9 ## **Trustees' Annual Report for the period** Period start date Period end date 1 April 2020 31 March 2021 **From To** ## Section A Reference and administration details **Charity name** Triumph Over Phobia (TOP U.K.) TOP UK **Other names charity is known by Registered charity number (if any)** 1034932 **Charity's principal address** PO Box 3760 Bath **Postcode BA2 3WY** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Pamela Fox Chair
2 Peter FitzGerald
3 Anne Markham
4 Colin Kay
Roger Wain-
5
Heapy
6 Kay Rees
7 Dr Keren Fisher To 26 November 2020
David
8
Richardson
9 Jack Erasmus
10 Susan Thomas From 2 February 2021
Christopher
11
Chrzanowski
From 9 January 2021
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
March **2012** **TAR** 1 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Trust Deed Type of governing document - (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) The trust deed provides for a minimum of 3 managing trustees Trustee selection methods with no maximum. New trustees are identified and appointed by (eg. appointed by, elected by) the remaining trustees. All trustees are recruited in line with the charity’s equal opportunities policy. Trustees are re-appointed annually at the AGM by rotation with the longest serving eligible for re-election or another person appointed as a trustee in their place. ## **Section C Objectives and activities** March **2012** **TAR** 2 Objectives The charity's objectives are to relieve the ill health of those who suffer from phobia and obsessive-compulsive disorder (OCD) by promoting self-help. This objective is achieved by providing a network of self-help therapy groups run by volunteers, most of whom are exsufferers. The charity also provides a helpline which offers support, information and advice on phobias, OCD and other related anxiety disorders. ## Activities In planning our activities for the year we kept in mind the Charity Commission's guidance on public benefit and 2020 was a year like no other. The charity, like the rest of the world, found itself in unchartered waters dealing with the Coronavirus Pandemic and all that it threw at us. However, the focus of our activities remained our network of self-help therapy groups. Groups are available to anyone over the age of 16 who sufferers from a recognised phobia or OCD. Our groups deliver a model of behaviour therapy based on Cognitive Behaviour Therapy (CBT) principles and are run by trained volunteers many of whom are exsufferers. Our groups are structured, warm and supportive and run for up to 2 hours. All the groups meet weekly, during the day and in the evenings. The sudden and unexpected arrival of Coronavirus has caused massive changes in the way we have all lived our lives during the last 12 months. Mental health has been a big topic of conversation and for TOP UK there has been an unprecedented increase in demand for our services. We were fortunate enough to secure £8520 of emergency funding from the Coronavirus Community Support Fund which was distributed from National Lottery Community Fund. This enabled us to open 5 new groups and train 10 new volunteers. We also moved our whole group network on to a virtual platform which allowed us to keep our groups running and increase capacity. This year has been an important one for our young members as we have reduced the age limit for anyone attending our groups to 16. We have seen an increase in the number of enquiries from young people and now have a young person in most of our groups. Our groups are not drop in and anyone interested in attending has to complete an application form and undergo an initial telephone assessment. The assessment is used to establish the individual's personal commitment to seeking help as well as the severity of the anxiety disorder. We know our limits and there are occasions when sufferers have to be directed to other professional services. One of the benefits of a TOP self-help therapy group is that it enables sufferers to seek help for an anxiety disorder knowing that nothing will be noted on their medical records. Our groups are run on a rolling programme with no fixed start or end dates. Most NHS anxiety courses run for a set number of weeks. The benefit of a TOP group is that sufferers keep attending until they recover or decide they no longer need our help. Working in small groups allows sufferers to share their thoughts and feelings in an environment where there is mutual understanding. Our records show that working in a group is very beneficial with many people showing great improvements in an average time of 5 months. March **2012** **TAR** 3 ## **Additional details of objectives and activities (Optional information)** Volunteers are key to the charity and during the year we trained and put in place ten volunteers.  . ## **Section E Financial review** ## **Policy.** **Brief statement of the** We intend to ensure that we have free unrestricted reserves of 6 **charity’s policy on** months of budgeted expenditure to ensure in the event of **reserves** difficult financial times we can carry on the good work of TOP or in the event of needing to close the charity we can fulfil our obligations to our staff and creditors. **Current Position.