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2024-03-31-accounts

Trustees' Trustees’ Annual Annual Report Repon for for the theYear Year Ended Ended 31 31 March March 2024 2024

First First Norwich Norwich Sea Sea Scout Scout Group Group

Charity
number
1034608
Charitynumber
1034608		 Charity
number
1034608
Charitynumber
1034608
Principle
Office
Principle Office		 IS
Old
Lakenham
13Old Lakenham		 Hall
Hall		 Hall
Drive
Drive
Norwich
Norwich
Norfolk
Norfolk
NRI
2NW
NR12NW
Trustees
and
date
Trusteesand date		 date
of
ofappointment/resignation		 of
appointment/resignation
if
not
acted
appointment/resignation ifnot acted		 for
forthe		 for
the
thewhole		 the
whole
whole		 whole
year:
year:
Name Office
Office
Phillipa
Penny
Phillipa Penny		 Chairperson
Chairperson
Alan
Gray
Alan Gray		 Group
Treasurer
GroupTreasurer		 Appointed
Appointed		 25/09/2025
25/09/2025
Charlotte
Hill
Charlotte Hill		 Secretary
Secretary
Julian
Greenfield
Julian Greenfield		 Group
Scout
Leader
GroupScout Leader
Charies
Bertram
Charles Bartram		 Asst.
Group
Scout
Leader
Asst. Group Scout Leader
Neil
Grogutt
Neil Grogutt		 Scout
Leader
Scout Leader
Alex
White
Alex White		 Asst
Scout
Leader
Asst Scout Leader
Alison
Buck
Alison Buck		 Asst
Scout
Leader
Asst Scout Leader
Mark
EMn
Mark Elvin		 Asst
Scout
Leader
Asst Scout Leader
Katherine
Adcock
Katherine Adcock		 Asst
Scout
Leader
AsstScout Leader
Sara
Cordy
Sara Cordy		 Beaver
Leader
Beaver Leader
Paul
White
Paul! White		 Committee
Member
Committee Member
Alan
Adcock
AlanAdcock		 Committee
Member
CommitteeMember

Structure, Structure, Govemance Governance and and Management Management

First First Norwich Norwich Sea Sea Scouts’ Scouts' (the (the Group's) Group’s) governing governing documents documents are are those those of of the the Scout Scout Association. Association. They They consist consist of of a a Royal Royal Charter, Charter, which which in in turn turn gives gives authority authority to to the the Bye Bye Laws Laws of of the the Association Association and and The The Policy, Policy, Organisation Organisation and and Rules Rules of of The The Scout Scout Associauon. Association. The The Group Group is is a a trust trust established established under under its its rules rules which which are are common common to to all all Scouts. Scouts.

The The Trustees Trustees are are appointed appointed in in accordance accordance with with the the Policy, Policy, Organisation Organisation and and Rules Rules of of The The Scout Scout Association. Association.

Objectives Objectives and and Activities Activities

The The Purpose Purpose of of Scouting Scouting - - Scouting Scoufing exists exists to to actively actively engage engage and and support support young young people people in in their their personal personal development, development,

empowering empowering them them to to make make a a positive positive contribution contribution to to society. society. The The Values Values of of Scouting Scouting - - As As Scouts we we are are guided guided by by these these values: values:

integrity integrity - - We We act act with with integrity, integrity; we we are are honest, honest, trustworthy trustworthy and and loyal. loyal. Respect Respect - - We We have have self-respect self-respect and and respect respect for for others. others. Care Care - - We We support support others others and and take take care care of of the the world world in in which which we we live. live. Belief Beliefief - -- We We We explore exploreexp! our our faiths, faiths,faiths, beliefs beliefsbeliefs and and and attitud atitudes. a es. Co-operation Co-operation - - We We make make a a posiüve positive difference; difference; we we co-operate co-operate with with others others and and make make friends. friends. The Scout Method - Scouting takes place when young people, in partnership with adults, work together based on the values of The Scout Method - Scouting takes place when young people, in partnership with adults, work together based on the values of Scouüng Scouting and: and: - - enjoy enjoy what what they they are are doing doing and and have have fun fun

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Trustees' Trustees’ Annual Annual Report Report for for the the Year Year Ended Ended 31 31 March March 2024 2024 (continued) (continued)

Achievements Achievements and and Performance Performance

The The Group Group remains remains strong strong with with high high numbers numbers in in all all 3 3 Sections throughout Sections throughout the the year, year, as as well well as as waiting waiting lists. lists.

