Registered Charity No: 1034580
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SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
Financial Statements for the year ended 31 March 2022
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CELERICA LTD
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Chartered Certified Accountants
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SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
INDEX
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|Independent Examiners Report|]|
|Trustees|Report|2-5|
|Receipts|and|Payments|Account|6|
|Statement|of Assets|and|Liabilities|7|
|Notes|to|the|Financial|Statements|8|
|Income &|Expenditure|Account|9|
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SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
Independent Examiners Report to the Trustees of Shree Prajapati Association Birmingham
We report to the charity trustees on our examination of the accounts ofthe charity for the year ended 31 March 2022 which are set out on pages 2 to 8.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation ofthe accounts in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
We report in respect of our examination of the charity's accounts carried out under section 145 of the Act and in carrying out our examination we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
We completed our examination. We confirm that no material matters have come to our attention in connection with the examination giving us cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2 the accounts do not accord to those records.
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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CELERICA LTD
CHARTERED CERTIFIED ACCOUNTANTS FIRST FLOOR THE9 KEMPSON OLD CHAPELROAD LEICESTER LE2 8AN Dated: 15th September 2022
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SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2022
The Board of Trustees present its report and unaudited financial statements for the year ended 31st March 2022.
| Reference & Administrative Information | |
|---|---|
| Charity Name | Shree Prajapati Association Birmingham |
| Charity Registration Number | 1034580 |
| Principle Office | 249 Warwick Road |
| Greet | |
| Birmingham | |
| B11 2QX | |
| Board ofTrustees | |
| Mr KiranchandraD Mistry | Custodial Head Trustee |
| MrBharatbhaiC Mistry | Trustee |
| MrPiyushbhai A Mistry | Trustee |
| Mr Narendrabhai N Mistry | ‘Trustee |
| MrsBhavanaDMistry | Trustee |
| Executive Committee / Charity Trustees | |
| Mr Pravinbhai G Mistry | President |
| MrBharatbhai P Mistry | Treasurer |
| MrsHanshabenBMistry Independent Examiners |
Secretary |
| Celerica Ltd | |
| Chartered Certified Accountants First Floor |
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| The Old Chapel | |
| 9 Kempson Road | |
| Leicester | |
| LE28AN |
Bankers Natwest Bank 166 High Street Birmingham West Midlands B17 9PW
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Structure, Governance & Management
Governing Document
The governing document of the charity is a constitution adopted on 8th November 1992 as amended on 17 July 2014.
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SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2022 (CONTINUED)
Trustees Recruitment and Appointment
The constitution states;
(a) the Trustees of the Branch Association shall be elected every five years from among the members of the branch in an annual general meeting.
(b) the number of Trustces shall not be fewer than three nor more than eleven.
(c) the Trustees shall appoint three of their members to hold in their names the assets and property of the Association upon trust for the Association provided that cash will be under the control of the Treasurer.
(d) the Trustees shall with such consent as are required by law deal with the Association's assets and property by way of sale, mortgage, charge, lease or otherwise directed by the Association. Such direction shall be given by a resolution of the representatives of the Association at a duly convened meeting,
Governance and Management
(a) the Officers of the Association shall be a President, a Vice-President, a General Secretary, and a Treasurer.
(b) the management of the Association shall be vested in the Executive Committee, which shall consist ofthe Officers of the Association and such additional members as the Association in the general meeting may from time to time determine.
(c) the Officers shall be elected annually from among the members of the Association in the annual general meeting.
(d) Executive Committee meetings shal! be held not less than three times annually.
(e) decisions at meetings of the Executive Committee shall be made by a simple majority and in the event of equality of voting the President (or the acting Chairman of that meeting) shal] have a casting vote.
Mission Statement
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The objects of[the][Association][shall][be][as][follows][:-]
(a) to advance the Hindu religion in the UK for the benefit of the public through the holding of prayer meetings, lectures, public celebration of religious festivals and producing and/or distributing literature on Hinduism to enlighten others about the Hindu religion.
