**ST NICHOLAS PRESCHOOL TRUSTEES ANNUAL REPORT 2019-2020** ## **NORTH END BOWLING CLUB BERESFORD ROAD PORTSMOUTH PO2 0NG** ## **CHARITY NUMBER 1034853** ## **TRUSTEES** Debbie Goodyear Chairperson Helen Doody Treasurer Michelle White Secretary Carly McNeil Committee Member Rebecca Hatton Committee Member Katie Harland Committee Member The trustees of St Nicholas preschool present their annual report and audited accounts for the year ended 31[st] March 2020 and confirm they comply with the requirements of the Charities Act 2011, the trust deed and the Charities SORP (FRS 102). The preschool has been established since 1962 and has provided childcare for 2-3 generations of families within the community. We have also had long standing staff that have provided continuity throughout the years. Our OFSTED inspections has been rated Good. ## **ST NICHOLAS PRESCHOOL AIMS** The aim of our preschool is to provide a safe and welcoming environment for two, three and four year old children to learn and thrive in using the Early Years Foundation Stage to support children’s learning through play and to prepare the children for starting school. As an OFSTED registered early years provider we follow the Early Years Foundation Stage to provide learning development and care to the children who attend our setting. Children are taught through games and play. ## **ST NICHOLAS PRESCHOOL OBJECTIVES** Our objectives for the year: - To continue settling into the new premises and develop the individual learning areas. - To provide support to our children receiving EYPP, SEND and 2 Year Old funding - To increase the number of children attending the setting - Streamline administrative procedures - Continue preparation for our Ofsted inspection **REVIEW OF ACTIVITIES AND ACHIEVEMENTS** Our intake numbers for the 2019-20 period gradually increased in the year to 46 children on the role. Our outdoor area has been improved during this period with a slight increase in space after moving some equipment around. New purchases for the outdoor area included a playhouse, tool bench and a sandpit that was kindly made by a parent of a child at the preschool. Both the outdoor and indoor areas have been significantly improved with shelving and trolleys for the children to self-select resources and adding loose part to the children’s small world play to enhance their imagination. Invoicing was moved inhouse from the autumn term (September 2019) and the option for parents to pay their child’s fees via online bank payment introduced. 5 members of preschool staff attended a loose parts training course in Essex. This was used to enrich the learning environment in the preschool. Our preschool purchased a training package from Portsmouth City Council Early Years to ensure all the staff have the opportunity of continued development. We held a school leavers party in July 2019 to celebrate the children’s achievements and attendance at St Nicholas Preschool before they headed off to big school. Jiggy Wrigglers provided the entertainment. We also held a Christmas party and Christmas Raffle for the children to enjoy and to raise some funds for preschool resources. ## **Staffing** St Nicholas Preschool employ 12 members of staff, one supervisor responsible for the day-to-day running of the preschool, one deputy supervisor, one administrator, 8 permanent preschool assistants and one temporary preschool assistant. - A preschool assistant started maternity leave January 2020. - One preschool assistant is currently on long term leave and a decision was made to appoint a temporary member of staff to cover some sessions to ensure the staff:child ratio was maintained at all times. - A temporary preschool assistant was recruited in January 2020 to cover maternity leave. 