A A large large number number of of activities activities were were undertaken undertaken during during the the year year including including a a cinema cinema trip trip (Beavers), (Beavers), Halloween Halloween Party Party (Beavers), (Beavers), Tubing Tubing (Cubs), (Cubs), Christmas Christmas Party Party (Cubs), (Cubs), Paper Paper Challenge Challenge night night (Scouts) (Scouts) and and cooking cooking pancakes pancakes (Scouts). (Scouts).

The The Camps Camps for for the the Scouts Scouts included included Easter, Easter, Water Water Activities, Activities, Decoy Decoy Broad Broad and and Hill Hill Walking. Walking. In In addition, addition, there there was was a a very very enjoyable enjoyable Summer Summer Camp Camp to to Germany. Germany. By By having having the the opportunity opportunity to to travel travel to to camps camps abroad, abroad. the the Scouts Scouts can can meet meet and and leam learn with with other other young young people people from from around around the the world world - - giving giving them them the the firsthand firsthand experiences experiences to to deal deal with with any any prejudices prejudices that that they they may may encounter. encounter. In In July July The The Great Great Norwich Norwich Duck Duck Race Race was was part part of of the the Lord Lord Mayors Mayor's Weekend, Weekend, and and was was a a great great success. success. In In addition addition to to raising raising funds funds for for the the Group Group this this event event provides provides monies monies for for other other Groups, Groups, who who sell sell tickets, tickets, as as well well enabling enabling the the Group Group to to make make chari!able charitable donations donations to to East East Anglia's Anglia's Children's Children's Hospices Hospices and and the the Lord Lord Mayor's Mayor's charity. charity. The The Group Group uses uses some some of of the the funds funds raised raised during during the the year year to to ensure ensure that that the the charges charges made made for for the the Camps Camps and and events events remain remain affordable affordable for for all. all.

Financial Financial Review Review

Total Total receipts receipts of of Unrestricted Unrestricted Funds Funds were were €36,476 £36,476 (2023 (2023 £41,996), E41 ,996), consisting consisting mainly mainly of of Member Member Subscriptions, Subscriptions, Camps, Camps, Fundraising Fundraising and and Hall Hall Hire. Hire. The The fall fall was was mainly mainly due due to to 2023 2023 including including receipts receipts for for the the Germany Germany Summer Summer Camp. Camp. There There were were no no Restricted Restricted Fund Fund receipts receipts in in the the year year (2023 (2023 £13,914 El 3,914 in in respect respect of of WSJ). WSJ). Unrestricted Unrestricted Fund Fund expenditure expenditure totalled totalled E34,430 £34,430 (2023 (2023 E24,355) £24,355) including including Capitation Capitation Fees, Fees, Premises Premises costs, costs, Camps Camps and and Fund Fund raising. raising. In In addition, addition, the the Group Group donated donated £1,000 El ,OOO to to East East Anglia's Anglia's Children's Children's Hospices Hospices and and £200 €200 to to The The Lord Lord Mayor's Mayor's Charity. Charity. The The increase increase in in expenditure expenditure was was mainly mainly due due to to the the cost cost of of Camps Camps and and Trips Trips (the (the vast vast majority majority being being the the Germany Germany Summer Summer Camp) Camp) and and Premises Premises costs costs (including (including insurance), insurance), partially partially offset offset by by a a decrease decrease in in Fund Fund Raising Raising expenses. expenses. Restricted Restricted expenditure expenditure in in the the period period was was E40 £40 (2023€14,773) (2023 £14,773) relating relating to to the the WSJ. WSJ.

