DocuSign Envelope ID: 38B57B20-08FE-45A0-9BD3-1B3FD4AF6910 ## **HOLYMOORSIDE PRE-SCHOOL PLAYGROUP** **( Charity No. 1034679 )** **TRUSTEES REPORT, EXAMINERS REPORT PROFIT & LOSS AND BALANCE SHEET** **FOR THE YEAR ENDED 31ST AUGUST 2022** DocuSign Envelope ID: 38B57B20-08FE-45A0-9BD3-1B3FD4AF6910 ## **HOLYMOORSIDE PRE-SCHOOL PLAYGROUP ( Charity No. 1034679 )** ## **CONTENTS** |Trustees Report
AGM Meeting & Treasurers report
Examiners Report
Receipts & Payments Account
Balance Sheet|**Page**| |---|---| ||**1**
**2 - 3**
**4**
**5**
**6**| DocuSign Envelope ID: 38B57B20-08FE-45A0-9BD3-1B3FD4AF6910 ## **HOLYMOORSIDE PRE-SCHOOL PLAYGROUP** # **( Charity No. 1034679 )** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST AUGUST 2022** The trustees have pleasure in presenting their report with the financial statements of the charity for the year ended 31st August 2022. ## **INTRODUCTION** The details as set out below are those required by the Charities Commission. ## **LEGAL STATUS** Holymoorside Pre-School Playgroup is constituted by a Deed of Trust, and registered as charity number 1034679 ## **TRUSTEES** A list of trustees is included on the AGM meeting notes on pages 2 & 3 of the report ## **OBJECTIVES OF HOLYMOORSIDE PRE-SCHOOL PLAYGROUP** The objectives of the charity are to provide high quality education for 2-5 year olds within the EYFS framework within the local community. ## **ORGANISATION** The management of the charity is under the control of the trustees. The trustees shall have power to deal with any matters not covered by the charity's rules. ## **RESPONSIBILITIES OF THE TRUSTEES** The Charities Act requires the trustees to prepare financial statements for every financial year, which give a true and fair view of the state of affairs of the charity at the end of the year and of the surplus, or the deficiency for the year. In preparing those financial statements, the trustees are required to select suitable accounting policies, and then apply them on a consistent basis, making judgements and estimates that are prudent and reasonable. The trustees must also prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The report was approved by the trustees and is signed on their behalf by…............................................................... ## Laura Bown Treasurer …................................................................................................................... **Page 1 of 6** DocuSign Envelope ID: 38B57B20-08FE-45A0-9BD3-1B3FD4AF6910 AGM Committee Meeting y 23[rd] January 2023. ## **Committee members attending:** **Chair:** Joel Vargas **Secretary:** Isabelle Goodwin **Treasurer:** Laura Bown Also attending: Charlotte Oakley, Gemma Marsden, Laura Harker, Grace Milner, Jade O’Donnell, Sandra Brocklehurst, Diane Baskerville, Fiona Bonsall, Sally Davies, Katie Hodby Apologies: Faith Vargas, Toby Hazel Open AGM All officers and committee members resign. Electing officers and committee members  Chair-Joel Vargas (Re-elected by L.B 2[nd] C.O)  Treasurer- Laura Bown (Re-elected by J.V 2[ND] C.O)  Secretary- Isabelle Goodwin (Re-elected by J.V 2[ND] G.M) Committee members returning to committee  Charlotte Oakley ( 1[st] J.V 2[ND] L.B)  Gemma Marsden ( 1[st] J.V 2[ND] L.B)  Grace Milner ( 1[st] J.V 2[ND] C.O)  Laura Harker ( 1[st] J.V 2[ND] G.M)  Faith Vargas ( 1[st] J.V 2[ND] L.H)  Jade O’Donnell( 1[st] J.V 2[ND] I.G)  Sandra Broklehurst (1[st] J.V 2[ND] G.M) **STAFF**  Diane Baskerville( 1[st] J.V 2[ND] C.O) **STAFF**  Fiona Bonsall (1[st] J.V 2[ND] I.G) **STAFF** New committee members pending  Sally Davies (1[st] I.G 2[ND] L.H)  Katie Hodby (1[ST] L.B 2[nd] G.M) Committee members leaving  Toby Hazel has resigned from the committee. ## **Overall review of the AGM.