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(b) the relief of poverty and sickness amongst the Prajapati and other communities.
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SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
‘TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2022 (CONTINUED)
Objectives
The Association will;
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promote and organise co-operation in the achievement of the Association's objects.
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assist. any charitable‘ body or bodies. in. the UK or elsewhere.
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to provide places and facilities for religious worship and associated functions including the performance of all religious rites connected with Hindu births, marriages and deaths.
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to arrange lectures, religious conferences, discussions and performances,
Financial Review
The Association made a surplus for the year of £42,535.
The core income for the Association is from the donations received for use of its property. from arranging religious, social and cultural events and from donations made by its members.
Our Charity weathered the COVID storm with resilience and innovation, using tools such as Zoom to connect with members, and remains financially stable.
Reserves Policy
The charity's total reserves at the end of the financial year was in excess of £234,000 with net current assets in excess of £134,000. The trustees consider this to be a reasonable level for the charity to continue in delivering it's charitable activities for the foreseeable future.
The trustees review this policy on an annual basis and re-assess depending of the current and future financial obligations.
Plans for the Future
Given the current economic climate, rising energy costs and inflationary pressures we expect our expenditure to increase in the future to maintain the property. However the association is well placed and has sufficient funds to meet increased costs and absorb additional expenditure
In addition we have essential upgrade work on the kitchen which requires attention. This work has already commenced and will consume substantial funds which have been planned for.
Major Risks
The charity recognises its dependence on a small number of sources of external funding. Accordingly the Management Committee receive and review information on the status of the funds expected and received at each of its meetings. The charity has developed policies and procedures covering all areas of identified operational risk. These policies and procedures are periodically reviewed and updated as appropriate.
At an operational level the charity has a number of policies and procedures in place to idenitfy and manage major risks. These include the following:
Comprehensive insurances providing cover for the following:
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Public liability
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Employers liability
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- Property and equipment
Organisational policies including:
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Health & safety
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Equal opportunities
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Good Ggovernance
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Safeguarding policy
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SHREE PRAJAPATI ASSOCIATION BIRMINGHAM TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2022 (CONTINUED)
Public Benefit Statement
The Trustees have considered the general guidance on public benefit issued by the Charities Commission and has taken due regard ofthat guidance. The Trustees consider they are satisfied that the charity's activities do provide a wide public social benefit.
Statement of Trustees Responsibilities
The trustees are responsible for the preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (UKGAAP).
The law applicable to charities requires the trustees to prepare financial statements for each year which give a true and fair view of the state of affairs ofthe charity and of the incoming resources and application resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and apply them consistently:
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- observe the methods and principles in the Charities SORP: * make judgements and estimates that are reasonable and prudent: * state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements:
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- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy al any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, (the Charity Accounts Reports) regulations 2008 and trust deed. ‘They are also responsible for safeguarding the assets of the charity and hence taking: reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are also responsible for the maintenance and integrity of the charity and financial information included on the charity's website. Legislation in the UK governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions,
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This report has been prepared in accordance with the guidance issued by the Charity Commission and preparing the accounts on a Receipts and Payments basis.