** We should ensure that a minimum of £6000.00 will be held in unrestricted funds and this will be monitored on a 6 month basis at Trustee Meetings. The amount in reserves on 31 March 2020 was £9776 **Details of any funds materially in deficit Further financial review details (Optional information)** During the year we continued to apply to charitable trusts and You **may choose** to include also fund raise. additional information, where relevant about: We were grateful for the support from:  the charity’s principal Persula Foundation, Sobell Foundation, Bonhomie United Charity sources of funds Society (including any Allen Lane Foundation, Oakdale Trust, National Lottery fundraising); Community Funding,  how expenditure has Bonham Christie, Sperring Charity, Annett Charitable Trust, supported the key Quartet Community Foundation. objectives of the charity; The customers and employees of the Openwork Business and  investment policy and the Co-op Local Community Fund and our individual supporters objectives including any ethical investment policy March **2012** **TAR** 4 ## adopted. Our expenditure was for the furtherance of the charities core activities. ## **Section F Other optional information** TOP UK has remained extremely busy over the period March 2020-2021. The Covid crisis has continued to cause an expansion in the work of the charity. This has been noted by the increasing number of enquires from potential service users and also by the rise in the number of training programmes set up for new volunteers. We have continued to carry out our work successfully and have continued to meet these increased needs both professionally and sympathetically. Thus we continue to maintain our ability to offer immediate and continuous access to our groups for all current and potential service users. The expansion of our services to reach 16-18 year olds has continued to remain an important aspect of our supportive role. The expansion of groups has remained in the virtual setting and to date this intuitive way of providing our support has remained extremely successful. Yet another three group leaders have received training in the last few months. As we earlier proposed with have launched several new groups allowing access to new members across the country. We are aware that there is a potential issue when groups may be able to return to a ‘face to face’ format but we are accepting of the fact that this may require us to change the interface of how our Charity operates in the future. The methodology of Gradual exposure therapy remains our trusted method for delivering our services. Our format remains consistent with the principles used by the mental health services and we continue to accept members signposted through the NHS website. Our monthly data collection continues to be recorded in the form of Fear Questionnaires and Y-BOCS forms. Data collection has remained poor but a new Microsoft office programme is currently being set up allowing data to be entered directly by each individual member. We hope that the implementation of this new method will help us to effect a more efficient and less time consuming collection of data each month. We recognise the importance of this analysis and see it as vital in protecting and supporting the credibility of our work. March **2012** **TAR** 5 Our Fund raising efforts have been maintained throughout yet another difficult year. We remain grateful to previous funders for their continued support and continue to seek out new funders and resources that can provide us with further generous funds and rewards. These past, present and future resources are continuously reviewed. Once again many hours of research and enquiry have given rise to a collection of healthy funding to support this year’s accounts. We hope to demonstrate a more productive use of our fundraising strategies in the coming year by hosting a Spring Conference. During the year we have once again welcomed new trustees to the board and seen one trustee give notice. We remain committed to utilising the diverse skills which our trustees have brought to the table. We feel very honoured as a small charity that we have a phenomenal chemistry which exists within the board. This has helped to reenforce the current day to day running of the charity but more importantly has focussed us on ways to improve the charities vision and resources allowing the charity to move forward. Once again, we thank our National Director, Trilby, our Fundraiser, Kate and our body of Medical Advisors who remain committed to supporting us in our work. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Pamela Fox **Full name(s)** Pamela Fox **Position (eg Secretary,** Chair **Chair, etc) Date** July 2021 March **2012** **TAR** 6 **----- Start of picture text -----**
Triumph Over Phobia (TOP UK) 1034932
Receipts and payments accounts CC16a
For the period Period start date To Period end date
from 1-Apr-20 31-Mar-21
Section A Receipts and payments
Unrestricted Endowment
funds Restricted funds funds Total funds Last year
to the nearest to the nearest
to the nearest £ to the nearest £ to the nearest £
