## **First Norwich Sea Scout Group** 

**Report and Financial Statements For the year to 31 March 2021** 

Charity no: 1034608 



**Contents                                                                                                 Page** 

|Legal and administrative information|1|
|---|---|
|Report of the trustees|2|
|Independent Examiners Report|3|
|Statement of financial activities|4|
|Balance sheet|6|
|Notes forming part of the financial statements|7|





**First Norwich Sea Scout Group** 

## **Legal and administrative information** 

**Trustees:** 

Paul Richard White Julian Greenfield Charles Bartram 

Adrian Belcher **Jane Stafford** 

Group Treasurer Appointed Jul   2003 Group Scout Leader Appointed Nov 2009 Asst. Group Scout Leader Appointed May 2017 

Chairperson Resigned May  2020 Asst. Group Scout Leader  Resigned June 2020 

**Principal Office:** 

13 Old Lakenham Hall Drive Norwich Norfolk NR1 2NW 

## **Bankers:** 

Natwest Bank plc, Norwich Lloyds TSB plc, Norwich Clydesdale Bank Co-operative Bank 

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**First Norwich Sea Scout Group** 

## **Report of the trustees for the year ended 31 March 2021** 

The trustees submit their annual report and the financial statements for the year ended 31 March 2020. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” issued in October 2005 in preparing the annual report and financial statements of the charity. 

The objects of the Group are to further the growth for scouting for the benefit of its members.  The Group is a trust established under its rules which are common to all Groups/Districts of the Scout Association.  Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. 

## **Review of activities and future developments** 

The Statement of Financial Activities for the year is set out on page 5 of the financial statements. 

## **Reserves** 

The reserves of the charity are identified as restircted or unrestricted at the year end.  The designated reserves consist of money received for specific management and administrative costs not yet incurred and the unrestricted reserve is available for all other expenditure. 

Internal risks are minimised by the implementation of procedures for authorisation of all projects and to ensure consistent and quality delivery for all operational aspects of the charity. These procedures are periodically reviewed to ensure that they meet the needs of the charity.  At the year end the reserves were as follows: 

||**2021**|**2020**|
|---|---|---|
||**£**|**£**|
|General Funds|72,179.92|59,302.20|
|Restricted Funds|2,535.62|3,385.62|
||_________|_________|
|Total Reserves|74,715.54|62,687.82|



## **Achievements and Performance** 

The group was in lockdown for almost the entire year with only a small number of weeks when the group could meet face to face. 

All camps were cancelled, along with all fund raising activities. 

The group meetings were held over zoom for most weeks of the year. 

. 

## **Risk management** 

The charity monitors its risk on an ongoing basis and has ensured both policies and funding to mitigate those risks. The major risks identified are covered by the Group’s insurance policy. 

As part of the new HQ build, a twice yearly Fire Assessment is carried out. The HQ has passed all Fire Assessments. 

## **Governance and internal control** 

Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that year. In preparing those financial statements, the trustees have: 

- selected suitable accounting policies and then applied them consistently; 

- made judgements and estimates that are reasonable and prudent; 

- stated whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and 

- prepared the financial statements on the ‘going concern’ basis. 

The trustees have overall responsibility for ensuring that the charity has appropriate system of controls, financial and otherwise. They are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities”. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

The charity is made up of a Committee of Trustees who have full decision making responsibility. 

This report was approved by the Trustees on ……………….. 

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**First Norwich Sea Scout Group** 

## **Independent Examiner's Report to the Trustees of the First Norwich Sea Scout Group** 

I report on the accounts of the Group for the year ended 31[st] March 2021 which are set out on pages 4 to 8. 

## **Respective responsibilities of trustees and examiner** 

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 and that an independent examination is needed. 

It is my responsibility to: 

- Examine the accounts (under section 43(3)(a) of the 1993 Act); 

- Follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b) of the 1993 Act); and 

- State whether particular matters have come to my attention. 

## **Basis of independent examiner's statement** 

My examination was carried out in accordance with the General Directions given by the Charity Commissioners.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. 

## **Independent examiner's statement** 

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements 

- to keep accounting records in accordance with section 41 of the 1993 Act; and 

- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 1993 Act 

have been met. 

Name....................................................................... Address................................................................... ................................................................................. ................................................................................. ................................................................................. 

Date.................................................... 

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**First Norwich Sea Scout Group** 

## **Statement of Financial Activities (including summary income and expenditure account) for the year ended 31 March 2021 (excluding transfer between Funds)** 

|**CHARITABLE INCOME**|**Notes**|**Restricted**|**General Funds**|**TOTAL FUNDS**|**Total Funds**|
|---|---|---|---|---|---|
|||**Funds**||**2021**|**2020**|
|**Incoming Resources**||||||
|Donations and gifts|**1**||20.00|20.00|85.00|
|Membership subscriptions|||492.11|492.11|6,404.10|
|Reclaim of Tax (Gift Aid)|||-|-|1,557.84|
|Grant for Setting up New Section|||-|-|4,000.00|
|Government and Local Grants|**2**||20,708.43|20,708.43|-|
|**Investment Income**||||||
|Building Society Interest|||26.84|26.84|34.67|
|**Activities**||||||
|Camps & Trips|||775.00|775.00|8,342.05|
|**Fundraising**||||||
|Duck Race|||-|-|10,857.67|
|Quiz and Chips|||-|-|973.40|
|**Sundry Receipts**||||||
|Rent of Hut|||2,342.00|2,342.00|7,239.00|
|Solar Panels|||659.74|659.74|695.59|
|Uniform Sales|||-|-|60.00|
|Other|||228.18|228.18|262.21|
|**TOTAL INCOME**||**0.00**|**25,252,30**|**25,252,30**|**40,511.53**|
|**CHARITABLE EXPENDITURE**||||||
|Premises costs (exc Insurance)|||2,904.86|2,904.86|3,895.95|
|Insurance|||1,944.14|1,944.14|1,891.05|
|Camping trips|||1,126.25|1,126.25|6,017.07|
|**Fund Raising Expenses**||||||
|Duck Race|||-|-|2,624.68|
|Chili and Quiz|||-|-|244.78|
|Donations|||-|-|1,000.00|
|Other Fund Raising|||-|-|-|
|**Sundry Expenses**||||||
|Purchase of New Equipment|||118.90|118.90|1,189.28|
|Purchase of Uniforms (inc Badges)|||137.18|137.18|1,289.20|
|… continued on next sheet||||||



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## **First Norwich Sea Scout Group** 

||**Notes**|**Restricted**|**General Funds**|**TOTAL**|**Total**|
|---|---|---|---|---|---|
|||**Funds**||||
|||||**2021**|**2020**|
|**CHARITABLE EXPENDITURE**||||||
|…continued||||||
|**Other Expenses**||||||
|Capitation Fees||850.00|2,350.00|3,200.00|3,330.00|
|Section Spend|||481.73|481.73|840.96|
|Other Expenses|||518.52|518.52|906.11|
|Depreciation Charge||-|2,793.00|2,793.00|-|
|**TOTAL EXPENDITURE**||**850.00**|**12,374.58**|**13,224,58**|**23,229.08**|
|**Net Movement in Funds**||**(850.00)**|**12,877.72**|**12,027.72**|**17,282.45**|
|Fund Balances B/F @ 1 April 2020||3,385.62|59,302.20|62,687.82|45,405.37|
|**Fund balances C/F @ 31 Mar 2021**||**2,535.62**|**72,179.92**|**74,715.54**|**62,687.82**|



All of the above results are derived from continuing activities. All gains and losses recognised in the year are included above 

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## **First Norwich Sea Scout Group** 

. 

## **Balance Sheet as at 31 March 2021** 

|||**2021**|**2020**|
|---|---|---|---|
||**Notes**|**£**|**£**|
|**Fixed assets**||||
|Tangibles||450,000.00|450,000.00|
|Equipment (net of depreciation)||40,707.00|40,000.00|
|**Current assets**||||
|**Cash at bank and in hand**||||
|Main Group Account||36,593.66|20,865.50|
|Camp Account||3,115.11|4,091.36|
|Beaver Cash Account||73.45|31.48|
|Savings Account||37,242.62|30,715.78|
|Duck Race Account||461.45|6,961.45|
|Lakenham Section Cash Account||22.25|22.25|
|Total of All Accounts||77,508.54|62,687.82|
|||_________|__________|
|**Total Net Assets**||**568,215.54**|**552,687.82**|
|||_________|__________|
|**Funds: Cash in Bank and in Hand**||||
|Unrestricted Funds||74,972.92|59,302.20|
|Restricted Funds||2,535,62|3,385.62|
|Prior Year Adjustment||0.00|0.00|
|**Funds: Fixed Assets**||||
|HQ Building (exc. Depreciation)||450,000.00|450,000.00|
|Equipment (net of depreciation)||40,707.00|40,000.00|
|||________|________|
|**Total Funds**||**568,215.54**|**552,687.82**|
|||**________**|**________**|



At 31 Mar 2015, the HQ was revalued to £450,000 to reflect the inclusion of “the Stores” (an outbuilding) and also to include additional items spent on the HQ since the original building was completed. 

The financial statements on pages 4 to 8 were approved by the trustees on ……………… and signed on their behalf by: 

……………………………………………………….Trustee 

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**First Norwich Sea Scout Group** 

## **Notes forming part of the financial statements for the year ended 31 March 2021** 

## **1 Accounting policies** 

## (a) **Basis of preparation** 

The financial statements have been prepared under the historical cost convention and have been prepared in accordance with the Statement of Recommended Practice (SORP), “Accounting and Reporting by Charities” published in October 2005 and applicable accounting standards. 

- (b) **Fund accounting** 

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. 

Investment income and gains are allocated to the appropriate fund. 

Restricted Funds are from the grants and donations received for the specific purpose of providing funds for running the new Lakenham Section. 

## (c) **Incoming resources** 

All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. 

Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold. Donated facilities are included at the value to the charity where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers. 

## (d) **Resources expended** 

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources. 

Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management carried out at Headquarters. 

## (e) **Tangible fixed assets and depreciation** 

Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. 

The HQ is included in the accounts on a replacement basis. 

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**First Norwich Sea Scout Group** 

## **2. Donations and gifts** 

There have been no major donations during this accounting period, only the total of numerous donations, all less than £1,000, is shown 

||**_Total_**||
|---|---|---|
||**_2021_**|**_2020_**|
||£|£|
|**Donations – General Funds**|20.00|85.00|



## **3.     Government and Local Grants** 

|**Date**<br>**Received**|**Period Covered**|**Source**|**Amount (£)**|
|---|---|---|---|
|**14 Apr 2020**|**Lockdown 1: 31 Mar 20 to 31 May 20**|**Closed Business Lockdown Payment**|**£10,000.00**|
|**“**|**Lockdown 2: 5 Nov 20 to 2 Dec 20**|**Local Restrictions Support Grant**|**£1,334.00**|
|**“**|**“**|**Local Restrictions Support Grant**|**£ 667.00**|
|**20 Jan 2021**|**“**|**Local Restrictions Support Grant**|**£1,810.43**|
|**“**|**Lockdown 2: 5 Nov 20 to 2 Dec 20**|**Closed Business Lockdown Payment**|**£4,000.00**|
|**“**|**“**|**Local Restrictions Support Grant**|**£2,096.00**|
|**10 Mar 2021**|**Lockdown 2: 2 Dec 20 to 25 Dec 20**|**Local Restrictions Support Grant**|**£ 801.00**|
|||**TOTAL**|**£20,708.43**|



## **4.     Restricted Funds** 

The Restricted Fund represents monies received as a grant from the Scout Association to assist in the setting up of a new section of the Group. 

These monies are specifically to be used for .the new section – held at Lakenham Primary School, and for training for all members of the group – whether the leaders running the new section, or the leaders of the existing section. 

## **5 Trustees’ remuneration** 

The trustees neither received nor waived any emoluments or expenses during the year. 

## **6. Tangible Fixed Assets** 

From 2013, the new HQ is shown as replacement cost. This new building is owned by the 1[st] Norwich Sea Scout Group and going forward will not be depreciated, but shown as replacement cost. 

## **7. Statement of funds (exc. transfers within Funds and depreciation)** 

||**At 1 April**|||**At 31 March**|
|---|---|---|---|---|
||**2020**|**Income**|**Expenditure**|**2021**|
||**£**|**£**|**£**|**£**|
|**General Funds**|59,302.20|25,252.30|9,581.58|74,972.92|
|**Restricted Funds**|<br> 3,385.62|0.00|850.00|2,535.62|
||||||
||______|______|______|_______|
|**Total funds**|62,687.82|25,252.30|10,431.58|77,508.54|
||______|______|______|_______|



The General reserve represents the free funds of the charity, which are not designated or restricted for particular purposes. 

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