The The Group Group is is still still awaiting awaiting details details of of any any final final costs costs in in respect respect of of the the Germany Germany Summer Summer Camp Camp that that may may be be due due to to the the hosts. hosts. If If there there are are any any further further expenses expenses these these will will be be included included on on a a payment payment basis. basis. The net result for the year was an excess of receipts over expenses of 22,006 (2023 El 3,988). The main reason of the decrease The net result for the year was an excess of receipts over expenses of £2,006 (2023 £13,988). The main reason of the decrease is is the the Germany Germany Summer Summer Camp Camp (costs (costs higher higher and and the the timings timings of of receipts receipts and and payments) payments) and and this this was was expected. expected. Bank Bank and and cash cash balances balances at at the the end end of of the the year year were were £95,832 E95,832 (2023 (2023 £93,826). E93,826). The The Trustees Trustees have have decided decided to to show show fixed fixed assets assets (other (other than than property) property) at at cost cost rather rather than than net net of of depreciation depreciation as as this this better better aligns aligns to to the the preparation preparation of of the the financial financial statements statements on on a a cash cash basis. basis. An An asset asset register register is is maintained maintained and and the the useful useful lives lives and and replacement replacement cost cost of of assets assets are are reviewed reviewed regularly. regularly. As As such such previously previously charged charged depreciation depreciation has has been been written written back back as as a a prior prior year year adjustment.. adjustment. . The The reserves reserves of of the the charity charity are are identified identified as as restricted restricted or or unrestricted unrestricted at at the the year year end. end. The The designated designated reserves reserves consist consist of of money money received received for for specific specific costs costs not not yet yet incurred incurred and and the the unrestricted unrestricted reserve reserve is is available available for for all all other other expenditure. expenditure.

Reserves Reserves Policy Policy

The The Group's Group's Reserves Reserves Policy Policy includes includes a a table table of of current current potential potential costs costs (including (including capital capital expenditure) expenditure) that that are are in in addition addition to to regular regular on-going on-going costs. costs. The The Trustee Trustee Board Board reviews reviews the the policy, policy, current current list list of of reserves, reserves, on-going on-going monthly monthly expenditure expenditure and and Bank Bank

and and Cash Cash Balances Balances held, held, to to ensure ensure that that the the unrestricted unrestricted monies monies are are sufficient sufficient for for the the successful successful continuation continuation of of the the Group. Group.

Approved Approvedby by the the trustees trust and-si a ned on on their their behalf behalf

Signed: Signed:

Julian Julian Gi Greenfie

22/01/2025 22/01/2025

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Independent Independent examiner’s examiner's report report to to the the trustees trustees of of First First Norwich Norwich Sea Sea Scouts Scouts

I | report report to to the the trustees trustees on on my my examination examination of of the the accounts accounts of of the the First First Norwich Norwich Sea Sea Scouts Scouts for for the the year year ended ended 31 31 March March 2024. 2024.

Responsibilities Responsibilities and and basis basis of of report report

As As the the charity charity trustees trustees of of the the First First Norwich Norwich Sea Sea Scouts Scouts you you are are responsible responsible for for the the preparation preparation of of the the accounts accounts in in accordance accordance with with the the requirements requirements of of the the Charities Charities Act Act 2011 2011 ('the (‘the Act'). Act’).

I | report report in in respect respect of of my my examination examination of of the the First First Norwich Norwich Sea Sea Scouts Scouts accounts accounts carried carried out out under under section section 145 145 of of the the 2011 2011 Act Act and and in in carrying carrying out out my my examination examination I | have have followed followed all all the the applicable applicable Directions Directions given given by by the the Charity Charity Commission Commission under under section section 145(5)(b) 145(5)(b) of of the the Act. Act.

