Ik The Play House (B'ham) Limited la company limited by guarantee) Report and accounts for the year ended 30 March 2020 IRII Compony number2828276 *A9HLZRH5* 1111112020 COMPANIES HOUSE A14 #212 Cl￿rity regiStrot￿n number 1034809 The Play House The Play House (B'ham) Limited The ANNUAL REPORT AND FINAp4aAL SWATEMEII FOR THE YEAA ENDED 30 MARCH 2020 Page5 Directors. trustees and advisers Oirector5' report Independent examlnerfs report Statement of financial a￿1VitieS Balance sheet Note5 to the finan¢ial staternents 9-12 The The Play House (B'ham) Limited Cop4sllTvnoN The Play House (B'haml ￿Mited trades as Language Alive! and Catalyst and is a company limited bv 8uar3ntee and a registered charity governed by its memorandum and artides of association. Charity numbei 1034809. Company number 2828276. OIREcfoRsA14DTRIISTEfS Deborah Shaw- Chair Elizabèth Norman Iresigned 11 November 20191 Antonia 8eck Iresigned 11 November 20191 Ke5hena Bowie lappointed 11 November 20191 Daniel Jones Faye Meacham Celia Reeves Sian Roberts Gillian Twaite SECftEfARY Rebecca Wass IrÈ5igned 10 November 20191 Laura Krlleen (appointed l November 20191 INDEPENOENT EXAMINEPS Guest Wilson Chartered Accountants 8 Wolverton Road Snitterfield Stratford upon Avon Warwick5hire CV37 OH8 RtGLSTEfttDOFFKe The Play House clo Birmingham Repertory Theatre Centenary Square Broad Street 8irmingham 812EP The Play House (B'ham) Limited DIRECTORS, REPORT The directors present their report and accounts for theyear ended 30 March 2020. PRI￿1pALACTm The companfs principal attivity during the yearconiinued to be the provision of arts education services mainly to schools in the West Midlands. LEGAL￿Alu5 OFTHE cIL4rqr Thè tharity is a company limited by 8uarantee and ha5 no share capital. The liability of eath member in the eveni of winding-up is limite(I to £1. FINANOALAESWTSANOREVIEWOFTHE WJSIWItsS The income and expenditure account for the period is set out on page 7. A full review of the business is included elsewhere in this Annual Report. IXftECTORSANDThEIRllllEAESTS The directors of the company durin8 the year are listed on pa8e 2. REYRVESPOULY It is the policy of the Charity to maintain unrestricted funds. which are the free reserves of the charity. at I￿et that Èquates to not le5S than 3 months unrestrirted expenditure. This provides sufficient funds to over management and administration and support costs. RISK NiAIIAGEhlEKr The Directors have examined the major strategio bJsir*55 and operational risks which the tharity fa￿$ and tonfimi that systems have beèn established to enable re8ular rèp)rts to be produtÈd so that the ece$5ary steps can be taken to le55en these rr5k5. DIREtrOR￿ RESPOP4S10IUTIESFOR THEACCCrf11115 Company law requires the directors to Prepare accounts for each financial year which give a true and fair view of the state of affair5 of thè company and of the income and expenditure for that period. In preparir those accounts the directois are required io- - select suitable accounting policies and then appty them consistentty- - make Judgements and Èstimates that are reasonable and prudent.. - prepare the accounts on the going concern basis unless it ss inappropriate to presume that the tompany will continue in business. The direttors are responsible for keeping proper a¢¢ountin8 records whith disdose with reasonable accuracy at any time the finanoal position of thè tompany and to enable them to ensure that the accounts comply wth the Companies Act 2￿6. They are 3150 responsible for safeguarding the assets of the company and hen￿ for taking reasonable step5 for the preventbon and detection of ffaud and other rreEularities. The Directors are satisfied that the company was entilled to exernption from audit under sect¢on 477 of the Companies Act 2￿6 and section 144(21 of the Charities Att 2011. These accounts have not. therefore, been subjected to audit. AppoiFm￿￿rQF1RiS1tÉs At every annual general meeting on&third of the Oirertors who are subje¢t to retirement by rotation shall retire from office. The Directors to retire by rotab'on shall be those who have been the longest in office. The Directors may appoint a pefsort who is Iwlling to act to be a Director, either io fill a vacarbcy or as an additional Director. A Dirertor $0 appointed shall hold Offi￿ onty until the next following Jrbnual general meetin8 and shall not be taken into account in deierminin8 the Directors who are to retire by rotation at the meeting. If not reappointed at such annual general meth'n& he shall vacate office at the conclusion