ready to face a new year and expand our service as more efficient and capable organisation.

Additional details of objectives and activities (Optional information)

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 .

Section E Financial review

Policy.

Brief statement of the We intend to ensure that we have free unrestricted reserves of 6 months charity’s policy on of budgeted expenditure to ensure in the event of difficult financial times reserves we can carry on the good work of TOP or in the event of needing to close the charity we can fulfil our obligations to our staff and creditors.

Current Position.

We should ensure that a minimum of £6000.00 will be held in unrestricted funds and this will be monitored on a 6 month basis at Trustee Meetings. The amount in reserves on 31 March 2024 was £12328

Details of any funds materially in deficit

Further financial review details (Optional information)

During the year we continued to apply to charitable trusts and also You may choose to fundraise. include additional information, where We were grateful for the support from: relevant about: The Roper Family Charitable Trust, Souter Charitable Trust, Open Mental  the charity’s principal Health, John & Celia Bonham Christie Charitable Trust, Medlock sources of funds Charitable Trust, Renishaw Charities Committee, Roger Wain-Heapy, Participators in the Bath Half Marathon and our individual supporters. (including any fundraising); Our expenditure was in furtherance of the charity’s activities.  how expenditure has supported the key objectives of the charity;

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

The year’s report is highlighted by the expansion of the charity’s staff, trustees board and its groups. The

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charity has welcomed a new Clinical Manager to work under our CEO as well as an Administrative Assistant. This followed the retirement of our previous Clinical Director of twenty years. It was understood that the need for an assistant to facilitate the coordination of groups and members would be essential, in allowing the Clinical manager more time to organise leader support and training for both current and future group leaders. Whilst also freeing up more time for essential duties in what remains a busy multifaceted role.

The running of the Charity relies on the collation of our collective data; a divisive tool, which helps to underpin the success of our work. The collection of group data remains a priority as we recognise the importance this has in providing reliable evidence-based material for funding proposals. This is included in the work of our CEO who has continued, alongside our fundraiser, to promote and encourage regular donations through the friends and supporters' programme, as well as fund raising initiatives including coffee mornings and marathons. These have all contributed to a further awareness of the charities cause and the enormity of its effects which contribute to improving people’s lives, supporting them in their recovery from a wide range of anxiety disorders. These organised events continue to require a lot of thought, our aim is to establish a wider programme of supporters with the help of similar events.

We would like to organise a Seminar this year. We hope to use this as a way of incorporating the support of our medical advisors thus utilising their truly valuable knowledge and experience to help support and educate our staff, volunteers and the wider public.

We know that this is incredibly important to the enrichment of the work that we undertake by helping us to remain updated with mental health guidance and advancements.

As we continue to focus our attention on the expansion of groups to accommodate the increasing number of enquiries, we are pleased to announce that we are currently operating eleven groups mostly operating to full capacity. Whilst we understand that our younger group leaders often volunteer for shorter periods, we remain appreciative of this cyclic element and therefore we continue to focus not only on our need to expand our groups but, as importantly, to make sure that existing groups can be maintained. We currently look to run each group with an assistant leader to serve this purpose.in order to allow for the continuity of group leadership. This model is currently being rolled out throughout our group network.

During the year our trustees board has remained strong. We have recently invited a new trustee onto the board with extensive safeguarding knowledge and experience. We have further seen the retirement of one trustee with long-standing office, sadly the resignation of another trustee due to ill health and two newer members with view to taking on alternative roles within the charity. The rich diversity of our current members has provided academic knowledge and various talents which can be seen as directly responsible for keeping all aspects of the Charity running efficiently. We look forward to inviting new trustees to the board very soon under our new trustee recruitment strategy. As always, I would like to thank past and present trustees for their valued voluntary commitment to TOP UK.

Pamela Fox Chairman, TOP UK

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s) Pamela Fox Full name(s) Pamela Fox Position (eg Secretary, Chair Chair, etc) Date

