Trustees' Trustees’ Annual Annual Report Report for for the the Year Year Ended Ended 31 31 March March 2025 2025
First First Norwich Norwich Sea Sea Scout Scout Group Group
1034608 1034608
Charity Charity number number 1034608 1034608 Principle Principle Office Office 13 13 Old Old Lakenham Lakenham Hall Hall Drive Drive Norwich Norwich Norfolk Norfolk NR1 NRI 2NW 2NW
Trustees Trustees and and date date of of appointment/resignation appointment/resignation if if not not acted acted for for the the whole whole year: year:
| Name | Office Office |
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|---|---|---|---|---|
| Simon Jessop SimonJessop |
Chairperson Chairperson |
Appointed Appointed |
17/09/2025 17/09/2025 |
|
| Alan Gray Alan Gray |
Group Treasurer GroupTreasurer |
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| Charlotte Hill Charlotte Hill |
Secretary Secretary |
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| Julian Greenfield Julian Greenfield |
Group Scout Leader Group ScoutLeader |
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| Charles Bartram Charles Bartram |
Asst. Group Scout Leader Asst. Group ScoutLeader |
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| Neil Grogutt Neil Grogutt |
Scout Leader ScoutLeader |
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| Alex White Alex White |
Asst Scout Leader Asst Scout Leader |
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| Alison Buck Alison Buck |
Asst Scout Leader Asst ScoutLeader |
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| Mark Elvin Mark Elvin |
Asst Scout Leader AsstScoutLeader |
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| Katherine Adcock Katherine Adcock |
Asst Scout Leader Asst Scout Leader |
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| Sara Cordy Sara Cordy |
Beaver Leader Beaver Leader |
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| Phillipa Penny Phillipa Penny |
Committee Member Committee Member |
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| Paul White Paul White |
Committee Member Committee Member |
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| Alan Adcock AlanAdcock |
Commiåee Member CommitteeMember |
Structure, Structure, Govemance Governance and and Management Management
First First Norwich Norwich Sea Sea Scouts' Scouts’ (the (the Group's) Group's) governing goveming documents documents are are those those of of the the Scout Scout Association. Association. They They consist consist of of a a Royal Royal Charter, Charter, which which in in turn turn gives gives authority authority to to the the Bye Bye Laws Laws of of the the Association Association and and The The Policy, Policy, Organisation Organisation and and Rules Rules of of The The Scout Scout Association. Association. The The Group Group is is a a trust trust established established under under its its rules rules which which are are common common to to all all Scouts. Scouts.
The The Trustees Trustees are are appointed appointed in in accordance accordance with with the the Policy, Policy, Organisation Organisation and and Rules Rules of of The The Scout Scout Association. Association.
Objectives Objectives and and Activities Activities
The The Purpose Purpose of of Scouting Scouting - - Scouting Scouüng exists exists to to actively actively engage engage and and support support young young people people in in their their personal personal development, development,
empowering empowering them them to to make make a a positive positive contribution contribufion to to society. society.
- The The Values Values of of Scouting Scouting - - As As Scouts Scouts we we are are guided guided by by these these values: values: Integrity integrity - - We We act act with with integrity; integrity; we we are are honest, honest, trustworthy trustworthy and and loyal. loyal. Respect Respect - - We We have have self-respect self-respect and and respect respect for for others. others.
Care Care - - We We support support others others and and take take care care of of the the world world in in which which we we live. live.
Belief Belief - - We We explore explore our our farths, faiths, beliefs beliefs and and attitudes. attitudes.
- Co-operation Co-operation - - We We make makea a positive positive difference; difference; we we co-operate co-operate with with others others and and make make friends. friends.
The The Scout Scout Method Method - - Scouting Scouting takes takes place place when when young young people, people, in in partnership partnership with with adults, adults, work work together together based based on on the the values values of of Scoubng Scouting and• and: - ~ enjoy enjoy what what they they are are doing doing and and have have fun fun
-
- take take part part in in activities activities indoors indoors and and outdoors outdoors - - learn learn by by doing doing
-
- share share in in spiritual spiritual retiecüon reflection
-
- take take responsibility responsibility and and make make choices choices
-
- undertake undertake new new and and challenging challenging activities activities - - make make and and live live by by their their Promise. Promise
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Trustees' Trustees’ Annual Annual Report Report for for the the Year Year Ended Ended 31 31 March March 2025 2025 (continued) (continued)
Achievernents Achievements and and PerformancePerformance Performance
Achievernents Achievements and and PerformancePerformance Performance
The The Group Group remains remains strong strong with with high high numbers numbers in in all all 3 3 Sections Sections throughout throughout the the year. year, as as well well as as waiting waiting lists. lists.