thereof_ The Play House (B'ham) Limited A Director who retires at an annual general meeting may. rfwilling to att. be reappointed. If he is not reappointed. he shall retain office until the meets.ng appoints someone tn hi5 pla¢e, or if it does not do $0, until the end of the meetb TAUSTEE IMCrtICTIONANDIR11141NG Mew trustees receive orientatton infomation to brief them on their Wl obl￿atIOnS under charity and company law. the content of the Constitution. the drfi5ion making processes, the company plan and recent financial pertormance of the chartty. The company aims to have ￿l¢e annual boardlstaff events where board members get the opportunity to meet employee5. Other tru5tee5, and see examples of the companV5 work. Trustees are encouraged to attend approprtate exiernal training events where these will faalitate the undertaking of their role. ORGANISATIOWI The Play House is govemed by a Board of Trustee5. The board meets at least quarterty. A General Mana8er has been appointed by the trustees to manage the day to day operations of the charity. To facilitate effèttive operations. thè GÈnÈral Manager has been ddegated authority. within terms of delegation approved by the tru5tee5, for operational matters including finance. employmenL artistic and educational activities. The Play House 15 a long estatjished and highty respected theatre in education company, known nationally and internationalty for its trademark participatory approath_ Since it was founded in 1986. the companv has developed a strong track record of hiBh quality work in schools. It has an excellent reputation locally and rew'onalty with teachers, local authorities, arts Organ￿tionS and academic institutions. Our vision is to stimulate the learnin8 and curiosity of thildren and young people through enga8emenl in drama experience5. We have a Strong ethos of meaningful participation at the heart of everything we do throu8h the creation of rich firtional Worlds, where children interart with a range of situations and characters. We strongly believe in the transformational power of theatre. The Play House continues to weather the Storm of a very challen8in8 economic climate and huge changè and uncertainty in the education sector. Relationships with schools are good and we have been able to maintain levels of income from touring. The business plan Klentified three key areas of our work, schools, commissions and public performan¢es as a di¥er5ity of income source5. Consequently, we have been able to restore our reserve5 to an appropriate level. pro¥idin8 us wilh more security in an inuea5ingly uncertain future. However, at the end of March 2020 The Play House's school tourin8 programme wa5 1rnpart￿ by the global pandemic caused by the virus COVID-19. Due to re5triction5 in place to combat the viru5 Schools dosed instantly, impactin8 significantly on The Play Hou5e'5 Potential earned income. COVID-19 continues to create an uncertain luture with negative finarKial impacts on many busine55es. ro ects 20 With support from Arts Counol Endand The Play House created a brand new interactive. multi-sensory performance ￿lebrating the joy of sharing stories togeiher. Follow 7he Bookworm toured across libraries in the West Midlands as a free event to enable The Play House to engage with a wider audience and develop new partnerships. Down kn The t￿Mp$ An interactive performance for children aged 7 years plus exploring mentsl heaiih with their families. Developed from a research and development period in schoob Down In The Dumps wa5 performed as part ofBEDLAM FestivolforArts ond Mental Heolth at The REP. Tapestry Commis540ned by Birmirvdham City Courttil and West Mercia Police fupesrry. a programme for 13-18 years preventing violent extremism. toured extensivefy to schoots and cornrnunity venues auoss the West The The Play House (B'ham) Limited Midlands. The piece has been designated a modd of best practice by the Home oifice. Tapestry deals with radicali5ation due to rt8ht WI￿ racist extremism as well as ISIS inspired Ideolo￿ and is very popular with schools as means of opening dialogue about a very difficult and sensitive subject. Spllt Second Split Second, a Pfogramme for 9-13 years exploring con5equence5 of knife crime in term5 of medical and legal implications. developed from a research and development period in earty 2019 to a fully contrived touring programme in late 2019 and early 2020. Commtssione(I by the Homè Office and with support from thè Sir Barry Jackson and Edward Gidbury Trust 5plitSecond engage(1690 children acr055 schools