Independent Independent examiner’s examiner's statement statement

I | have have completed completed my my examination. examination. I | confirm confirm that that no no material material matters matters have have come come to to my my attention attention in in connection connection with with the the examination examination giving giving me me cause cause to to believe believe that that in in any any material material respect: respect: 1. 1. accounting accounting records records were were not not kept kept in in respect respect of of the the First First Norwich Norwich Sea Sea Scouts Scouts as as required required by by section section 130 130 of of the the Act; Act; or or

    1. the the accounts accounts do do not not accord accord with with those those records. records.

I | have have no no concems concerns and and have have come come across across no no other other matters matters in in connection connection with with the the examination examination to to which which attention attention should should be be drawn drawn in in this this report report in in order order to to enable enable a a proper proper understanding understanding of of the the accounts accounts to to be be reached. reached.

Signed: Signed:

Jane Jane Budge Budge

11 11 Kedleston Kedleston Drive Drive

Norwich Norwich NR4 NR4 6XN 6XN

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Financial Financial Statements Statements for for the the year year ended ended 31 31 March March 2024 2024

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|||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Restricted|Restricted|Unrestricted|Unrestricted|Total Funds|Total Funds| |Funds|Funds|Funds|Sends|Total Funds|Total Funds| |Notes|£|£|£|£| |www|rarwO™COCwDm|— ————————————|———————————_—————| |RECEIPTS|2024|2024|2024|2023| |RECEIPTS|2024|2024|2024|2023| |Incoming|Incoming|Resources|Resources| |Membership|Membership|subscriptions|subscriptions|7,437|7,437|7,437|7,437|6,439|6,439| |Donations|Donations and|and gifts|gifts|315|315|315|315|413|413| |Activities| |Camps|& Trips|7,634|7,634|12,362| |World|WorldCamps|Scout|Scout & Trips Jamboree|Jamboree|2|2|0|7,6340|7,6340|13,914|13,91412,362| |Section|Income|Income|698|698|698|698|-| |Fundraising|Fundraising| |Duck|Duck Race|Race|9,885|9,885|9,885|9,885|9,428|9,428| |Sponsored|Sponsored|Cycle|Cycle|Ride|Ride|0|0|1,046|1,046| |Chilli|Chilli|and|and|Quiz|Quiz|0|0|340| |389| |Other|Other|Fund|Fund|Raising|Raising|0|0|389| |Sundry|Sundry|Receipts|Receipts| |Rent|Rent|of|of|Hut|Hut|9,447|9,447|9,447|9,447|9,739|9,739| |Solar|Solar|Panels|Panels|670|670|670|670|758|758| |Uniform|Uniform|Sales|Sales|140|140|140|140|23|23| |Christmas|Christmas|Meal|Meal|251|251|251|251|230|230| |Other|Other|0|0|829|829| |TOTAL|TOTAL|RECEIPTS|RECEIPTS|0|36,476|36,476|36,476|36,476|55,910|55,910| |PAYMENTS|PAYMENTS| |Premises|Premises|costs|costs|(exc.|(exc.|insurance)|insurance)|2,792|2,792|2,792|2,792|1,579|1,579| |Insurance|Insurance|2,998|2,998|2,998|2,998|2.212|2,212| |Camping|Camping|trips|trips|17,036|17,036|17,036|17,036|8,453|8,453| |World|World|Scout|Scout|Jamboree|Jamboree|2|2|40|40|0|40|14,773|14,773| |Fund|Fund|Raising|Raising|Expenses|Expenses| |Duck|Duck|Race|Race|1|1,659|,659|1,659|1,659|1,745|1,745| |Chilli|Chilli|and|and|Quiz|Quiz|0|0|327|327| |Donations|Donations|1,215|1,215|1,215|1,215|1,100|1,100| |Other|Other|Fund|Fund|Raising|Raising|69|69|69|69|187|187| |Sundry|Sundry Expenses| |Purchase|Purchase|of|of New|New Equipment|Equipment|486|486|486|486|553|553| |Purchase|Purchase|of|of Uniforms|Uniforms (Inc.|(inc.|Badges)|Badges)|1,050|1,050|1,050|1,050|559|559| |General|General Maintenance|Maintenance|1,882|1,882|1,882|1,882|2,006|2,006| |Membership|Membership|Fees|Fees|4,368|4,368|4,368|4,368|4,187|4,187| |Section|Section|Spend|Spend|323|323|323|323|375|375| |271| |115|415”|b|Anniversary|Anniversary Celebration|Celebration|0|)|271| |Christmas|Christmas|Meal|Meal|481|481|481|481|299| |Other|Other|Expenses|Expenses|71|71|71|71|502|502| |TOTAL|TOTAL PAYMENTS|PAYMENTS|40|40|34,430|34,430|34,470|34,470|39,128|39,128| |TOTAL|TOTAL MOVEMENT|MOVEMENT|OF|OF|FUNDS|FUNDS|(40)|(40)|2,046|2,046|2,006|2,006|16,782|16,782|

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Statement Statement of of Assets Assets and and Liabilities Liabilities - - Year Year Ended Ended 31 31 March March 2024 2024

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||||||||||||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Restricted|Unrestricted| |FUNDS|FUNDS RECONCILIATION|RECONCILIATION|RestrictedPande|Funds|Unrestricted|Funds|Funds|Total|Total|2024|2024|Total|Total 2023|2023| |£|£|£|£| |Cash|Cash|at|at|Bank|Bank and|and|in|in|Hand|Hand|-|-|31|31|March|March 2023|2023|2,677|2,677|91,|91,149|149|93,826|93,826|77,|77,044|044| |Surplus/(deficit)|Surplus/(deficit)|for|for the|the|year|year|(40)|(40)|2,046|2,046|2,006|2,006|16,782|16,782| |Cash|Cash|at|at Bank|Bank|and|and|in|in|Hand|Hand -|-|31|31|March|March|2024|2024|2,637|2,637|93,195|93,195|95,832|95,832|93,826|93,826| |CASH|CASH|AT|AT|BANK|BANK|AND|AND|IN|IN HAND|HAND| |Main|Main|Group|Group|Account|Account|15,264|15,264|42,267|42,267| |Savings|Savings|Accounts|Accounts|63,716|63,716|43,716|43,716| |Camp|Camp|Accounts|Accounts|8,989|8,989|6,536|6,536| |Duck|Duck|Race|Race|Account|Account|7,861|7,861|1,273|1,273| |Beavers|Beavers|Cash|Cash|Account|Account|1|1|34|34| |Total|Total Bank|Bank|and|and|Cash|Cash|Accounts|Accounts|95,832|95,832|93,826|93,826| |OTHER|OTHER|ASSETS|ASSETS|-|-|Estimated|Estimated|values|values|(Unrestricted|(Unrestricted|Funds)|Funds)| |HQ|HQ|&|& Stores|Stores|1,250,000|1,250,000| |Furniture|Furniture|&|&|Fittings|Fittings|18,500|18,500|18,500|18,500| |Camping|Camping|&|&|Other|Other|Scouting|Scouting|Equipment|Equipment|18,000|18,000|18,000|18,000| |Trailers|Trailers|4,000|4,000|4,000|4,000| |Kitchen|Kitchen|Equipment|Equipment|3,000|3,000|3,000|3,000| |1,293,500|1,293,500|1,293,500| || |The|The attached|attached notes|notes form|form part|part of|of|these|these|financial|financial|statements.|statements.|N| |"| |Approved|by the trustees|on 21/01/2025 and signed|on their behalf by Alan|ra|(Treasurer)| |Approved by the trustees on 21/01/2025 and signed on their behalf by Alan a)|(Treasurer)|

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(c) (c)

(d) (d)

Notes Notes forming forming part part of of the the Financial Financial Statements Statements

Accounting Accounting policies policies

(a) (a) Basis Basis of of preparation preparation

The The financial financial statements statements have have been been prepared prepared under under the the historical historical cost cost convention convention and and have have been been prepared prepared in in accordance accordance with with the the Statement Statement of of Recommended Recommended Practice Practice (SORP), (SORP), "Accounting “Accounting and and Reporting Reporting by by Charities" Charities” published published: in in October October 2005 2005 and and applicable applicable accounting accounting standards. standards.

(b) (b) Fund Fund accounting accounting

General General funds funds are are unrestricted unrestricted funds funds which which are are available available for for use use at at the the discretion discretion of of the the trustees trustees in in furtherance furtherance of of the the general general objectives objectives of of the the Group Group and and which which have have not not been been designated designated for for other other purposes. purposes. Investment income and gains are allocated to the appropriate fund. Investment income and gains are allocated to the appropriate fund. Restricted Restricted Funds Funds are are from from the the grants grants and and donations donations received received for for the the specific specific purpose purpose of of providing providing funds funds for for running runningP the the new new Lakenham Lakenham Section Section and and the the monies monies raised raised from from Grants Grants for for sending sending scouts scouts to to the the World World Scout Scout Jamboree Jamboree in in Korea Korea in in July July 2023. 2023.

Incoming Incoming resources resources

All All incoming incoming resources resources are are included included in in the the SOFA SOFA when when the the charity charity is is legally legally entitled entitled to to the the income income and and the the amount amount can can be quantified with reasonable accuracy. For legacies, entitlement is the earlier of the charity being notified of an impending beimpending quantified distribution distribution with reas o or nabler the the legacy accuracy.legacy being beingFo received. r ec l e gacies,ived. entitlement is the earlier of the charity being notified of an Gifts Gifts in in kind kind donated donated for for distribution distribution are are included included at at valuation valuation and and recognised recognised as as income income when when they they are are distributed distributed to to the the projects. projects. Gifts Gifts donated donated for for resale resale are are included included as as income income when when they they are are sold. sold. Donated Donated facilities facilities are are included included at at the the value value to to the the charity charity where where this this can can be be quantified, quantified, and and a a third third party party is is bearing bearing the the cost. cost. No No amounts amounts are are included included in in the the financial financial statements statements for for services services donated donated by by volunteers. volunteers.

Resources Resources expended expended

All All expenditure expenditure is is accounted accounted for for on on a a cash cash basis basis and and has has been been classified classified under under headings headings that that aggregate aggregate all all costs costs related related to to the the category. category. Where Where costs costs cannot cannot be be directly directly attributed attributed to to particular particular headings headings they they have have been been allocated allocated to to activities activities on on a a basis basis consistent consistent with with use use of of the the resources. resources. Fund-raising Fund-raising costs costs are are those those incurred incurred in in seeking seeking voluntary voluntary contributions contributions and do and do not not include include the the costs costs of of disseminating disseminating information information in in support support of of the the charitable charitable activities. activities. Support Support costs costs are are those those costs costs incurred incurred directly directly in in support support of of expenditure expenditure on on the the objects objects of of the the charity charity and and include include project project management management carried carried out out at at Headquarters. Headquarters.

Tangible fixed assets Tangible fixed assets

The The HQ HQ and and Stores Stores are are included included in in the the accounts accounts on on a a replacement replacement basis basis

Items Items of of Equipment Equipment are are capitalised, capitalised, including including any any incidental incidental expenses expenses of of acquisition, acquisition, and and included included at at cost. cost.

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Restricted Restricted Funds Funds

There There is is a a Restricted Restricted Fund Fund in in respect respect of of monies monies received received as as a a grant grant from from the the Scout Scout Association Association to to assist assist in in the the setting setting up up of of a a new new section section of of the the Group. Group. Although Although this this section section is is no no longer longer active, active, the the monies monies may may now now be be either: either:

i) i) Retumed Returned to to District District ii) ii) used Used for for training training The The other other Restricted Restricted Fund Fund is is for for the the Scouts Scouts attending attending the the World World Scout Scout Jamboree Jamboree in in July July 2023. 2023. Trustees' Trustees’ remuneration remuneration

The The trustees trustees neither neither received received nor nor waived waived any any emoluments emoluments or or expenses expenses during during the the year. year.

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