£ £
A1 Receipts
Grants 6,250 26,020 - 32,270 45,725
Subscriptions 8,098 - - 8,098 4,583
Donations 757 - - 757 2,881
Fund Raising 1,745 - - 1,745 3,328
Gift Aid - - - 1,261
Bank interest 4 - - 4 20
Book Sales 168 - - 168 144
- - - -
Sub total (Gross income for AR) 17,022 26,020 - 43,042 57,942
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 17,022 26,020 - 43,042 57,942
A3 Payments
Wages,salaries & NI 35,078 - 35,078 32,565
Room Hire 347 - 347 3,705
Books 1,091 - 1,091 327
Insurance 1,994 1,090 - 3,084 2,961
Phone services 1,114 850 - 1,964 1,704
Stationery etc 722 268 - 990 352
Training & Volunteers 27 400 - 427 825
Travel 90 - 90 1,380
Sundry 617 1,837 - 2,454 5,876
Sub total [ 4,911 ] 40,614 - 45,525 49,695
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 4,911 40,614 - 45,525 49,695
Net of receipts/(payments) [ 12,111 ] - 14,594 - - 2,483 8,247
A5 Transfers between funds - - - - -
A6 Cash funds last year end 8,185 20,700 - 28,885
Cash funds this year end [ 20,296 ] 6,106 - 26,402 8,247
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**| |---|---|---| |**Categories**
**Details**
**Restricted funds**
**to nearest £**
**to nearest £**
**to nearest £**
**B1 Cash funds**
Cash at Lloyds
**13,332**
**5,000 -**
Cash at CAF
**7,776**
**2,000 -**
**-**
**21,108**
**7,000 -**
Agreement Error
Agreement Error
OK
**Restricted funds**
**Details**
**to nearest £**
**to nearest £**
**to nearest £**
**B2 Other monetary assets**
**-**
**- -**
**-**
**- -**
**-**
**- -**
**-**
**- -**
**-**
**- -**
**-**
**- -**
**Details**
**Cost (optional)**
**B3 Investment assets**
**- -**
**- -**
**- -**
**- -**
**- -**
**Details**
**Cost (optional)**
**- -**
**- -**
**- -**
**- -**
**- -**
**- -**
**- -**
**- -**
**- -**
**Details**
**Amount due (optional)**
**B5 Liabilities**
**-**
**-**
**-**
**-**
**-**
Signature
Print Name
Date of approval
Pamela Fox
Aug-21
**Unrestricted**
**funds**
**Endowment**
**funds**
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
**Unrestricted**
**funds**
**Endowment**
**funds**
**Fund to which**
**asset belongs**
**Current value**
**(optional)**
**Fund to which**
**asset belongs**
**Current value**
**(optional)**
**B4 Assets retained for the**
**charity’s own use**
**Fund to which**
**liability relates**
**When due**
**(optional)**
Signed by one or two trustees on
behalf of all the trustees||| ||Print Name
Date of approval|| ||Pamela Fox|Aug-21| |||| |**Reconciliation of cash funds**|||||| |---|---|---|---|---|---| |**Cash funds 31 3.2021**|||||| |Lloyds Bank||19451|||| |||1212|||| |CAF||8222|||| |**Opening balance 1 April 2020**||**28885**|||| |**Total**|||**28885**||| |Total Receipts 2020/21||43042|||| |Total payments 2020/21||45525|||| |Net payments|||2484||| |**Cash Balances 31 March 2021**|||**26402**||| |**Reconciliation to bank accounts**|||||| |Lloyds Bank £18332 less late cheque £152||18180|||| |CAF £9776 less transfers £1550 less interest|£4|8222|||| |Totalcash/bank|||**26402**||| |**Movement in Funds**|||||| |**Name of fund**|**Purpose**|||**Opening**|**Income**| |**Grant Funds**|||||| |Sobell Foundation|Core Costs|||5000|8000| |Persula Foundation|Under 18's||||2000| |Ainsworth Benevolent Fund|Liverpool Group|||1500|| |St Lawrence|Reading Group|||1500|| |Awards for All|Self help 16yr olds|||1700|| |Awards for All Wales|Salary & Admin|3000|| |---|---|---|---| |Norie Trust *|16 yr old groups|1000|1000| |Bonhomie United Charity Society|Core Costs||250| |Allen Lane Foundation|Books and young people|7000|2000| |Oakdale Trust|Wales Group||500| |Community Fund|Covid Funding||8520| |Bonham Christie|Core Costs||5000| |Sperring Charity|Core Costs||500| |Annett Charitable Trust|Core Costs||500| |Quartet Community foundation|Banes Group||4000| |**Total**||**20700**|**32270**| Norrie* cheque for £1000 unpaid in 2019/20 represented in 2020/21 |**Outgoing**|**Closing**| |---|---| |6000|7000| |2000|0| |1500|0| |1500|0| |1700|0| |3000|0| |---|---| |2000|0| |250|0| |7000|2000| |500|0| |7000|1520| |2500|2500| ||500| ||500| |1000|3000| |**35950**|**17020**| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** > **Report to the** Triumph Over Phobia (TOP U.K.) **trustees/ members of** 31 March 2021 **On accounts for the year ended** **Charity** 1034932 **no (if any)** **Set out on pages** 1-3 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021 **Responsibilities and** As the charity trustees of the Trust, you are responsible for the **basis of report** preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention in connection with the **statement** examination which gives me cause to believe that in, any material respect:  accounting records were not kept in accordance with section 130 of the Act or  the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 25 July 2021 **Signed: Name:** Raymond Michael Bennett 1 **IER** **October 2018** **Relevant** ACCA (Retired) **professional qualification(s) or body (if any):** **Address:** The Retreat, 195 Haugh, Winsley, Bradford on Avon, BA152JD ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 2 **IER** **October 2018** ## **Give here brief details of any items that the examiner wishes to disclose** . 3 **IER** **October 2018**