A A large large number number of of aäivities activities were were undertaken undertaken during during the the year year including a a Bewilderwood Bewilderwood trip, trip, Cubs Cubs camp, camp, paddleboarding. paddleboarding, skating skating ary3 and Christmas Party. Party
The The Camps Camps for for the the Scouts Scouts included included Easter. Easter, Water Water Activities, Decoy Decoy Broad. Broad, Hill Hill Walking Walking and and the the Summer Summer Camp. Camp. In In July July The The Great Great Norwich Norwich Duck Duck Race Race was was parl part of of the the Lord Lord Mayor's Mayors Weekend, Weekend, and and was was a a great great success. success. In In addition addition to to raising raising funds funds for for the the Group Group this this event event provides provides monies monies for for other other Groups, Groups, who who sell sell tickets. tickets, as as well well enabling enabling the the Group Group to to make make charitable charitable donations donations to to East East Anglia's Anglia's Children's Children's Hospices and and the the Lord Lord Mayors Mayor's charity. charity.
The The Group Group uses uses some some of of the the funds funds raised raised during during the the year, year, including including rental rental income income for for the the use use of of the the hall, hall, to to ensure ensure that that the the Charges charges made made for for the the Camps Camps and and events events remain remain affordable affordable for for all. all.
Financial Financial Review Review
Financial Review Review
Total Total receipts receipts of of Unrestricted Unrestricted Funds Funds were £37,589 €37.589 (2024 (2024 E36.476). £36,476), consisting consisting mainly mainly of of Member Member Subscriptions, Camps. Camps, Fundraising Fundraising and and Hall Hall Hire. Hire. The The increase increase was was mainly mainly due due to to Duck Duck Race Race receipts, receipts, donations donations and and interest interest received received partially partially Offset offset by by the the expec2ed expected decrease decrease in in Camp Camp receiJns receipts (2024 (2024 Germany Germany Summer Summer Camp).There were Camp).There were no no Restrided Restricted Fund Fund receipts receipts in in the the year year (2024 (2024 £0) EO). Unrestricted Unrestricted Fund Fund expenditure expenditure totalled totalled E28.550 £28,550 (2024 (2024 E34.430) £34.430) including including Capitation Capitation Fees, Fees. Premises Premises costs, costs, Camps Camps and and Fund Fund raising. raising. In In addition, addition, the the Group Group donated donated El £1,000 ,OOO to to East East Anglia's Anglia's Children's Children's Hospices Hospices and and £200 €200 to to The The Lord Lord Mayors Mayor's Charity. Charity. The The decrease decrease in in expenditure expenditure was was mainly mainly due due to to the the cost cost of of Camps Camps and and Trips Trips (the (the vast vast majonty majonty being being the the Germany Germany Summer Summer Camp Camp in in 2024) 2024) partially partially offset offset by by the the cost cost of of repairs repairs to to the the Stores. Stores. Restricted Restricted expenditure expenditure in in the the period period was was £0 (2024 (2024 £40). E40).
No No final final costs costs in In respect respect of of the the Germany Germany Summer Summer Camp Camp were were received received from from the the hosts hosts in in the the year. year.
The The net net result result for for the the year year was was an an excess excess Of of receipts receipts over over expenses expenæs of of E9,039 £9,039 (2024 (2024 £2,006). E2,006). The The main main reason reason of of the the increase increase is is the the cost to to the the Group Group of of the the Germany Germany Summer Summer Camp Camp in in 2024 2024 and and this this was was expected. expected. Bank Bank and and cash cash balances balances at at the the end end of of the the year year were were £104,871 E104.871 (2024 (2024 E9S,832). £95,832).
The The Trustees Trustees have have decided decided to to show shcm fixed fixed assets assets (other (other than than property) property) at at cost cost rather rather than than net net of depreciation of depreciation as as this this better better aligns aligns to to the the preparation preparation of of the the financial financial statements statements on on a a cash cash basis. basis. An An asset asset register register is is maintained maintained and and the the useful useful lives lives and and replacement replacement cost of of assets assets are are reviewed reviewed regularly. regularly. As As such such previously previously charged charged depreciation depreciation has has been been written written back back as as a a pnor pnor year year adjustment. adjustment. . The The reserves reserves of of the the charity charity are are identified identified as as restricted restricted or or unrestricted unrestricted at at the the year year end. end. The The designated designated reserves reserves consist consist of of money money received received for for specific specific costs costs not not yet yet incurred incuned and and the the unrestricted unrestricted reserve reserve is is available available for for all all other other expenditure. expenditure.
Reserves Reserves Policy Policy
The The Group's Grouøs Reserves Reserves Policy Policy indudes includes a a table table of of current current potential potential costs costs (including (including capital capital expenditure) expenditure) that that are are in in addition addition to to regular regular on-gong on-going costs. costs. The The Trustee Trustee Board Board reviews reviews the the policy, policy. current current list list of of reserves. reserves, on-going on-going monthly monthly expenditure expenditure and and Bank Bank and and Cash Cash Balances Balances held, held, to to ensure ensure that that the the unrestricted unrestricted monies monies are are sufficient sufficient for for the the successful successful continuation continuation of of the the Group. Group.
Approved Approved by by the the trustees trustees and and signed on on their their behalf
Signed: Signed: Na /N Julien Julian Greenfield Greenfield
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Independent independent examiner's examiner's report report to to the the trustees trustees of of First First Norwich Norwich Sea Sea Scouts Scouts
| report report to to the the trustees trustees on on my my examination examination of of the the accounts accounts of Of the the First First Norwich Norwich Sea Sea Scouts Scouts for for the the year year ended ended 31 31 March March 2025 2025,
Responsibilities Responsibilities and and basis basis of Of report report As As the the charity charity trustees trustees Of of the the First First Norwich Norwich Sea Sea Scouts Scouts you you are responsible are responsible for for the the preparation preparation of Of the the accounts accounts in in accordance accordance with with the the requirements requirements of of the the Chartles Charities Act Act 2011 2011 ('the (‘the Ad'). Act’)
I | report report in in respect respect Of of my my examination examination of of the the First First Norwich Norw'ch Sea Sea Scouts Scouts accounts accounts carried carried out out under under section section 145 145 of Of the the 2011 2011 Act Act and and tn in carrying carrying out out my my examination examination I | have have followed followed all all the the applicable applicable Directions Directions given given by by the the Charity Charity Commission Commission under under section section 145(5)(b) of of the the Act. Act Independent independent examiner's examiners statement statement I | have have completed completed my my examination. examination I | confirm confirm that that no no material material matters matters have have come come to to my my attention attention in in connection connection with with the the examination examination giving giving me me cause cause to to believe believe that that in in any any material material respect: respect: 1. 1. accounting accounting records records were were not not kept kept in in respect respect of Of the the first First Norwich Norwich Sea Sea Scouts Scouts as as required required by by section section 130 130 of the Of the Act; Act; or or 2. 2. the the accounts accounts do do not not accord accord with with those those records records | I have have no no concems concerns and and have have come come across across no no other Other matters matters in in connection connection with with the the examination examination to to which which attention attention should Should be be drawn drawn in in this this report report in in order order to to enable enable a a proper proper understanding understanding of of the the accounts accounts to to be be reached. reached
Signed: Signed:
Jane Jane Budge Budge
11 11 KedJeston Kedieston Drive Dive
NR4 NR4 6XN 6XN
page Page 3 3 of 0' G 6
Finonci•l Financial Statements Statements for for the trw year ended ended 31 31 March March 2025 2025
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|---|---|---|---|---|---|---|---|---|---|
|Fund.|Funds|Funds|Funds|Total|otal Funds|F|Total Funds|rund•|
|RECEIPTS|Notes|£|£|c|2024|.|
|2025|2025|2025|2024|
|Incoming|R—ou—|Resources|
|Denes|—|6,827|6,827|7.07|7,437|
|1.530|
|ent ome|1,530|1.530|315|
|INTEREST|INTEREST RECEIVED|RECEIVED|763|763|0|
|Activities|
|Camm|Camps|L|&|Trips|5.248|5,248|5.248|5.248|76m|
|Section|income|0|0|696|
|Fundratelng|
|Duck Race|11,646|11,846|9,685|
|Cho|
|Chili|and Que|495|405|0|
|Sundry|Receipts|
|Rent|of|Hut|9,792|9,792|8,792|@792|0.447|D.447|
|Solar|Paneis|™|™|070|
|Unitorm|Gales|116|116|140|t40|
|Crnstmas|Meal|240|240|251|
|TOTAL|TOTAL|RECEIPTS|0|37,680|37,580|36,476|
|PAYMENTS|
|Premises|costs|(exc.|insurance)|zon|2,873|2.873|2,873|2,792|
|insurance|2.957|2.957|2,057|2.998|
|Camping|trips|0,733|9,733|'7.0M|17,036|
|World|Scout|Je™boree|2|0|6|0|40|
|Fund|Raising|Cxpenses|
|Duck Race|1,609|1,609|1,650|
|Chili and Que|165|155|0|
|Donators|1,200|1,200|200|1,215|
|Other Fund Rasing|RD.ing|0|i)|60|
|Sundry|Sundry Expenses|1.248|1248|i|
|Purchase of New Equipment|1,246|1,248|1,050|me|
|Purchase|of Uniforms (inc|Badges)|507|507|1,|2|
|Repairs to Stores|1,484|1,404|Ap|
|G|| Maintenar|1,203|1,203|.|
|Mermbersnip|[F][ ees]|4674A|4674|4.8|
|Gection|240|240|323|
|Spend|28S|285|401|
|Chnstnes|Mea!|
|r|27|207|0|
|Finance Charges|a|5a|7|
|Other Expenses|——|msso|eee|34.'70|
|TOTAL|TOTAL PAYMENTS|PAYMENTS|eeeS|28,550|28,550|eeM4470|
|SS|a|
|TOTAL|TOTAL MOVEMENT|MOVEMENT|OF FUNDS|OF|8|ES|eee9,039|—|2,006|
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Statement Statement of of Assets Assets and and Liabilities Liabilities - - Year Year Ended Ended 31 31 March March 2025 2025
| FUNDS RECONCILIATION FUNDSRECONCILIATION |
Restricted Funds Restricted Pianiis |
Unrestricted Funds Unrestricted Funds |
Total 2025 Total2025 |
Total 2024 Total2024 |
|
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Cash at Bank and in Hand - 31 March Cash at Bankand in Hand - 31 March |
March 2024 2024 |
2,637 2,637 |
93.195 93,195 |
95,831.82 95,831.82 |
93,826 93,826 |
| Surplus'(deficit) for the year Surplus/(deficit) for the year |
0 | 9.039 9,039 |
9.039 9,039 |
2,006 2,006 |
|
| Cash at Bank and in Hand - 31 March Cash at Bank and in Hand - 31 March |
March 2025 2025 |
2,637 2,637 |
102,234 102,234 |
104,871 104,871 |
95,832 95,832 |
| CASH AT BANK ANO IN HAND CASH AT BANK AND IN HAND |
|||||
| Matn Group Account Main Group Account |
12259 12,259 |
15,264 15,264 |
|||
| Savtngs Accounts Savings Accounts |
86,479 86,479 |
63,716 63,716 |
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| Camp Accounts Camp Accounts |
3.463 3,463 |
4989 8,989 |
|||
| Duck Race Account Duck RaceAccount |
2.669 2,669 |
7,861 7,861 |
|||
| Beavers Cash Account Beavers Cash Account |
1 | 1 | |||
| Total Bank and Cash Accounts TotalBankandCashAccounts |
104,871 95.832 104,871 95,832 2 LL. |
||||
| OTHER ASSETS - Estimated values OTHERASSETS- Estimated values |
(Unrestricted Funds) (Unrestricted Funds) |
||||
| HQ & stores HQ & Stores |
1,250.000 1,250,000 |
1,250,000 | |||
| Furniture & Fifings Furniture& Fittings |
18.500 18,500 |
18,500 18,500 |
|||
| Camping & Other Scouting Equipment Camping & Other Scouting Equipment |
18.000 18,000 |
1@000 18,000 |
|||
| Trailers Trailers |
4,000 4,000 |
4,000 4,000 |
|||
| Kitchen Equipment Kitchen Equipment |
3.000 3,000 |
3,000 3,000 |
|||
| 1,293.500 1,293,500 |
1,293,500 |
The The attached attached notes notes form form part part of of these these financial financial statements statements
Approved Approved by by the the trustees trustees on on 17 17 September 2025 2025 and and signed signed on on their their behalf behalf by by Alan Alan Gray Gray (Treasurer) (Treasurer)
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(c) (c) Incoming Incoming resources resources
(d) (d)
Notes Notes forming forming pan part of of the the Financial Financial Statements Statements
Accounting Accounting policies policies
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(a) (a) Basis Basis of of preparation preparation
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The The financial financial statements statements have have been been prepared prepared under under the the historical historical cost cost convention convention and and have have been been prepared prepared in in accordance accordance with with the the Statement Statement of of Recommended Recommended Practice Practice (SORP), (SORP), •Accounting “Accounting and and Reporting Reporting by by Charities' Charities” published published in in October October 2005 and 2005 and applicable applicable accounting accounting standards. standards.