** OFSTED Inspection in March requires improvement, this was not what we was expecting. Ofsted to revisit within the year. Mothers day mothers came into preschool for coffee and cake, fathers day dads came into preschool for junk box modelling. Party in the park for the queens jubilee, we had a toy stall and raised money for preschool. F.B arranged her 1[st] quiz night, this was very successful, we held another one at xmas. Sports day for all the children, parents and grandparents came to watch, this was very successful. Trip to Adams HAPPY Hens. Magic and mud pies, all children and parents attended. The Wednesday children went on the bus to town to see the xmas trees at the crooked spire. Christmas Party, Santa came to preschool and all the children got a present and a selection box each to take home. G.M organised an online Raffle to help raise funds towards preschool, a parent from preschool won the prize and preschool got a percentage. L.B set Up Go Fund me page, a total of £3820.00 has been raised as of the 24[th] January 2023. A visit to Sue and Stuarts house to see the Christmas lights and decorations on Holymoor rd, they have donated a third of their fundraising which was £ 300.00. AGM closed. First committee Meeting 23[rd] January 2023 Welcome new committee members; Chair – Joel Vargas Treasurer- Laura Bown Secretary- Isabelle Goodwin Also attending: Charlotte Oakley, Gemma Marsden, Laura Harker, Gemma Milner, Sally Davies, Katie Hodby, Fiona Bonsall, Sandra Brocklehurst, Diane Baskerville, Jade O’Donnell. Apologies: Faith Vargas ## **Staffing**  As of the 27[th] of January JO will be leaving preschool as staff, but still remaining on the committee. JO will hand over her roles once DBS checks have come back for committee members. FV has started checks to become nominated individual. SB, DB to take on JO key worker children and Policies. FB to take on Emergency contacts and fire Safety OFFICER. **Page 2 of 6** DocuSign Envelope ID: 38B57B20-08FE-45A0-9BD3-1B3FD4AF6910 - Looking for volunteer committee members to help on a Friday especially and any other days with the - kitchen and cupboard. ## **Treasurer’s Report** - Cash flow statement from LB has been produced and we are viable till June with some extra fundraising. - LB suggests that we assess the situation again at our next meeting. Children numbers are up however the lost - of a staff member means growth is minimal. Going into September money has run out. A decision may need to be made at the next meeting if funds don’t improve. - L.B has said we need £5,000 > £10,000 to keep our doors open. - Increase session fees from £15.00 to £17.00 to help cover costs and wages. This will be taking - place after February half term. - From April National minimum wage will be increased to £10.42. Fiona’s wages to match minimum wage. - S.B and D.B to take a 5% wage increase also. - Committee members to come up with ways to raise money for the next few months. - New members K.H, S.D to complete DBS at a cost of £8.10 ( this will be reimburse) - T.H and J.O to be removed from banking signatures and taken over by selected committee/ staff members. - Committee have elected the Chair J.V , Secretary I.G , Staff D.B. The new signatories will possibly have to visit the HSBC bank. - LB has put changing banks on hold at the minute, due to the financial situation. - AUDIT- still not completed, LB has not provided all the information for Joleen. Joleen can not look - at the books till Monday 30th of January. LB has assured us she now has all the relevant paperwork. Committee have asked for all information to be sent as soon as it is received. JV and IG will chase LB. - Charity Commission has not been updated as we have no audit, LB has spoken to charity commissions - regarding our status. They have advised to submit figures as soon as possible no date given. - JO last wage to be checked and signed by LB and JO. - Currently there are 25 children registered in preschool. - Monday, we have space for 