2 staff DBS checks and 2 committee member checks were carried out within this period ## **Fees** Our preschool fees for 2019-20 is £4 per hour, £12 per session, £24 per day. Our main income is from Income from funding (Nursery Education Grant from our Local Authority) during 2019-2020 £85,082.52 Income from paying children fees during 2019-2020 £13,472.34 ## **FUTURE PLANS** We will continue to promote the preschool to bring new children into the setting, it is important for 2 year old’s to join us as they remain with us for a number of years before heading to big school, which provides assurance of funds for the forthcoming years. We aim to reduce the deficit and ensure the preschool remains viable for the future. Our preschool will continue to provide education and support to all our families. We recruit Trustees by canvassing parents by speaking to them directly and by sending regular newsletters and email drops to inform our families what role the committee play in the running of St Nicholas Preschool and asking for new member to join. We hold our annual general meeting during the first term of the new academic year (September – December). ## **FINANCIAL REVIEW** The preschool is not in debt to anyone. The preschool has two bank accounts which are: A current account used for outgoings such as staff wages, insurances, general day to day expenses, pension payments, bookkeeping, training, rent etc A fundraising account where monies raised from fundraising activities and events are paid into. This is spent on resources, toy’s and equipment for the preschool. At the close of business on 31[st] March 2020 our current account total is £72,639.01 Funds allocated in current account are as follows: Redundancy: £30102.91 3 months running costs at £8000: £24000.00 Early Years Pupil Premium £206.70 (2 children were entitled to this funding during 2019-2020) At the close of business on 31[st] March 2020 our fundraising account total is £105.65 At the close of business on 31[st] March 2020 our cash account is £1592.13 For 2019-2020 a deficit was recorded of £7,807.81 The period of 2019-2020 was the preschools first full financial year in new premises. We feel the relocation contributed to the deficit in this set of accounts and measures are being put in place to reduce this figure over coming years. Our biggest expenditure is staff wages, it is noted that our preschool assistants and administrator are paid minimum wage. We have two members of staff paid above minimum wage and that is the supervisor and the deputy supervisor. Staff:child ratio that must be followed means we are limited on ways to reduce this expenditure. Our rent remains at £8 per hour and totalled £10,640.00 for the year. We raise money for preschool equipment through fundraising events such a fun- days, sponsor activities and raffles. At times we receive Early Years Pupil Premium and SEND money that is specifically allocated to a child. This money is spent on equipment, staff training and resources to support the child concerned. Registered tharity numbef 1034853 St Nlcholas Pre&hool Accounts Yoar ond¢d 31" Mareh 2020 offi Chairperson Treasurer Debtse GorKtyear- From September 2018 elen Doody Michelle White Commlttee Carfy McNeil Katie Hadand INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF ST. NICHOLAS. PRE￿cHOoL Registernl ¢harlty number 1034853 I repwt on Ihe 8(xx)unts of the charity for the yèarended 31" March 2ff20 %thich is set OLrt on the followng pages. Res￿￿10¥e reskNinslbllities of the trustee¥ and ¢xamlnw. As the Charitys trustees are res[￿sIble for the preparation of the accounts you consider that the audrt requirement of section 43{21 of the Charrties A¢t 1993 does not apply. It is my responsibilty to statè on the basis of procedures sperified in the genefal directions given by the Charty Commission under section 43in(b) ofthe easis ol Ind0￿ndrf •xaminors rgporL My examination was carri￿1 out in arA)rdance with the ger*ral dire£lions given ty Ihe Charity's Commissioners. An examinab.on indudes a review ofthe ao))unling records kept by the thartty and a comparison of the at¢xMJnts presented vAth those records. 