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2022-06-30-accounts

REGISTERED COMPANY NUMBER: 02899281 (England and Wales) REGISTERED CHARITY NUMBER: 1034690

Report of the Trustees and

Financial Statements for the year ended 30[th] June 2022

for

Altrincham Garrick Society Limited

(A company limited by guarantee)

Allen Mills Howard Limited Chartered Accountants & Statutory Auditors Lewis House 56, Manchester Road Altrincham Cheshire WA14 4PJ

Altrincham Garrick Society Limited Contents of the Financial Statements For the year ended 30th June 2022

Page
Report of the Trustees 1 - 9
Report of the Independent Auditors 10 - 12
Statement of Financial Activities 13
Balance Sheet 14
Statement of Financial Cash Flows 15
Notes to the Financial Statements 16 - 26

Altrincham Garrick Society Limited

Report of the Trustees For the year ended 30th June 2022

Reference and Administrative Details

Registered Company number

02899281 (England and Wales)

Registered Charity number 1034690

Registered Office

The Garrick Playhouse Barrington Road Altrincham Cheshire WA14 1HZ

Trustees

Mr J D Beddy Mr H F Everett Mr C J Tomlinson Mr D P Mazurkiewicz Citrine Mrs A K Walker Mr T B McKie Mr R B Walla

Company Secretary Mr C J Tomlinson

Auditors

Allen Mills Howard Limited Chartered Accountants & Statutory Auditors Lewis House 56 Manchester Road Altrincham Cheshire WA14 4PJ

Solicitors Myerson Solicitors Grosvenor House 20, Barrington Road Altrincham Cheshire WA14 1HB

Bankers

Barclays Bank Plc 48 George Street Altrincham WA14 1RH

1

Altrincham Garrick Society Limited

Report of the Trustees For the year ended 30th June 2022

The trustees, who are also directors of the charity for the purpose of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30th June 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1[st] January 2019).

Chair’s Report

The Society is reporting a deficit of approximately £28K for the season 2021/2022. The deficits in the previous two seasons (both very badly affected by Covid-19 and a one-off expense of about £150K on car park repairs) were approx. £148K and £109K respectively. The surplus in the previous “non-Covid19” season (2018/2019) was approx. £27K. We report these figures for information, but believe that direct comparisons should not be made due to the unusual circumstances of Covid-19.

The 2021/2022 season saw many Covid-19 restrictions lifted, and we ran as “normal” a season as we could. However, the continued prevalence of the Covid-19 virus, the fear of crowds expressed by many of the older members of our community despite vaccinations, the rise of the “Omicron variant” at the end of 2021, and the mandated wearing of masks until February 2022 all contributed to smaller audience sizes compared to pre-Covid-19. This in turn resulted in lower revenue, and thus the financial loss noted above. In addition, one production in our 2021/2022 season had to be cancelled, this alone resulted in an estimated loss of around £20K revenue.

We achieved our charity’s aims in 2021/2022, by providing entertainment to our local community, maintaining regular contact with our key volunteers and audience members, and supporting our local community wherever possible.

In addition to our commitment to continue to engage with the local community, we also recognise our commitment to maintaining a local theatre building. Our repairs and renewals budget is under constant review, and we committed to spending some money during the season to sustaining the theatre itself as a viable centre for the community.

Having spent time in the 2020/2021 season reviewing widely our organisational structure and reexamining our long-term strategic goals, we finished implementing the major changes to our organisation and management in the 2021/2022 season. We believe we used the “down-time” well to implement a hugely improved management structure, and we now face the 2022/2023 season and beyond with confidence.

Hugh Everett

Chairman of the Board of Trustees

2

Altrincham Garrick Society Limited

Report of the Trustees For the year ended 30th June 2022

Structure, Governance and Management

Governing Document

The charity is controlled by its governing document the Memorandum & Articles of Association and is a company limited by guarantee, as defined by the Companies Act 2006. The liability of each member in the event of winding up is limited to £1.

Board of Trustees

The Board have sole responsibility for appointing trustees. All trustees are also appointed Directors of the company. There has to be a minimum of three trustees but there is no maximum. In appointing trustees the Board seek to bring a range of skills and expertise to the management of the Charity. New trustees are introduced to the workings of the charity and are kept updated through regular trustees’ meetings and communication throughout the year.