in the West Midlands. Teachers highlighted the irnportarbte for children still in primary school lo have an opportunity to talk about knives and knife crirne and to learn the legal and medical consequences. Daughter5 01 InTrn)tlon The Millennium Point Tfust commissioned us to deliver our enyj'neering PTO8ramme. Lknughters of Invention, to four partner schools across Birmingham working With 240 thildfen. In partnership with the University of Birmin8ham we work with eight PhD en8ineer students to engage primary age children in solwng 3 medical engineerin8 challenge. The foojs of the programme is raise the aspirations of children nd allow them to see the viability of an engineerin8 career. as well as develop the communication and engagement skills of the PhD enpj'neers. Muslc and Drama Educatlon Expo 2020 In early 2020 we were delighted to take part in the Music and Drarna Education Expo in London. We held a seminar for educators titled, We ore ollstorytellers.- Storytelling Dromu und literocy in Primoryschoots. The seminar was received positivÈty and enabled us to rÈach new contart5 nationalty and internatbtinallv. Public Perfomianrns We tontinue to perform adapted versions gf our school touring proÈrammes in theatre$ and other public venues. We are a regular fixture in The REP'S First Stages programme of theatre for ¢hildrèn and families. We also performed to theatre students at the 8im)ingham Conservatoire and Warwick University as part of their applied theatre courses. Language Alive programme5 toured in this period Surnmer 19.. Little Red Hen. The Self￿h Giant. Autumn 19.. Hansel & Gretèl. RÈd Riding Aood. Paperthase. Spring 20.. Things That Go Bump. 8y order of the Board laura Kllleen Secretory 24 September2020 The Play House (B'ham) Limited INDEPENDENT EXAMINER'S REPORT to the Dlrertors of The Play House (B'ham) Limited I report on the financial statements of The Play House (Vhaml Limited for the year ended 30 March 2020 on pages 7 to 12. This report 15 made solelyto the companvs membefs as a body. in accOrdan￿WIth the Companies Act 2006. Ouf work has been undertaken so that we Might State to the compa￿5 members those matters we are required to state to them in our report and for no other purpose. To the fullest extent permittèd by law we do not accept or assume responsibility to anyone other than the company and the cornpan¢5 members as a boty. for our examination work. for this report or for the opinlons we have formed. Respectlve fespons**lllties of Trust￿ and exam6ner As described on page 3 the ¢ompanWs Directors are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view. The Directors consider that an audit is not required for this year undef the Charities Act 2011. s.144121 l-the 2011 Acfl and that an independent examination is needed. l am qualified to undertake the examinaiion. being a qualified member of ICAEW. Having satisfied myself that ihe charity is not subje¢t to audit under company taw and is eli8ible for independent examination. it is my responsibility to= Examine the accounts under &145 of the 2011 Act; Tofollowthe procedures laid down in thegeneral Dire¢tionswven b¥the Charitycommission under s.14515llbl of the 2011 Act- and To slate whether particular matters h￿e COMÈ to my attention. Basbs of Independent examlnerfs rewt My examirbation was carried out in accordance with the8eneral Dirertions 8iven bythe Charity Commission. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. 113lso includes consideration of any unusual items or disdosures in the a¢counts, and seeking explanations from you as Dirertor5 concemin8 any such matters. The procedures undertaken do not provide all ihe eviden￿ ihat would be required in an audit and consequently no opinion is given as to wheiher the accounts preseni a -true and fairvirf and the report is limiied to those matters set out in the statement below. Independent examlnerfs stste In connection with my examination. no matter has come io my attention: 111 whith 8ives me reasonable cause to believe ihat in any material rèspect the requirements.. to keep accounting records in a¢cordance with the Companies A¢1 2(X15 5.386.. and to prepare accotsnts which accord with the accounting records. comply with the accounting requirements of the Companies Aci 2(￿, s.396 and the methods and principles of FRS 102 Yhe Financial Reporting Standard applicable in the UK and Republic of Ireland". have not been met.. or 121 to which. in my opinion. attention should be drawn in order to enable a proper understsnding of the accounts to be reathed. Name.. Neil Wllsoft RelevafttprofrssionqlquolrfKqtI4￿ orbody." KAEW 8 Wolverton Rood. Snitterfield, Stmtford uwnA¥on. CV370HB 24 September2020 The The Play House (B'ham) Limited INCOME AND EXPENDrfuRE ACCOUI ANO STATEMENT OF FINANaALAcrivmES for the year ended 30 March 2020 Total 2019 unts Funds INCOME 71h5a 89.