Approved by the Board of Trustees on 15 September 2022 and signed on their behalf by:
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K D Mistry - Zustodial Head Trustee
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SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022
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|2022|2022|2022|2021|
|Unrestricted|Restricted|Total|Total|
|Note|Funds|Funds|Funds|Funds|
|£|£|£|£|
|RECEIPTS|
|Membership|Fees|200|-|200|25|
|Navratri Programme|2,841|-|2,84]|2,180|
|Interest|Receivable|22|-|22|82|
|Donations General|20,071|-|20,071|5,332|
|Social|Events|/ Fund|Raising|85|-|85|-|
|Seniors|Events|23,920|-|23,920|-|
|Donations|for use|in|Hall|12,131|-|12,131|10,565|
|Miscellaneous|1,367|-|1,367|2,413|
|Total|Receipts|60,637|-|60,637|20,597|
|Navratri|Programme|423|-|423|-|
|AGM|&|Diwali|Programme|742|-|742|231|
|Donations|General|660|-|660|1,160|
|Administration|Expenses|1,505|-|1,505|1,276|
|Social|Events|258|-|258|(470)|
|Seniors|Events|965|-|965|-|
|Sundry|Expenses|1,000|-|1,000|-|
|SPA|Building|(Including|Cpitalised|Expenses)|12,550|-|12,550|9,262|
|Total Resources Expended|48102.|-|$8,102|11,459|
|Net|Receipts|42,535|-|42,535|9,137|
|Cash|Funds|last|year end|91,490|-|91,490|82,353|
|Cash|Funds|this|year end|134,025|-|134,025|91,490|
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SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
STATEMENT OF ASSETS AND LIABILITIES
AS AT 31 MARCH 2022
| 2022 | 2022 | 2022 | 2021 | |
|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |
| Funds | Funds | Funds | Funds | |
| £ | £ | £ | £ | |
| Cash funds | ||||
| Cash at bank and in hand | 134,025 | - | 134,025 | 91,490 |
| 134,025 | - | 134,025 | 91,490 | |
| Other non-monetaryassets | ||||
| SPA Building | - | . - - etter |
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| Assets retained by charity forown use | ||||
| SPABuilding | 100,812 | . | 100,812 | 100,812 |
| 100,812 | - | 100,812 | 100,812 | |
| Liabilities | ||||
| Accountancy | 360 | ~ | 360 | 360 |
| 360 | . | 360 | 360 | |
| SignedonbehalfoftheTrustees | PrintName | DateofApproval | ||
| Aye | Pear S1ah572.49 | 15thSeptember2022 |
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SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
Notes to the financial statements for the year ended 31 March 2022
1. Accounting Policies
a Accounting Convention The accounts have been prepared under the historical cost convention.
b Accounting Treatment
The accounts, incorporating a Receipts and Payments Account, Statement of Assets and Liabilities and related notes have been prepared in accordance with guidelines issued by the Charity Commission and their publication CC 16a.
c Taxation No provision has been made for taxation as the charity's charitable status renders it exempt from UK direct taxation.
2. Staff Costs
2022 2021 £ £ Salaries - - Social security - -
No employee earned £60,000 per annum or more,
- Other costs
Independent examiners fees
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|360|360|
|360|360|
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SHREE PRAJAPATI ASSOCIATION BIRMINGHAM
INCOME & EXPENDITURE STATEMENT YEAR ENDED 31 MARCH 2022
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|2022|2021|
|£|£|£|£|
|INCOME:|
|Membership|Fees|200|25|
|Navratri|Programme|2,84]|2,180|
|Interest|Receivable|22|82|
|Donations|General|20,071|5,332|
|Social|Events|/ Fund|Raising|85|-|
|Seniors|Events|23,920|-|
|Donations|for|use|in|Hall|12,131|10,565|
|Miscellaneous|1,367|2,413|
|60,637|20,597|
|EXPENDITURE:|
|Navratri|Programme|423|-|
|AGM &|Diwali|Programme|742|231|
|Donations|General|660|1,160|
|Administration|Expenses|1,505|1,276|
|Social|Events|258|(470)|
|Seniors|Events|965|-|
|Sundry|Expenses|1,000|-|
|SPA|Building (Including|Cpitalised|Expenses)|12,550|9,262|
|18,102|11,459|
|NET|SURPLUS|FOR THE|YEAR|42,535|9,137|
|CASH BALANCE BROUGHT FORWARD|91,490|82,353|
|CASH|BALANCE CARRIED FORWARD|134,025|91,490|
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The page does not form part of the statutory financial statements
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