11 also indudes consideration of any unusual items or disdosures in the accounts and seeking explanabons from you the trustees conceming any such matters. The proceilures undertaken do not p￿de all the eviden￿ that would be required in an audit and (xjnsequenlly I do not express an audtt opinion on the view given by the Independent examinerfs statement In ￿nneCtion vmh my examinab.on no matter has to rny 8ttentM)n. Whrth gNes me reasonab￿ ￿uSe lo Wieve thal in any material respect the requirement$ - to keep accounting records in aoxrdance sectson 41 oflhe Act." and - to wepare accounts that accord wth the ac(￿JnIlng recDrd5 and lo comply th the accounting requirement ofthe Ad. have not been met". or To vthich in rny opinion, altention should be drawn in orilerto enable proper understsnding of the accounts to be reathed. A D Kidby FAIA 4th August 2020 St Nicholas PreSchool Balance Sheet as at 31s1 March 2020 as at 31 March 2020 as at 31 March 2019 Flx•d A¥sets Equspmenl 1. Oiiginal cost 2. Addtb"ons ye8r 3. Accum depreualion 6.158.13 1.012.70 -2,750.83 3.272.77 2,885.36 -2258 13 4,420.(MJ 3,￿￿.00 Office equipment l. Original cost 2. Acojm deprecAation 808.02 -608.02 21Y).(J) -608 02 200.(K) 4,620.CM) 4.1￿.(￿$ Current Assets Cash and savtngs Bardays current 8trA)Ullt Bardays FundrabsirvJ ax Cash account HMRC - SMP re¢￿verable Debtor- monies due in p￿PaId expenses 72,639.01 105.65 1.$92.13 718_98 76.502.28 2,944.5? 273.99 32180 3,336. 75.055 77 83.378.58 Current Liabiliti Other Current Liabilities Accrued expenses HMRC - taxlnic due 325.tKI 330 (X) 325. Total- wrrent assets ￿ current liabilities 74.725.77 83,053. NET ASSErs 79,345.77 87.153_58 EQUITY General Fund Net Deficit 87.153.58 -7.807.81 89.321.55 -2.167.97 79.345.77 87,153.58 St Nicholas Pre￿Chool Profit Loss 1st Apnl 2019 to 31st March 2020 r 2019 - Alar 2020 Apr 2018- Mar 2019 Income Childien's fees 13,472.34 16.304.15 Fundraising actiwi other fundraising aCtiv￿8s Donab"ons and S[￿sOrshIp 389.56 697.17 49.$0 746.67 Grants received Per schedule attathed 85.082 52 93,568.47 Sale of unrfom)s- surplu¥ 1.26 Outings Trip money r￿eIPtS Coaches and ex￿Se$ 0.00 Totsl Income 98,944.42 110.620.55 Expenses Administralwe expenses Advertising Deprecsation toys and equipment Insurances Postage Repairs and sollw8re expenses RegistTation fees Stationery, prtnt cartridges Telephone 40.27 492.70 854.37 165.80 285.36 899.91 13.45 309.24 141.00 2,121.27 593 39 425.C 141.fKJ 1.511_55 421.20 3.916.75 4,529.42 General expenses Photography Paper towels and deaning Memberships 8rJd subwptions Musi¢ li¢en( Miscellaneous expenses Discos. partie8 and snac*s 120.86 322.81 206.88 1C(J.20 264.02 543 73 142.65 124.16 103.20 209.36 288.95 8.32 1,558.50 Othei finan(xal expenses Bad debts Bank £*arges Loyalty leWaTd 132.(KJ 304.91 45.23 180. 76.28 -15.28 391.68 241.00 Payroll Expense5 CRB checks Workplac£ pensions -staff & empkjyer Stsff training & earfy yearfs training Staff training & earfy yearfs training Staff wages net Staff national insurance a tax NIEA incentive 112.78 1.540.16 315.(K) 120.¢XJ 83.861.94 3.￿.15 -1.876.74 563.40 673.07 559.Ll) 868.￿) 87.693.33 4,087.35 -1.707.66 87.07729 92,736.49 St Nicholas Pre￿Chool Profit Loss 1st April 2019 to 31st March 2020 Apr 2019- Mar 2020 Apr 2018- Mar 2019 Expenses...... continued Professional fees Accountancy Payroll bureau 335.IXI 532.50 330 1)0 593 $0 867.50 923.50 Rent of premises 10.784.IX) 11,584.56 Toys and craft materials 2,8￿ 69 1,21505 Total Exp•n$•s 1(￿,752.23 112,788.52 N•t d•fielt -2 167 97 St Nicholas Pre-school Grants Received 2019120 2018119 2017118 2016117 2015116 Grants received 08.04.2015 23.04.2015 30.06.201 S 03.09.2015 20.11.2015 11.01.2016 PCC- Spring ffinal PCC- Summer term PCC- EY wernium PCC- Aubjmn tenn PCC- EYPP aul PCC- Spring 492.9) 5,266.34 36,758. 31,611.00 620.10 392.73 37.&59.64 38.454.(KJ 24,343.34 222.60 556.50 26.555.39 33.734.52 25.675.05 39,279.58 93.568.48 122.158.71 1(T2.222.65 101,449.49 35.775.48 43.288.54 49.931.70 24.269_72 23.724.55 25.037 32 85.082.52 Two year olds 28.05.2015 26.10.2015 08.03.2016 PCC- Summer2015 PCC- ALrr PCC- SpnrwJ 3,593.85 6,710.60 5,601.75 15,966.20 6,431.10 6,314.70 5,441.70 18,187.50 34 year olds 07.04.2016 PCC- Spring 2016 5.621.12 0.00 Totals 85.082 52 93.568.47 122.158.71 123,8(fJ.97 119,636.99