$78 89.578 Artsedufatw ser¥tts 74.756 85.115 85.115 Total in¢omt 7L4S3 756 I￿205 89.578 85.1 174.693 ExpEF4DmJRE 138.088 14417 14A27 1.1 J8373 19.485 Totsl eMpend6ture 77,N9 149.102 92.371 65.202 157.573 NEfipKoME {2.9931 12,7951 19.913 17,120 NettTansfer5 between funds 1793 117931 fjW4 6L634 44,514 44.514 FuNDVAL•JItEStAMIEDFORW•A 58ffi41 £ 58.641 6L634 £ 61.634 The statement of financial actmties includes all Bains and losse5 recognised in the year. All incoming resources and resour￿ eN4)ended deri¥e from continuing activitie5. The Play House (B'ham) Limited BALANCE 5HfEf as at 30 March 2020 Funds hJnds 20 2019 Tangible assets 1.536 L536 2.546 OJRRENT ASSÉIS Debtors Cash at bank and kn hand 10.280 48.879 59.159 6ASS 55.231 62.086 11.7Q) 11,7( 60.$79 70A59 CpEomJAS: amounts falling due within one year 111.7(X)I 12.0541 113.7541 12,998 57.los 59.088 58.641 £ 58NI E 61.634 Genernl DesiÈnated RESfRICflDFpJr 58,641 641 61.634 $8.6¢1 £ 58,641 £ 61.634 For the year ended 30 March 2020 the company s entitled to exemption from audit under section 477 of the Companies Act 2c￿6 relating to small companies and seaion 144121 of the (harities Act 2011. The members have not required the companyto obtain an audit of its accounts in accordarKe with section 476. The directors have a(knowledged their responsitmlities for: selecting suitable accountin8 policies and then applying them consistently- observing ihe methods and principles in the Charities SORP- makingjudgements and estimates that are reasonable and prudent- stating whether applicable UK accounting standards have been followed. subjeci to any departures disdosed and explained in the financial statements. and preparing the accounts on the going concem basis unless it is inappropriate to presume that the tharity will continue in business. These financial statemenis have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2Crf)6 relating to small compantes and constitute the annual accounts required by the Companies Art 2006 and are for tif¢ulation to mèmbers of the company. Del)orah Shaw Drrector 24 September2020 The Play House (B'ham) Limited NOTES TO THE FINANCIAL STATEMf¥ at 30 March 2020 ACCOUPMNG POiKIES Compony ondchorftoble stotus The Play House (B'haml Limited. a public benefft entrty. is incorporated in England and Wales as a company limited by Buarantee not hawng a share capital. Each mernber has undertaken to contribute to the assets in the Èvent of winding up è sum not exceeding £1. The tharity is a registered charity- The registered office is ven on page 2. The financial statements are prepared under the historical cost convention. in accordance with the Staterrent of Recommended Practice -Accounting and Reporting by Charities ISORP 20151" applicable to charities preparing their accounts in accordance wtth the finanaal Reporting Standard applicable to the UK and Republic of Ireland IFRS 1021. effertive l January 2015 and the Companies Act 2(X￿. In preparing the accounts. the directors have considered whether in applying the accounting policie5 required by FRS 102 and the Charities SORP FRS 102 the restatement of tomparattve items was required. At the date of transilion in applyin8 the requirements of FILS 102 no adjustments were required. The dirertors consider that there are no material urKertaintie5 about the Chariivs ability to continue as a going ¢on¢em. The company does nol seek to make a profit. nor can its athievements be measured by normal tommercial criteria. In order that a true and fair view should be given in these 3¢counts the dirertors have set out on page 4 an income and eypenditure account which show5 the results for the year, but in a format other than the standard format5 prescribed in the Cornpanie5 Act 2￿6. In the opiniorb of the dirÈctors the format dopted provide5 greater clarity on the nature of the company's artivities and discloses the required information relating thereto. A summary of the more important accounting policies of the cornpany is Set out below. Accountinq conventlon The financial statements have been prepared in accordance wtth Accountin8 and Reportin8 by Charities.. Statement of Recommended Practice applicable to charities preparin8their accounts in accordance with