## **HOLYMOORSIDE PRE-SCHOOL PLAYGROUP** **( Charity No. 1034679 )** ## **TRUSTEES REPORT, EXAMINERS REPORT AND INCOME & EXPENSE REPORT** **FOR THE YEAR ENDED 31ST AUGUST 2023** ## **HOLYMOORSIDE PRE-SCHOOL PLAYGROUP** ## **( Charity No. 1034679 )** |**CONTENTS**
Trustees Report
AGM Meeting & Treasurers report
Examiners Report
Receipts & Payments Account|**Page**| |---|---| ||**1**
**2 -4**
**5**
**6**| ## **HOLYMOORSIDE PRE-SCHOOL PLAYGROUP** **( Charity No. 1034679 )** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST AUGUST 2023** The trustees have pleasure in presenting their report with the financial statements of the charity for the year ended 31st August 2023. ## **INTRODUCTION** The details as set out below are those required by the Charities Commission. ## **LEGAL STATUS** Holymoorside Pre-School Playgroup is constituted by a Deed of Trust, and registered as charity number 1034679 ## **TRUSTEES** A list of trustees is included on the AGM meeting notes on pages 2 & 3 of the report ## **OBJECTIVES OF HOLYMOORSIDE PRE-SCHOOL PLAYGROUP** The objectives of the charity are to provide high quality education for 2-5 year olds within the EYFS framework within the local community. ## **ORGANISATION** The management of the charity is under the control of the trustees. The trustees shall have power to deal with any matters not covered by the charity's rules. ## **RESPONSIBILITIES OF THE TRUSTEES** The Charities Act requires the trustees to prepare financial statements for every financial year, which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus, or the deficiency for the year. In preparing those financial statements, the trustees are required to select suitable accounting policies, and then apply them on a consistent basis, making judgements and estimates that are prudent and reasonable. The trustees must also prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The report was approved by the trustees and is signed on their behalf by…....Jo Vickers – Treasurer ....9 May 2025 **Page 1 of 5** ## Holymoorside Preschool AGM Meeting ## Monday 24[th] June 2024. Time>20:00 date> 24.06.2024 Present at meeting: Chair- Joel Vargas Treasurer(1)- Jo Vickers Secretary- Isabelle Goodwin Treasurer(2)-Laura Bown Committee Attending: Katie Hodby, Grace Milner. Staff attending: Diane Baskerville, Sandra Brocklehurst, Fiona Bonsell. Two family members attended the meeting, Sue Scragg and Hannah Davie. Apologise: Sally Davies The Chair opened the meeting and addressed the roles in which the officers do to the individuals present at the meeting. All members of the committee resigned from their roles and a new election took place. Old Committee New Committee **Officers. Officers.** Chair - Joel Vargas Chair- Joel Vargas (1[ST] Sandra.B > 2[ND ] Fiona.B) Treasurer- Joanne Vickers Treasurer- Jo Vickers( 1[st] Laura.B > 2[ND] Joel Vargas) Treasurer Advisor-Laura Bown Treasurer Advisor- Laura Bown Secretary - Isabelle Goodwin Secretary- Katie Hodby( 1[st] Sandra.B > 2[nd] Joel Vargas) Old Committee Members New Committee Members Katie Hodby Ellen Mordue Sally Davies Nicola Marlow Grace Milner Grace Milner Sally Davies **1. Acceptance of minutes:** Acknowledge petition of parents for an earlier start of preschool. Forward letter, for parents not present at meeting. **2. Complaints, enquires, data request:** Nothing to report from last meeting. **3. Finances:** - Audit of books, charity commission needs to be updated on the 30[th] of June 2024. Laura Bown is waiting to hear from her accountant to audit the books. This is due to be completed by the 5[th] of July. **Page 2 of 6** - HSBC forms, Joel to go to Sheffield business as the security questions for the account are going to Laura Bown. The internet banking is mandatory; the telephone banking application has had to be resubmitted. Joel is waiting to here back from HSBC. - Provider Portal User Access form has been submitted to Derbyshire county council (DCC) received the email of approval on 24.06.24. Jo. Vickers has been added on the portal. - Quiz night to be held every term, this will bring in a sum of £1,600 per annum. - Just giving page is still live all donations go straight into the bank account. - No cash flow since the last one was received at the end of April. - Diane Baskerville to retire at Christmas time, she has suggested to stay on as bank staff in emergency. - 3 yrs and 4yrs rate is a pound difference for funded children. On the DCC website, settings for 3 to 4 year olds receive £5.33 per child. 