The trustees of the company who were in office during the year and up to the date of signing the financial statements were:

Mr J D Beddy Mr H F Everett Mr C J Tomlinson Mr D P Mazurkiewicz Citrine Mrs A K Walker Mr T B McKie Mr R B Walla appointed 29[th] November 2022

Organisation

The Board of Trustees meets every 6 to 8 weeks. The Board appoints two main salaried positions: an Artistic Director to deal with the production and management of shows and an Operations Director to handle the day-to-day running of the Theatre.

Related Parties

None of our trustees receive remuneration or other benefits from the charity. Any connection between the trustees or senior managers of the charity with a production company, contracted actor, or performer must be disclosed to the full Board of Trustees in the same way as any other contractual relationship with a related party. In the current year no such related party transactions were reported.

The Charity’s wholly owned subsidiary Altrincham Garrick Playhouse Limited was established to operate the commercial bar and Theatre letting. The profits of the subsidiary are donated to the charity.

3

Altrincham Garrick Society Limited

Report of the Trustees For the year ended 30th June 2022

Objectives and Activities

The Mission of the charity (what we do now) is:

The Theatre is disabled friendly. We have a designated Front of House Volunteer in attendance at every performance to meet and give assistance to every disabled person as soon as they enter the Theatre. A row of seats in the Theatre is specially modified to accommodate wheelchairs and there is also a hearing loop system. Guide dogs are allowed to accompany their owners throughout the Theatre and carers are given a free seat.

In shaping our objectives for the year and planning our activities, the trustees have considered the Charity Commission’s guidance on public benefit, including the fee charging. The Theatre relies on investment income, donations and the income from fees and charges to cover our operating costs. In setting the level of fees, charges and concessions, the trustees consider carefully the accessibility of the Theatre for those on low incomes.

The strategies employed to achieve the charity’s aims and objectives are to:

Our major activities that put these strategies into action are:

  1. Live stage performances of all types of drama and musicals; produced in-house

  2. Other live events: concerts, other musical events, and performances from visiting companies; these are run as Lets, with ticket revenue typically being split between the Visiting Production and the Garrick

  3. Cinematic and theatrical Screenings; using live-feeds and DVD/MP4-based material

  4. Educational programmes, including drama schools covering ages 5 to 18

4

Altrincham Garrick Society Limited

Report of the Trustees For the year ended 30th June 2022

Our programme of activities described below focusses on bringing the arts to the community. As our strategy makes clear, we try to encourage all within our community to take part in our activities and to attend our Theatre and to benefit from our amenities. The drama and art we provide is to be enjoyed by all, including those attending local schools or the higher education colleges, through to our programme that tries to embrace all tastes by hosting visiting artistes. Affordability and access to our programme is important to us and is reflected in our pricing policy set out in detail later in this report.

1. Live Stage Performances produced in-house

In this 2021/2022 season, we staged more live performances than in the last “non-Covid-19” season (2018/2019). This included a full season in our Studio theatre. This was despite having to cancel one mainstage production ( Present Laughter ) at very short notice, due to non-COVID-related issues.

As noted earlier, Covid-19 still affected our audience numbers, particularly until Spring 2022. As a result, our mainstage productions in 2021/2022 achieved 64% capacity, compared to 73% in 2018/2019.

The biggest relief to the theatre, both financially and to our audiences, was the ability, despite mandatory mask-wearing, to stage our annual pantomime (from early Dec 2021 to early Jan 2022). This sold 97% of available seating capacity.

2. Other Live Events

We hosted 30 Visiting Productions during the 2021/2022 season, as many as in the pre-Covid-19 2018/2019 season. Due, we believe, to Covid-19, audiences for these averaged 66% capacity, compared to 74% in 2018/2019.

3. Cinematic and Theatrical Screenings

We continued with our programme of showing films and theatrical screenings. Because our auditorium was in use more for other events, we showed approx. half as many screenings in 2021/2022 as in the previous season (affected by Covid-19).

4. Educational Programmes

Our educational programmes involve the youth in the community. They aim to develop students’ confidence and expression across a range of arts. This educational work is done through the Garrick Academy of Performing Arts, which operates on Saturday mornings through three terms, week-long courses during half-term, and a Summer School. Students from the Academy also perform on our main stage, giving them experience which they would not get elsewhere. Our Bursary scheme enables children from disadvantaged backgrounds to have their fees paid.