the Financial Reporting Standard for Smaller Entitie5 published on 16July 2014, the Finanoal Reportin8Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021 leffedive I january 201SI - Charities SORP IFRS 10211, the Financial Reporting Standard appliCa￿e in the United Kin8dom and Republic of Ireland IFRS 1021 and the Companies Act 2￿6_ Assets and14abilities are initialty recognised at historical cost or transartron value unle55 Otherwise 5t4ted in the relevant accounting policy notelsl. Chqritobk 5to¢ys und tqxotkn The cofflpany is a charity and is therefore exempt under sect￿￿ $05 of the Iruime and Corporation Taxe5 Act 1988 from corporation tsx. Flxedossets and depfedcrtlon All fix￿ assets are initially recorded at ¢ost. Depreciation is provided on all tangible fixed assets hèld for use by the charity at rates calculated to write off the cost or valuation. less estimated residual valve based on prices prevailing at the date of acquisition or revaluation. of each asset evenly over its expected useful life as f￿lOws.. Premises improvernents Computer and othef offKe ewiprr*nt Minibus o%*r 10 years o%Er4 years over4 years The Play House (B'ham) Limited The Incorne ond deferredlncome Incorne from donations and grants. including capital erants. ￿ induded in incoming resources when these are receivable. except when donors specify that donations and grants given to the charity must be used in future accounting periods. in whith case the irKome is deferred until those peri¢yJs and is included in Deferred Income within credrtor5. All other income is accounted for on an acuua15 basi Expenditure Expenditvre is accounted for on an accruals basis and allocated to the appropriate heading in the accounts. Where expenditure is incurred whith rèlatèsto morethan one tost category. the expenditure IS apportioned over all relevant headings. The bases of apportionrnent used refflerttime and resourcesexpended on v¥rTrous actiV4ties or in support of those activitie Pen5ion5 The company operates a defined contribution pension scheme. Contribvtions are charged in the profit and loss account as they become payable in accordance with ihe rules of the scheme. Fund¢Kcountlng Funds held by the charity are either.. Unre5trirted general funds - these are funds which can be used in accordarlce with the charitable objerts at the discretion of the Direttors. Designated funds - these are funds set aside by the Directors out of unrestricted general funds for specific future purposes or projects. Re5trirted funds- these afe funds ihat can onty be used for particular restricted purposes within the objects of the charity. Resirictions arise when specified by the donor or when funds are raised for particular restricted purposes. INCOME 20ZO 2019 The Home Office Arts Council of Engknd Millennium Point frust Royal Acaderny of E￿IneerIng The Sir 8arryJackx>n TnJ5t Edward CadburyTrust West Meftia Police and C1¢w￿ Commis5￿eT ogers & DouelasTrust Dame Eli2abeth Cadbury Blmingham City Counc Coventry City COU￿11 John Feeney Charitsble Trust Birmingharn & Solihull Mentsi Health NHS FouNJati0nTr￿I Paul Harnl n FoundatHJn 27.698 14.637 5,565 27.142 32,5DO 13,000 1,500 400 399 89,578 71A53 ARTsED￿A￿)h SERWES-￿LU[•NESIll Sales to schools an￿ unNersit*s Salesto k*al authOrit￿S Other sa￿$ 756 58.200 24,825 2,090 85,115 74.756 10 The Play House (B'ham) Limited Ey)EiioifiMlf Total 21>20 2019 C*￿TA￿E￿nN7￿1s stsff costs Payments to freeL4rKeartists Moior arKI trnvel Production expense5 Recrurtment costs 45.947 2L356 39.087 20.29Z 378 85.034 41.648 776 7J17 96.702 33,279 3.804 4.303 3.752 7¥453 63.322 134.755 138,088 Thea¥epEeMmb¥•feMph)>Ye50n kffisterrnwntractsin Ihewr was 4 12019 - 51. The avwa8e number of thtt on short terrn tortrarts wa$6101he fvwti￿e￿Na1e GovytrwicE Motor and tra¥el Insurance Printin8 aThd stationery Telephone and ￿Stage Premises expenses Auditors remuneration legal & consultsr PR and marketing Other 863 IA49 2.172 672 1.515 969 1.607 3.S43 1.441 950 3.SOO 1.27S 4,685 19,485 1.449 2.172 672 1.140 175 411 6.859 14.427 1,140 175 411 6059 14N27 The director5 ofthecompany are listed on page 2. No remuneration was paid to any Dire¢tor durift8 thè year and no director received any expense reimbursements. TA14G*iE B¥EDASSETS Totsl Cost or valuation l April 2019 Disposa15 Additions 30 March 2020 25.446 125.4461 54.424 152.9141 26 1.536 14.221 114.2211 94.091 192.5811 26 1,536 Deprttiation l April 2019 DIsp05als Cha forthe 30 March 2020 25,445 125.4451 51,880 151.8801 14.220 114.2201 91.545 191.5451 ar Net book va￿¢ 30 Mar