2year olds receive £7.53 per child. - Joel has the bank statements from two weeks ago. - Parents are welcome to propose and take lead on new fundraising ideas. Grace sending letters about a raffle which is to be drawn on the 19[th] of July. Tickets to be sent out the week commencing the 1[st] of July. At a £1.00 a ticket or £5.00 for a book. ## **Staffing.** - J.Vargas to look and update contracts of S.Brocklehurst and D.Baskerville - I. Goodwin to join the setting when she finalises her EY course. - LB has suggested we have a live register online, using Google sheet’s, which can be linked with preschool’s Gmail account. This will be more efficient to treasurer J.Vickers if children are wanting extra sessions, also to make requests for funding. ## **Policies.** - Sickness Policy and maternity policy need updating. ## **Committee.** - Preschool learning Alliance- need information, to see if committee can step in if a member of staff is off sick as all committee members are DBS checked. - S.Davies letter of acceptance arrived. All previous committee members are up to date with letters of acceptance from OFSTED. New members will have to start and complete DBS forms - Delegate roles and responsibilities of treasurer out to the committee, potentially staff. - Inform of potential roles for the new committee members. - I. Goodwin to step down from secretary role due to her role as staff in the meeting. - L. Bown will remain as Financial Advisor until the End of Year Accounts. J.Vickers will take on role as treasurer. ## **Premises, Equipment, Update on Preschool Events.** **Page 3 of 6** - Trip to Adam’s happy hens cost £35.00 to cover cost of staff. Parents made a £2.00 contribution for an ice cream for their child. - A discussion for a permanent piece of equipment for Xmas party to be purchased instead of hiring something every year. An inflatable ball pool has been suggested, nothing has been purchased as of yet. Messy play was suggested by E.Mordue. ## **Upcoming Events.** - Party end of term to happen every day. ## **Other Business.** - A refundable deposit for new starters. Is this lawful? As all nurseries do this. Committee have checked and this is doable and allowed. To be discussed more at the next meeting. ## **Set time for next meeting.** - Monday 16[TH] of September. 8pm at Holymoorside Village Hall. **Page 4 of 6** ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Holymoorside Pre-school Playgroup **On accounts for the year** 31 August 2023 **Charity no** 1034679 **ended (if any) Set out on pages** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/08/2023** . **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ **Signed:** I Blanksby **Name:** Iain Blanksby **Relevant professional** Association of Accounting Technicians **qualification(s) or body (if any): Address:** Accountable4u **Date:** 9 May 2025 47 Valley Road Barlow S18 7SL **Page 5 of 6** **October 2018** **IER** **HOLYMOORSIDE PRE-SCHOOL PLAYGROUP 1034679** **Receipts and payments accounts For the period** Period start date Period end date **To from** 01/09/2022 31/08/2023 **CC16a** ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Debyshire Council funding 13,476 - - 13,476 24,613
Pre-school fees 19,494 - - 19,494 12,983
Fundraising & donations 10,822 - - 10,822 3,112
Interest received 104 - - 104 4
- - - - -
- - - - -
- - - - -
- - - - -
43,896 - - 43,896 40,712
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 43,896 - - 43,896 40,712
A3 Payments
Staff costs 32,813 - - 32,813 39,572
Rent 1,452 - - 1,452 2,944
General expenses 635 - - 635 1,305
Professional fees 550 - - 550 -
Bank charges 79 - - 79 60
Parties - - - - 115
Insurance - - - - 644
Stationary & office costs - - - - 234
Equipment - - - - 570
Sub total 35,529 - - 35,529 45,444
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 35,529 - - 35,529 45,444
Net of receipts/(payments) 8,367 - - 8,367 - 4,732
A5 Transfers between funds - - - - -
A6 Cash funds last year end 19,382 - - 19,382 24,114
Cash funds this year end 27,749 - - 27,749 19,382
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B1 Cash funds**
R1 accounts (SS)|Signature
Current Account
Money Manager Account
Petty Cash
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**14,348**
**-**
**13,401**
**-**
**-**
**-**
**27,749**
**-**
OK
OK
Print Name
Jo Vickers|**Endowment**
**funds**
**to nearest £**
**4,080**
**15,298**
**4**| |---|---|---|---| ||||**19,382**| ||||Agreement Error| ||||Date of
approval
09/05/2025| CCXX R1 accounts (SS) **Page 6 of 6**