Our main stage and our Studio Theatre are also used to provide training and education on sound, lighting and other technical matters associated with theatre production. Our technicians dedicate time to training people in the crafts associated with the Theatre, many of whom have gone on to paid employment in these fields.

5

Altrincham Garrick Society Limited

Report of the Trustees For the year ended 30th June 2022

Other Activities

We are a cultural centre and meeting place for local writers and dance troupes, and we make the Theatre and its facilities available for the many participants. We are the assembly point for fire and the emergency centre for the adjacent nursery school.

The Theatre is used by local schools for their speech nights and prize giving events and for the dance and fashion shows.

We allow fund raising activities for local charities such as Francis House, Marie Curie Cancer Care, Christies Hospital, The Macmillan Nurses, The British Legion Poppy Appeal, Breast Cancer UK and more. The first night of pantomime tickets are donated to local disadvantaged children and adults and their carers within the Trafford community.

Our Volunteers

The Society is very involved in the community and relies on voluntary help. Besides those amateur performers and artists who display their talents at the Theatre, over 50 volunteers assist with stewarding events and performances, enabling longer opening and lower staff costs than would otherwise be the case.

Our Artistic Values

We are aware that artistic tastes are not the same for everyone and that when addressing some of the more challenging themes the productions might give rise to offence. We take the views of our audiences very seriously and, without comprising the integrity of the programme, we seek to respect the diverse ethnic, faith, sexual orientation and lifestyles of our community and audience. We run a suggestions and complaints procedure through our Operations Director. The Board acknowledges and addresses all complaints.

Public Benefit

The trustees confirm that they have, when and where necessary to do so, paid regard to the Charity Commissioner’s Guidance on Public Benefit when considering and making decisions.

6

Altrincham Garrick Society Limited Report of the Trustees For the year ended 30th June 2022

Financial Review

The Society is reporting a loss of £27,860 for the financial year. The principal source of income in the year was from admissions charges which totalled £380,258 (compared to £21,014 in the previous year). We were also delighted to see a restoration of our kiosk and catering income (£45,623 compared to £1,233) and in our drama academy income (£59,983 compared to £10,904).

The selection of plays, screenings and Visiting Productions for 2021/2022 targeted popular choices, to tempt audience members back into the theatre. While we expected COVID-19 to discourage a portion of our audience, we were pleased to see the footfall reach approx. 65% of capacity in the 2021/2022 season (compared to approx. 70% in the 2018/2019 pre-COVID season).

We continued to benefit from letting out the car park, and we were gratified by the number and amount of donations received during the season.

The Trustees implement a Capex system to control expenditure.

Pricing Policy

Our pricing policy reflects our strategy of enabling all within our community, whatever their means, to take part in our activities and to attend our Theatre.

Ticket prices for Garrick productions during the 2021/2022 season varied between £5 and £20, with concessions available for most performances.

To view our programme, and for further details of ticket prices and discount terms and conditions, please visit our website at www.altrinchamgarrick.co.uk or telephone our booking office on 0161 928 1677.

Reserves Policy

Reserves are needed to bridge the funding gaps between spending on productions and events and receiving resources through admission charges as well as covering overhead costs, where unexpected shortfalls in income are experienced. The charity aims to have free reserves which are those unrestricted funds not invested in fixed assets of at least £300,000 for this purpose. The balance of reserves are held to cover identified planned repairs and improvements and emergency repairs to the theatre.

Our reserves were crucial to enabling us to survive the financial hardships of the Covid-19 pandemic. Free reserves at 30[th] June 2022 amounted to £339,635 (compared to 30[th] June 2021: £283,742), thus restoring them to above £300,000.

Investment Powers and Policy

The trustees, having regard to the liquidity requirements of operating the Theatre and to the reserves policy, have operated a policy of keeping available funds in a number of interest-bearing accounts and seek to achieve a rate on deposit which matches or exceeds inflation, as measured by the retail prices index. Due to wider economic circumstances, deposit rates have been depressed and so this aim was not achieved in the year.

Plans for Future Periods

During the forthcoming year the trustees will continue to raise the profile of the charity within the local community in order to attract further sponsorship and donations. Negotiations to receive routine funding are also in progress. We have many demands financially at the theatre, to maintain the building, to remain up to date on Health and Safety issues, and to continue to be able to stage very high quality productions.

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Altrincham Garrick Society Limited

Report of the Trustees For the year ended 30th June 2022

Risk management

The trustees have a risk management strategy which comprises:

This work has identified that financial sustainability is the major financial risk for both the charity and its subsidiary. Attention has also been focussed on non-financial risks arising from fire and health and safety. Management of financial risk is via reviewed reserves policy and the retention of sufficient working capital by the subsidiary company.

Trustees Indemnity Arrangements

Individual indemnities have been provided by the trustees, under which the charity has agreed to indemnify the trustees to the extent permitted by law in respect of all liabilities to third parties arising out of, or in connection with, their execution of their powers, duties and responsibilities as trustees of the charity.

Statement of Trustees responsibilities

The trustees (who are also the directors of Altrincham Garrick Society Limited for the purpose of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accountancy Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

8

Report of the Trustees For the year ended 30th June 2022

Altrincham Garrick Society Limited

Auditors

The auditors, Allen Mills Howard Limited, will be proposed for re-appointment at the forthcoming Annual General Meeting.

This report has been prepared in accordance with the special provisions in Part 15 of the Companies Act 2006 relating to small companies.

ON BEHALF OF THE BOARD:

……………………………… Hugh Everett - Trustee

28[th] March 2023

9

Report of the Independent Auditors to the Members of Altrincham Garrick Society Limited

Opinion

We have audited the financial statements of The Altrincham Garrick Society Limited (the 'charitable company') for the year ended 30[th] June 2022 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and the provisions available for small entities, in the circumstances set out in note 22 to the financial statements, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the directors' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the directors with respect to going concern are described in the relevant sections of this report.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the annual report, other than the financial statements and our Report of the Independent Auditors thereon.

Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

Opinion on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

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Altrincham Garrick Society Limited

Report of the Independent Auditors to the Members of Altrincham Garrick Society Limited

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Report of the Trustees.

We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the Statement of Trustees Responsibilities, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Our responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

As part of designing our audit work, we determined materiality and assessed the risks of material misstatement in the financial statements, including how fraud may occur by enquiring of management of its own consideration of fraud.

In particular, we looked at where management made subjective judgements, for example in respect of significant accounting estimates that involved making assumptions and considering future events that are inherently uncertain.

We also considered potential financial or other pressures, opportunity and motivation for fraud. As part of this discussion we identified the internal controls established to mitigate risks related to fraud or non-compliance with laws and regulations and how management monitor these processes. Appropriate procedures included the review and testing of manual journals and key estimate and judgements made by management.

We made enquiries of management with regards to compliance with applicable laws and regulations and corroborated any necessary evidence to relevant information, for example, minutes of the directors' meetings.

We addressed the risk of management override of internal controls including testing journals and evaluating whether there was evidence of bias by management that represented a risk of material misstatement due to fraud.

11

Altrincham Garrick Society Limited

Report of the Independent Auditors to the Members of Altrincham Garrick Society Limited

Our audit procedures were designed to respond to risks of material misstatement in the financial statements, recognising that the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by, for example, forgery, misrepresentation or through collusion. There are inherent limitations in the audit procedures performed and the further removed non-compliance with laws and regulations is from the events and transactions reflected in the financial statements, the less likely we are to become aware of it.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors.

Use of our report

This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed.

Mr David Allen FCCA (Senior Statutory Auditor) For and on behalf of Allen Mills Howard Limited Chartered Accountants & Statutory Auditors Lewis House, 56 Manchester Road, Altrincham, Cheshire, WA14 4PJ

28[th] March 2023

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Altrincham Garrick Society Limited (Registered number: 02899281)

Statement of Financial Activities Statement of Financial Activities Statement of Financial Activities
(Incorporating an Income and Expenditure Account)
For the year ended 30th June 2022
Unrestricted Funds Total Total
General Designated Funds Funds
2022 2021
Notes £ £ £ £
Income
Donations and legacies 3 7,468 2,352 9,820 89,221
Income from charitable activities:
Operation of theatre 4 537,716 - 537,716 38,993
Investment income 5 34,024 - 34,024 35,607
Other 6 9,196 - 9,196 106,000
_ _ _ _
Total income 588,404 2,352 590,756 269,821
_ _ _ _
Expenditure
Expenditure on charitable activities:
Operation of theatre 7 616,149 2,352 618,501 379,231
_ _ _ _
Total expenditure 616,149 2,352 618,501 379,231
_ _ _ _
Net income/(expenditure)
before gains/losses on investments (27,745) - (27,745) (109,410)
Other recognised (losses)/gains
Gains/(losses) on investment assets 14 (115) - (115) 407
_ _ _ _
Net movement of funds (27,860) - (27,860) (109,003)
Reconciliation of funds
Total funds brought forward 629,620 - 629,620 738,623
_ _ _ _
Total funds carried forward 601,760
 -
 601,760
 629,620

There are no recognised gains and losses other than stated above

All incoming resources and resources expended above relate to continuing operations.

13

Altrincham Garrick Society Limited (Registered number: 02899281)

Balance Sheet 30[th] June 2022

2022 2021
Notes £ £
Fixed assets
Tangible assets 13 283,857 302,495
Investments 14 9,101 84,216
_ _
Total fixed assets 292,958 386,711
______ ______
Current assets
Stocks 888 1,350
Debtors 15 34,888 43,054
Short term deposits - 63,550
Cash at bank and in hand 496,567 271,833
_ _
Total current assets 532,343 379,787
Creditors
Amounts falling due within one year 16 (192,708) (96,045)
_ _
Net Current Assets 339,635 283,742
_ _
Total assets less current liabilities 632,593 670,453
Creditors
Amounts falling due after more than one year 17 (30,833) (40,833)
_ _
Total net assets 601,760
 629,620
The funds of the charity
Unrestricted funds: 18
General 601,760 629,620
_ _
Total funds 601,760
 629,620

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies.

The financial statements were approved by the Board of Trustees on 28[th] March 2023 and were signed on its behalf by:

…………………………………………. J D Beddy – Trustee

…………………………………………. H F Everett – Trustee

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Altrincham Garrick Society Limited (Registered number: 02899281)

Statement of Cash Flows for the year ended 30[th] June 2022

2022 2021
Note £ £ £ £
Cash generated by operating activities A 139,802 (105,749)
Cash flows from investing activities
Investment income 34,024 35,607
Purchase of tangible fixed assets (2,423) (3,994)
Purchase of investments - (75,000)
_ _
Net cash provided by investing activities 31,601 (43,887)
Cash flows from financing activities
New borrowing - 50,000
Loan repayments (10,219) -
_ _
Net cash from financing activities (10,219) 50,000
_ _
Change in cash and cash equivalents in the year 161,184 (99,136)
Cash and cash equivalents brought forward 335,383 434,519
_ _
Cash and cash equivalents carried forward 496,567 335,383
_ _
Notes to the statement of cash flows for the year ended 30th June 2022
A. Reconciliation of net movements in funds to net cash flow from operating activities. Reconciliation of net movements in funds to net cash flow from operating activities.
2022 2021
£ £
Net movement in funds (27,860) (109,003)
Depreciation charges 21,061 21,015
Loan interest paid 1,052 -
Investment income (34,024) (35,607)
Losses/(gains) on investments 115 (407)
Reclassified investments 75,000 -
(Increase)/decrease in stock 462 300
(Increase)/decrease in debtors 8,166 31,434
(Decrease)/increase in creditors 95,830 (13,481)
_ _
Net cash generated by operating activities 139,802
 (105,749)
B. Analysis of cash and cash equivalents
2022 2021
£ £
Cash at bank and in hand 496,567 271,833
Short term deposits - 63,550
_ _
496,567
 335,383

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Altrincham Garrick Society Limited (Registered number: 02899281)

Notes to the Financial Statements For the year ended 30th June 2022

1. Charity and company information

Altrincham Garrick Society Limited is a charity registered in England and Wales and a company limited by guarantee. The charitable company’s registered number and registered office can be found on the Report of the Trustees.

The presentation currency of the financial statements is the Pound Sterling (£).

The members of the company are the Trustees. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.

2. Accounting policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

Basis of preparation

The financial statements of the charitable company, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS102) “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1[st] January 2019), Financial Reporting Standard 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Altrincham Garrick Society meets the definition of a public entity under FRS102.

The financial statements contain information about Altrincham Garrick Society limited as an individual company and do not contain consolidated financial information as the parent of a group. The company has taken the option under Section 398 of the Companies Act 2006 not to prepare consolidated financial statements.

Going concern

After making enquiries, the board has a reasonable expectation (subject to the normal levels of commercial risk in the current economic climate) that the charity has adequate resources to continue in operational existence for the foreseeable future, being a period of at least twelve months from the date on which the report and financial statements are signed. This expectation is based on forecasts prepared and the current available levels of cash and reserves of the charity.

Income recognition policies

Items of income are recognised and included in the accounts when all of the following criteria are met:

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Altrincham Garrick Society Limited (Registered number: 02899281)

Notes to the Financial Statements For the year ended 30th June 2022

Donations and legacies

All monetary donations and gifts are included in full in the statement of financial activities when receivable, provided that there are no donor-imposed restrictions as to the timing of the related expenditure, in which case recognition is deferred until pre-condition is met. Donated services and facilities are included at the value to the charity where this can be quantified. No amounts are included in the financial statements for time donated by volunteers. For legacies, entitlement is taken as the earlier of the date on which the estate is finalised or when a distribution is received from the estate.

Income from charitable activities

Comprises ticket sales for performances, education, programmes, catering, costume hire and membership fees. Income received in advance of a theatrical performance is deferred until the criteria for income recognition is met.

Investment income

Investment income comprises rents receivable, dividend income and interest receivable on cash balances, and is recognised on an accrual basis.

Fund accounting

Unrestricted funds are those funds for use at the discretion of the trustees in furtherance of the general objective of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided, at their discretion, to set aside for a specific purpose.

Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:

Irrecoverable VAT is allocated to support costs.

Allocation of support costs and governance costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include back office costs, finance, irrecoverable VAT. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. These costs include audit fees.

Operating leases

Rentals paid under operating leases are charged to the income and expenditure account on a straight-line basis over the period of the lease.

Volunteers

The value of services provided by volunteers is not incorporated into the financial statements. Further details of the contributions made by the volunteers can be found in the Trustees’ Annual Report.

Tangible fixed assets

Individual fixed assets costing £1,000 or more are capitalised at cost and depreciated on a straight-line basis over the estimated useful lives as follows:

Freehold property - 50 years Plant and machinery - 5 years Computer equipment - 5 years

17

Altrincham Garrick Society Limited (Registered number: 02899281)

Notes to the Financial Statements For the year ended 30th June 2022

Investment assets

Quoted investments comprise publicly quoted listed securities. Quoted investments are stated at market value. The market value is based on the closing middle market price. Asset sales and purchases are recognised at the date of trade.

Investment in subsidiary undertakings are held at cost less any impairment.

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Debtors

Trade and other debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid

Cash at bank and in hand

Cash at bank and cash at hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. Deposits for more than three months but less than one year have been disclosed as short term deposits. Cash placed on deposit for more than one year is disclosed as a fixed asset investment.

Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Pensions

The charity operates a defined contribution pension scheme. Contributions payable to the company’s pension scheme are charged against income in the year in which they are incurred.

Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Government Grants

Government grants are credited to the statement of financial activities when the charity has entitlement to the income and when the amount receivable has been quantified.

3. Donations and legacies

Donations
Legacies
 2022
£
8,820
1,000
_

9,820
 2021
£
88,221
1,000
_
89,221

Included in donations is an amount of £nil (2021: £63,030) from Altrincham Garrick Playhouse Limited.

18

Altrincham Garrick Society Limited (Registered number: 02899281)

Notes to the Financial Statements

For the year ended 30th June 2022

4. Income from charitable activities

Income from stage performances:
Admission charges
Ticket commission
Programmes, kiosk & catering
Drama academy
Membership
Merchandising
Sales of wardrobe stock
Choir group
5.
Investment income
Rents received
Deposit account interest
Dividends
6.
Other income
Grants
Sundry
7.
Charitable activity costs
Purchases
Production expenses
Promotion and marketing
Depreciation
Staff costs
Computer costs
Premises costs
Sundry expenses
Governance costs (note 8)
Support costs (note 8)		 2022
2021
£
£
380,258
21,014
18,409
1,200
45,623
1,233
59,983
10,904
8,985
4,642
1,150
-
6,527
-
16,781
-
_
_
537,716
38,993