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Charity Name No (if any) Triumph Over Phobia(TOP UK) 1034932 Receipts andpayments accounts Period start date To Period end date 1-Apr-23 31-Mar-24 For the period from ~~rs a~~	Charity Name No (if any) Triumph Over Phobia(TOP UK) 1034932 Receipts andpayments accounts Period start date To Period end date 1-Apr-23 31-Mar-24 For the period from ~~rs a~~	Charity Name No (if any) Triumph Over Phobia(TOP UK) 1034932 Receipts andpayments accounts Period start date To Period end date 1-Apr-23 31-Mar-24 For the period from ~~rs a~~	Charity Name No (if any) Triumph Over Phobia(TOP UK) 1034932 Receipts andpayments accounts Period start date To Period end date 1-Apr-23 31-Mar-24 For the period from ~~rs a~~	Charity Name No (if any) Triumph Over Phobia(TOP UK) 1034932 Receipts andpayments accounts Period start date To Period end date 1-Apr-23 31-Mar-24 For the period from ~~rs a~~	CC16a ~~_~~
Section A Receipts and payments
	Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Grants	18,500	4,573	-	23,073	38,930
Subscriptions	8,150	-	-	8,150	10,595
Donations	103	2,000	-	2,103	570
Friends	760	-	-	760	360
Fundraising	3,393	-	-	3,393	14,932
Gift Aid	1,171	-	-	1,171	793
Bank Interest	105			105	33
Book Sales	-	-	-	-##	72
Bath B/S Interest & Donations	436			436	100
Sundry	-	-	-	-	-

*Sub total*(Gross income for AR)	(Gross income for AR)	32,618 (Gross income for AR)	6,573	-	39,191	66,385
- - - - - - - - - Sub total - - - - - Total receipts 32,618 6,573 - 39,191 66,385 A2 Asset and investment sales, (see table). ~~——————~~
A3 Payments
Salaries,NI &pension		15,567	9,503	-	25,070	25,056
Books		147	-	-	147	409
Post office		-	-	-	-	300
Insurance		380	-	-	380	96
Phone Services		1,230	-	-	1,230	2,189
Stationeryetc		104	-	-	104	1,183
Training& Volunteers		467	-	-	467	394
Travel		47	-	-	47	141
Consultancy		22,331	1,200	-	23,531	19,111
Sundry		2,730			2,730	4,640
**Sub total **		43,003	10,703	-	53,706	53,519
- - - - - - - - Sub total - - - - - Total payments 43,003 10,703 - 53,706 53,519 A4 Asset and investment purchases, (see table) ~~——————~~
*Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end **	- 10,385 - 4,130 - - 14,515 - - - - - - - - 24,623 4,930 - 29,553 ~~SSSS~~					12,866 - - 16,687

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Cash ot Lloyds Cash at Bath B/S Details Details Details Details Signature *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 1,910 12,328 800 - - 14,238 800 Agreement Error Agreement Error to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Pamela Fox Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
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			to nearest £ Endowment funds
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			Current value (optional)
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			Current value (optional)
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			Date of approval
		Pamela Fox

TOP UK

Reconciliaton of Cash Funds 2023-24

Cash Funds at 1 April 2023	Cash Funds at 1 April 2023
Lloyds Bank				12862
Bath B/S				16691
Opening balance 1 April 2023				29553
Total receipts 2023-2024			39191
Total payments 2023-2024			53706	-14515
Cash balances at 31	March 2024			15038
Reconciliaton to	bank accounts
Cash funds at 31 March 2024
Lloyds Bank Bus a/c			496
Lloyds Bank Treasurers a/c			1414	1910
Bath B/S
1-Apr 16691	Opening balance
19-Sep 1000	Deposit
31-Dec 427	Interest
23-Feb	Transfer	-5000
30-Mar 10	Donaton			13128
Total Bank and BBS				15038

Movement in Funds

Name of fund			Purpose	Opening	Income	Outgoing	Closing
Grant Funds
Roper Family			Core	7500		7500	0
Roper Family	Sep-23		Core		10000	4000	6000
Albert Hunt			Core costs	2000		2000	0
Souter Trust	Mar-24		Core		2000		2000
Garfield Weston			Core costs exp May 23	6000		6000	0
Edward Gostlin			Core	3000		3000	0
Awards for All		Restrict	COVID Wales	3930		3930	0
Denman Trust		Restrict	Bath & Bristol	1000		1000	0
David Family			Core costs exp May 23	1000		1000	0
Forrester			Core costs	5000		5000	0
Open Mental Health	Jun-23	Restrict	Taunton Group		4573	4573	0
Christies	Jun-23		Core		5000	5000	0
Medlock	Sep-23		Core		1000	1000	0
Renshaw	Mar-24		Core		500	500	500
Anon	Dec-23	Restrict	Clinical Ass salary over two years		2000	1200	800
Total				29430	25073	45703	9300

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Triumph Over Phobia (TOP U.K.) members of On accounts for the year 31 March 2024 Charity no 1034932 ended (if any) Set out on pages 1-4 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed:	Ray Bennett	Date:	4 July 2024

Name:	Raymond Michael Bennett

Relevant professional	ACCA (Retired)
qualification(s) or body
(if any):

Address:	The Retreat, 195 Haugh, Winsley, Bradford on Avon, BA15 2JD

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER