Registered Charity No: 1034580
SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
Financial Statements for the year ended 31 March 2023
CELERICA LTD
Chartered Certified Accountants
SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
INDEX
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|Page|
|Independent Examiners|Report|i|
|Trustees Report|2-5|
|Receipts|and Payments Account|6|
|Statement|of|Assets|and|Liabilities|7|
|Notes to the Financial|Statements|8|
|Income & Expenditure Account|9|
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SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
Independent Examiners Report to the Trustees of Shree Prajapati Association Birmingham
We report to the charity trustees on our examination of the accounts of the charity for the year ended 31 March 2023 which are set out on pages 2 to 8.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
We report in respect ofour examination of the charity's accounts carried out under section 145 ofthe Act and in carrying out our examination we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) ofthe Act.
Independent examiner's statement
We completed our examination. We confirm that no material matters have come to our attention in connection with the examination giving us cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 130 ofthe Act; or
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2 the accounts do not accord to those records.
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding ofthe accounts to be reached.
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(2 -_
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CELERICA LTD
CHARTERED CERTIFIED ACCOUNTANTS FIRST FLOOR
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THE OLD CHAPEL
9 KEMPSON ROAD
LEICESTER th
LE2 8AN Dated: 25°° November 2023
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Page 1
SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2023
The Board of Trustees present its report and unaudited financial statements for the year ended 31st March 2023.
| Reference& Administrative Information | |
|---|---|
| CharityName | ShreePrajapati AssociationBirmingham |
| Charity RegistrationNumber | 1034580 |
| PrincipleOffice | 249 Warwick Road |
| Greet | |
| Birmingham | |
| B11 2QX | |
| Board ofTrustees | |
| MrKiranchandraDMistry | CustodialHeadTrustee |
| MrBharatbhaiC Mistry | Trustee |
| MrPiyushbhaiAMistry | Trustee |
| MrNarendrabhaiNMistry | Trustee |
| MrsBhavanaDMistry | Trustee |
| ExecutiveCommittee /Charity Trustees | |
| MrPravinbhaiGMistry | President |
| MrBharatbhai P Mistry | Treasurer |
| MrsHanshabenB Mistry | Secretary |
| IndependentExaminers | |
| CelericaLtd | |
| Chartered Certified Accountants | |
| FirstFloor | |
| TheOld Chapel | |
| 9KempsonRoad | |
| Leicester | |
| LE2 8AN | |
| Bankers | |
| Natwest Bank | |
| 166High Street | |
| Birmingham | |
| WestMidlands | |
| Bi79PW . |
Structure, Governance & Management
Governing Document
The governing document of the charity is a constitution adopted on 8th November 1992 as amended on 17 July 2014.
Page 2
SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2023 (CONTINUED)
Trustees Recruitment and Appointment
The constitution states;
(a) the Trustees of the Branch Association shall be elected every five years from among the members ofthe branch in an annual general meeting.
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(c) the Trustees shall appoint three oftheir members to hold in their names the assets and property of the Association upon trust for the Association provided that cash will be under the control of the Treasurer.
(d) the Trustees shall with such consent as are required by law deal with the Association's assets and property by way of sale, mortgage, charge, lease or otherwise directed by the Association. Such direction shall be given by a resolution ofthe representatives ofthe Association at a duly convened meeting.
Governance and Management
(a) the Officers of the Association shall be a President, a Vice-President, a General Secretary, and a Treasurer.
(b) the management of the Association shall be vested in the Executive Committee, which shall consist ofthe Officers ofthe Association and such additional members as the Association in the general meeting may from time to time determine.
(c) the Officers shall be elected annually from among the members of the Association in the annual general meeting.
(d) Executive Committee meetings shall be held not less than three times annually.
(e) decisions at meetings ofthe Executive Committee shall be made by a simple majority and in the event of equality of voting the President (or the acting Chairman of that meeting) shall have a casting vote.
Mission Statement
The objects ofthe Association shall be as follows :-
(a) to advance the Hindu religion in the UK for the benefit of the public through the holding of prayer meetings, lectures, public celebration ofreligious festivals and producing and/or distributing literature on Hinduism to enlighten others about the Hindu religion.
(b) the relief ofpoverty and sickness amongst the Prajapati and other communities.
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SHREE PRAJAPATI ASSOCIATION BIRMINGHAM TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2023 (CONTINUED)
Objectives
The Association will;
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promote and organise co-operation in the achievement of the Association's objects.
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assist any charitable body or bodies in the UK or elsewhere.
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to provide places and facilities for religious worship and associated functions including the performance of all religious rites connected with Hindu births, marriages and deaths.
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to arrange lectures, religious conferences, discussions and performances.
Financial Review
The Association made a deficit for the year of £26,259.
The core income for the Association is from the donations received for use of its property, from arranging religious, social and cultural events and from donations made by its members.
Our Charity weathered the COVID storm with resilience and innovation, using tools such Zoom to connect with members, and remains financially stable.’
Reserves Policy
The charity's total reserves at the end of the financial year was in excess of £208,000 with net current assets in excess of £108,000. The trustees consider this to be a reasonable level for the charity to continue m delivering it's charitable activities for the foreseeable future.
The trustees review this policy on an annual basis and re-assess depending of the current and future financial obligations.
Plans for the Future
Given the current economic climate, rising energy costs and inflationary pressures we expect our expenditure to increase in the future to maintain the property. However the association is well placed and has sufficient funds to meet increased costs and absorb additional expenditure
In addition we have essential upgrade work on the building which requires attention. This work has already commenced and will consume substantial funds which have been planned for.
Major Risks
The charity recognises its dependence on a small number of sources of external funding. Accordingly the Management Committee receive and review information on the status ofthe funds expected and received at each of its meetings. The charity has developed policies and procedures covering all areas of identified operational risk. These policies and procedures are periodically reviewed and updated as appropriate.
At an operational level the charity has a number of policies and procedures in place to identify and manage major risks. These include the following:
Comprehensive insurances providing cover for the following:
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Public liability
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Employers liability
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Property and equipment
Organisational policies including:
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Health & Safety
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- Equal Opportunities * Good Governance
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- Safeafeguardinging PoliPolicy
SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2023 (CONTINUED)
Public Benefit Statement
The Trustees have considered the general guidance on public benefit issued by the Charities Commission and has taken due regard ofthat guidance. The Trustees consider they are satisfied that the charity's activities do provide a wide public social benefit.
Statement of Trustees Responsibilities
The trustees are responsible for the preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (UKGAAP).
The law applicable to charities requires the trustees to prepare financial statements for each year which give a true and fair view of the state of affairs ofthe charity and ofthe incoming resources and application resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and apply them consistently:
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= observe the methods and principles in the Charities SORP: = make judgements and estimates that are reasonable and prudent: * state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements:
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- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, (the Charity Accounts Reports) regulations 2008 and trust deed. They are also responsible for safeguarding the assets ofthe charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are also responsible for the maintenance and integrity of the charity and financial information included on the charity's website. Legislation in the UK governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
This report has been prepared in accordance with the guidance issued by the Charity Commission and preparing the accounts on a Receipts and Payments basis.
Approved by the Board of Trustees on .. £9..assNev. ..£3.....‘i and signed on their behalf by:
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if J}
K D Mistry - Cystodial Head Trustee
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SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023
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|---|---|---|---|---|---|
|2023|2023|2023|2022|
|Unrestricted|Restricted|Total|Total|
|Note|Funds|Funds|Funds|Funds|
|£|£|£|£|
|RECEIPTS|
|Membership Fees|230|~|230|200|
|Navratri Programme|2,954|.|2,954|2,841|
|Interest Receivable|-|-|-|22|
|Donations|General|9,901|-|9,901|20,071|
|Social|Events/Fund raising|419|“|419|85|
|Seniors Events|4,098|~|4,098|23,920|
|Donations for use in Hall|8,286|-|8,286|12,131|
|Miscellaneous|4,328|-|4,328|1,367|
|Total Receipts|30,216|-|30,216|60,637|
|PAYMENTS|
|Navratri Programme|1,300|-|1,300|423|
|AGM &|Diwali Programme|712|-|712|742|
|Donations General|867|-|867|660|
|Administration Expenses|2,033|-|2,033|1,505|
|Social Events|1,587|-|1,587|258|
|Seniors Events|2,378|-|2,378|965|
|Sundry Expenses|253|-|253|1,000|
|SPA Building (Including capitalised expenses)|47,345|-|47,345|12,550|
|Total Resources Expended|56,475|-|56,475|18,102|
|Net Receipts|/ (Payments)|(26,259)|-|(26,259)|42,535|
|Cash Funds|last year end|134,025|-|134,025|91,490|
|Cash Funds|this year end|107,766|-|107,766|134,025|
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SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2023
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2023 2023 2023 2022
Unrestricted Restricted Total Total
Funds Funds Funds Funds
£ £ £ £
Cash funds
Cash at bank and in hand 107,766 - 107,766 134,025
107,766 - 107,766 134,025
Other non-monetary assets
SPA Building - : - -
Assets retained by charity for own use
SPA Building 100,812 - 100,812 100,812
100,812 - 100,812 100,812
Liabilities
Accountancy 360 - 360 360
360 - 360 360
Signed on behalf of the Trustees Print Name Date ofApproval
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SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
Notes to the financial statements for the year ended 31 March 2023
1. Accounting Policies
- a Accounting Convention
The accounts have been prepared under the historical cost convention.
b Accounting Treatment
The accounts, incorporating a Receipts and Payments Account, Statement of Assets and Liabilities and related notes have been prepared in accordance with guidelines issued by the Charity Commission and their publication CC 16a.
- ec Taxation
No provision has been made for taxation as the charity's charitable status renders it exempt from UK direct taxation.
2. Staff Costs
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2023 2022
£ £
Salaries ‘ -
Social security a ws
No employee earned £60,000 per annum or more.
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- Other costs
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Independent examiners fees
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2023 2022
£ £
360 360
360 360
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Page 8
SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
INCOME & EXPENDITURE STATEMENT YEAR ENDED 31 MARCH 2023
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|---|---|---|---|---|---|
|2023|2022|
|£|E|£|£|
|INCOME:|
|Membership|Fees|J|230|200|
|Navratri Programme|Z|2,954|2,841|
|Interest Receivable|3|-|22|
|Donations General|4|9,901|20,071|
|Social Events/Fund raising|5|419|85|
|Seniors Events|6|4,098|23,920|
|Donations|for use|in Hall|wd|8,286|12,131|
|Miscellaneous|8|4,328|1,367|
|30,216|60,637|
|EXPENDITURE:|
|Navratri Programme|1|1,300|423|
|AGM & Diwali Programme|2|712|742|
|Donations|General|3|867|660|
|Administration|Expenses|4|2,033|1,505|
|Social|Events|5|1,587|258|
|Seniors|Events|6|2,378|965|
|Sundry Expenses|7|253|1,000|
|SPA|Building (Including|capitalis|8|47,345|12,550|
|56,475|18,102|
|NET @EFICIT) SURPLUS FOR THE YEAR|(26,259)|42,535|
|CASH BALANCE BROUGHT FORWARD|134,025|91,490|
|CASH BALANCE CARRIED FORWARD|107,766|134,025|
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