2022
2021
£
£
33,048
33,048
923
2,544
53
15
_
_
34,024
35,607

2022
2021
£
£
8,637
105,974
559
26
_
_
9,196
106,000

2022
2021
£
£
28,374
1,216
125,554
7,450
31,500
6,821
13,117
12,871
206,598
177,751
22,722
16,645
96,723
92,036
1,788
1,052
5,790
5,220
86,335
58,169
_
_
618,501
379,231

19

Altrincham Garrick Society Limited (Registered number: 02899281)

Notes to the Financial Statements For the year ended 30th June 2022

8. Governance and support costs

Support
Governance
costs
costs
£
£
Depreciation
7,944
-
General office
17,388
-
Staff costs
14,524
-
Finance costs
11,325
-
Irrecoverable VAT
26,517
-
Auditors’ remuneration
-
5,790
Auditors’ remuneration – non audit services
6,693
-
Professional fees
1,944
-
_
_
86,335
5,790


9.
Net (expenditure) for the year
This is stated after charging:
Operating leases: equipment
Depreciation
Auditors’ remuneration:
- Audit fees
- Non-audit services		 Total
2022
£
7,944
17,388
14,524
11,325
26,517
5,790
6,693
1,944
_
92,125

2022
£
1,780
21,061
5,790
6,693
 _
 Total
2021
£
8,144
5,947
15,185
2,081
14,816
5,220
7,707
4,289
______
63,389

2021
£
2,040
21,015
5,220
7,707

10. Trustees’ remuneration and benefits

Trustees’ Remuneration

There was no trustees’ remuneration for the year ended 30[th] June 2022, nor for the year ended 30[th] June 2021.

Trustees’ Expenses

There were no trustees’ expenses paid for the year ended 30[th] June 2022, nor for the year ended 30[th] June 2021.

20

Altrincham Garrick Society Limited (Registered number: 02899281)

Notes to the Financial Statements For the year ended 30th June 2022

11. Staff costs 2022 2021
£ £
Wages and salaries 212,441 156,591
Social security costs 5,729 2,271
Pension costs 2,952 1,785
Termination costs - 32,289
_ _
221,122
 192,936

There were no employees earning taxable annual emoluments of £60,000 or more in the year. The average number of employees was as follows:

Teaching and production
Administration		 2022
21
2
______
23
 2021
20
2
______
22

The key management personnel of the charity in charge of directing, controlling and running and operating the charity on a day to day basis comprise the trustees, theatre manager and volunteers. The total amount of employee benefits (including employer’s pension contributions) received by key management personnel for the services to the charity was £68,786 (2021: £86,754).

21

Altrincham Garrick Society Limited (Registered number: 02899281)

Notes to the Financial Statements For the year ended 30th June 2022

12. Comparatives for the statement of financial activities

Unrestricted Funds Unrestricted Funds Total
General Designated Funds
£ £ £
Income
Donations and legacies 86,041 3,180 89,221
Income from charitable activities:
Operation of theatre 38,993 - 38,993
Investment income 35,607 - 35,607
Other 106,000 - 106,000
_ _ _
Total income 266,641 3,180 269,821
_ _ _
Expenditure
Expenditure on charitable activities:
Operation of theatre 376,051 3,180 379,231
_ _ _
Total expenditure 376,051 3,180 379,231
_ _ _
Net income/(expenditure)
before gains/losses on investments (109,410) - (109,410)
Other recognised (losses)/gains
Gains/(losses) on investment assets 407 -
407
_ _ _
Net movement of funds (109,003) - (109,003)
Reconciliation of funds
Total funds brought forward 738,623 - 738,623
_ _ _
Total funds carried forward 629,620
 -
 629,620

22

Altrincham Garrick Society Limited (Registered number: 02899281)

Notes to the Financial Statements For the year ended 30th June 2022

13.Tangible fixed assets
Freehold Plant and
Computer
Property
Machinery Equipment

£
£
£
Cost:
At 1stJuly 2021
397,182
398,216
20,322
Additions
-
2,423
-
Disposals
-
(1,500)
-
_
_
_
At 30thJune 2022
397,182
399,139
20,322
_
_
_
Depreciation:
At 1stJuly 2021
120,784
372,119
20,322
Charge for year
7,944
13,117
-
Disposals
-
(1,500)
-
_
_
_
At 30thJune 2022
128,728
383,736
20,322
_
_
_
Net book value:
At 30thJune 2022
268,454
15,403
-
_
_
_
At 30thJune 2021
276,398
26,097
-
_
_
_		 Total
£
815,720
2,423
(1,500)
_
816,643
_
513,225
21,061
(1,500)
_
532,786
_
283,857
_
302,495
_

It is likely that there are material differences between the open market value of the freehold land and buildings and their book values. The amount of such differences cannot be ascertained without incurring significant costs which, in the opinion of the trustees, is not justified in terms of the benefit to the users of the accounts.