Fund Fund accounting accounting
General General funds funds are are unrestricted unrestricted funds funds which which are are available available for for use use at at the the discretion discretion of of the the trustees trustees in in furtherance furtherance of of the the general general objectives objectives of of the the Group Group and and which which have have not not been been designated designated for for other other purposes. purposes. Investment income and gains are allocated to the appropriate fund. Investment income and gains are allocated to the appropriate fund. Restricted the theRestricted new new Lakenham Lakenham Funds Funds are are Section Section from from the grants the and and grants the the monies monies and and donations donations raised raised from from received received Grants Grants for for for for the the sending sending specific specificscouts scouts purpose purpose to to the the of of providing providing World World Scout Scout funds funds Jamboree Jamboree for for running running in in Korea Korea in in July July 2023. 2023.
All All incoming incoming resources resources are included are included in in the the SOFA SOFA when when the the charity charity is is legally legally entitled entitled to to the the income and income and the the amount amount can can
be be quantified quantified with with reasonable reasonable accuracy. accuracy. For For legacies. legacies, entitlement entitlement is is the the earlier earlier of of the the charity charity being being notified notified of of an an impending impending distribution distribution or or the the legacy legacy being being received. received.
Gifts Gifts in in kind kind donated donated for for distribution distribution are are included included at at valuation valuation and and recognised recognised as as income income when when they they are are distributed distributed to to the the projects. projects. Gifts Gifts donated donated for for resale resale are are included included as as income income when when they they are are sold. sold. Donated Donated facilities facilities are are included included at at the the value value to to the the charity charity where where this this can can be be quantified, quantified, and and a a third third party party is is bearing the bearing the cost. cost. No No amounts amounts are are included included in in the the financial financial statements statements for for services services donated donated by by volunteers. volunteers.
Resources Resources expended expended
All All expenditure expenditure is is accounted accounted for for on on a a cash cash basis basis and and has has been been classified classified under under headings headings that that aggregate aggregate all all costs costs related related to to the the category. category. Where Where costs costs cannot cannot be be directly directly attributed to attributed to particular particular headings headings they they have have been been allocated allocated to to activities on a basis consistent with use of the resources. Fund-raising activitiesFund-raising on a costs costs basis are are consistent those those incurred incurred with use in in of the seeking seeking resources. voluntary voluntary contributions contributions and and do do not not include include the the costs costs of of disseminating disseminating information in support of the charitable activities. Support costs are those costs incurred directly in support of expenditure expenditureinformation in on on support the the objects objects of the of of charitable the the charity charity activities. and and include include Supportproject project costs are management management those costs carried carried incurred out out at at Headquarters. directly Headquarters. In support of
Tangible Tangible fixed fixed assets assets
The The HQ HQ and and Stores Stores are are included included in in the the accounts accounts on on a a replacement replacement basis basis
Items Items of of Equipment Equipment are are capitalised, capitalised, including including any any incidental incidental expenses expenses of of acquisition, acquisition, and and included included at at cost. cost.
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Restricted Restricted Funds Funds There There is is a a Restricted Restricted Fund Fund in in respect respect of of monies monies received received as as a a grant grant from from the the Scout Scout Association Association to to assist assist in in the the setting setting up up of of a a new new section section of of the the Group. Group. Although Although this this section section is is no no longer longer active, active, the the monies monies may may now now be be either. either:
i) i) Retumed Returned to to District District ii) ii) used Used for for training training The The other other Restricted Restricted Fund Fund is is for for the the Scouts Scouts attending attending the the World World Scout Scout Jamboree. Jamboree.
Trustees' Trustees’ remuneration remuneration
The The trustees trustees neither neither received received nor nor waived waived any any emoluments emoluments or or expenses expenses during during the the year. year.
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