2 3year olds, 1 2year old - Tuesday, space for 3 3year olds. - Wednesday, 3 3year olds, 2 2year olds - Fridays are full. ## **Policies** - Children’s services have sent model child protection and safeguarding policy template to be updated - for the setting. DB AND SB have said they have booked it. ## **Committee** officer. CO to take on this role, CO has safeguarding Level 3 within her job role, and will complete EduCare safeguarding for EYFS. - JV has requested support in the form of a vice chair, KH has put her name forward. KH will take - this role on as soon as all checks have been made. ## **Premises and Equipment**  Trampoline is out of use DB has ordered new elastic at the cost of £10.00. ## **Upcoming Events.** - Quiz night 15[th] February- £5.00 per ticket - Fashion show to commence in March. - Mother’s Day- tea and coffee to be served (out of session possibly) - Something for the coronation, ideas yet to be discussed. - Collection of foreign coins towards preschool- minimum of 5kg - Bags for school - Easter fayre - Leavers hoodies for the ones going to school - Calanders ## **Next meeting** Monday 6[th] March at 8pm Holymoorside village hall. **Page 3 of 6** DocuSign Envelope ID: 38B57B20-08FE-45A0-9BD3-1B3FD4AF6910 ## **HOLYMOORSIDE PRE-SCHOOL PLAYGROUP** **( Charity No. 1034679 )** ## **INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED 31ST AUGUST 2022** ## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER** The charity's trustees are responsible for the preperation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibilty to: :- examine the accounts under section 145 of the Charities Act :- to follow the procedures laid down in the general directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and :- to state whether particular matters have come to my attention ## **BASIS OF INDEPENDENT EXAMINER'S STATEMENT** My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below ## **INDEPENDENT EXAMINER'S STATEMENT** In connection with my examination, no matter has come to my attention - 1) which gives me reasonable cause to believe that in, any material respect, the requirements: :- to keep accounting records in accordance with section 130 of the Charities Act; and :- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have no been met;or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts. 4/25/2023 **Signed: Date:** **Name:** _**Daniel Peach**_ **Professional Qualifications:** _**Chartered Certified Accountant**_ **Page 4 Of 6** DocuSign Envelope ID: 38B57B20-08FE-45A0-9BD3-1B3FD4AF6910 ## **HOLYMOORSIDE PRE-SCHOOL PLAYGROUP ( Charity No. 1034679 )** ## **RECEIPTS & PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST AUGUST 2022** ## **Income Receipts** |**From Voluntary Sources**
Derbyshire County Council Funding
Fundraising / Grants
**Other Receipts**
Donations
**From Trading Activities**
Fees
Interest received
**TOTAL RECEIPTS**
**Receipts & Payments Accounts**
Salary costs
HMRC - Tax & NI Payments
Rent
Kids Parties
Insurance
Stationary & Office costs
Sundry Expenses
Equipment
Bank Charges
**TOTAL PAYMENTS**
**PROFIT/(LOSS) FOR THE YEAR**
Cash At Bank & In Hand As At 1st September 2021
Profit/(Loss) For the Year
**Cash At Bank & In Hand Brought Forward**
**Monetary Assets**
Bank Current Account
Bank Reserve Fund
Cash Float|24,613
3,112
12,983
4
**40,712**
38,588
984
2,944
115
644
234
1,305
570
60
**45,444**
**-4,732**
24,114
-4,732
**19,382**
4,080
15,298
4
**19,382**| |---|---| **Page 5 Of 6** DocuSign Envelope ID: 38B57B20-08FE-45A0-9BD3-1B3FD4AF6910 **HOLYMOORSIDE PRE-SCHOOL PLAYGROUP ( Charity No. 1034679 )** ## **STATEMENT OF ASSETS & LIABILITIES 31ST AUGUST 2022** |**CASH AT BANK AND IN HAND**|| |---|---| |Bank accounts|19,378| |Cash float|4| ||**19,382**| |**OTHER CURRENT ASSETS**|| |Other debtors
**CURRENT LIABILITIES**|429| |Creditors & accruals|550| **Page 6 Of 6**