23

Altrincham Garrick Society Limited (Registered number: 02899281)

Notes to the Financial Statements For the year ended 30th June 2022

14. Fixed asset investments

Quoted
investments Unquoted* Cash Total
£ £ £ £
Market value
At 1stJuly 2021 1,226 7,990 75,000 84,216
Recategorised (75,000) (75,000)
Unrealised loss (115) - - (115)
_ _ _ _
At 30thJune 2022 1,111 7,990 - 9,101

The historical cost of the quoted investment at 30[th] June 2022 was £11,532 (2021: £11,532).

*The company’s investment at the balance sheet date in the share capital of Altrincham Garrick Playhouse Limited is as follows:

Altrincham Garrick Playhouse Limited

Country of Incorporation: England Nature of business: Support facilities Class of shares: Ordinary Holding: 100%

2022 2021
£ £
Aggregate capital and reserves 38,037 3,788
(Loss)/Profit for the year 34,249 (57,133)

15. Debtors:

2022 2021
£ £
Trade debtors 5,610 1,539
Amounts owed by group undertakings - 13,568
Other debtors - 6,343
Prepayments and accrued income 29,278 21,604
_ _
34,888 43,054

Included in prepayments are £26,768 (2021: £16,266) in relation to costs for future productions.

24

Altrincham Garrick Society Limited (Registered number: 02899281)

Notes to the Financial Statements For the year ended 30th June 2022

16. Creditors: Amounts falling due within one year

2022 2021
£ £
Trade creditors 38,664 23,257
Taxation and social security 2,450 1,583
Other creditors 12,929 1,681
Accruals 30,392 13,287
Deferred income 83,190 47,070
Bank loans 10,000 9,167
VAT 6,241 -
Amounts owed to subsidiaries 8,842 -
_ _
192,708 96,045

Income is deferred when payment for a service, such as tickets to a performance, has been received in advance of the performance. If at the year end, the performance has not happened, the income is carried forward and released when the performance occurs.

£
Brought forward 47,070
Released in the year (47,070)
Deferred in the year 83,190
______
Carried forward 83,190
______

17. Creditors: Amounts falling due after one year

2022 2021
£ £
Bank loan 30,833 40,833
_ _
30,833 40,833

18. Reserves

At At
1st July Gains/ 30th June
2021 Income Expenditure (Losses) 2022
£ £ £ £ £
Designated - 2,352 (2,352) - -
General 629,620 588,404 (616,149) (115) 601,760
_ _ _ _ _
629,620 590,756 (618,501) (115) 601,760

The designated fund is for the charity to develop and improve the fabric of the theatre building.

25

Altrincham Garrick Society Limited (Registered number: 02899281)

Notes to the Financial Statements For the year ended 30th June 2022

19. Leasing agreements

Minimum lease payments fall due as follows:

Expiring:
Within one year
Within two to five years		 Non cancellable
operating leases
2022
2021
£
£
1,780
1,780
1,780
3,560
__
_
3,560
5,340

___

20. Pensions

The charity operates a defined contribution pension scheme for the benefit of its employees. The assets of the scheme are held in independently administered funds. The contributions paid by the charity during the year were £2,952 (2021: £1,785). The amount outstanding at the year end was £1,374 (2021: £nil).

21. Related party disclosures

The charitable company is controlled by the trustees.

During the year the charity received a donation of £nil (2021: £63,030) from Altrincham Garrick Playhouse Limited. The amount due from the charity at the year end was £8,842 (2021: £13,568 due to the charity).

The charity owns all the ordinary shares in Altrincham Garrick Playhouse Limited.

22. FRC ethical standard – Provisions Available for Audits of Small Entities

In common with many other businesses of our size and nature, we use our auditors to prepare and submit returns to the tax authorities and assist with the preparation of the financial statements.

26