## Trustees' Annual Report ## For the period |From (start date)|From (start date)|**0**|**1**|**0**|**4**|**2**|**4**|**4**|**4**|**3**|**1**|**0**|**3**|**2**|**5**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**||||**Reference and administration details**|||||||||||| |Charity name
1st Woodend Scout Group
Other names the charity is known by
Registered charity number (if any)
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0
HQ registration number
Charity’s principal address
c/o Oaktree House
Underhill Road
Charfield
Postcode
G
L
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8 T
D
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7
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Peter Carnegie
Danya Wall
Chair
**Trustee Name**
Alan Bartlett
Jess Brereton
Mike Rickwood
GLV
Sarah Kirk
LindseyHeeley
Anna Chappell- Jones
**Dates acted if not**
**for whole year**
**Office (if any)**
Sandra Carnegie
Treasurer
Tina Rickwood
JeremyDix
Allison Trueman
Type of advisor
Name
Address
Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
Names and addresses of advisers (optional information but encouraged as best practice)
_(These will be published in the annual report of the charity)_||||1st Woodend Scout Group
1
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0|||||||||||| |||||c/o Oaktree House|||||||||||| |||||Underhill Road|||||||||||| |||||Charfield|||||||||||| |||||Postcode|||||G|L|1|2|8|T|D| ||Type of advisor|Name||||||Address|||||||| ||||||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||||||||||||||| 1 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
(e.g. trust deed, constitution)
Type of governing document
How the charity is constituted
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Lead Volunteer (GLV), individual Section Lead Volunteers
(if opted to take on the responsibility) and parent
representation and Group Lead Volunteer nominations
they meet 6 times per year usally every two months.
Members of the Board complete_'Essential Information for_
_Trustee Boards_training within the first 5 months of joining
the Board.
This Board exists to support the Group Leader Volunteer in
meeting the responsibilities of the appointments and is
responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Lead Volunteer (GLV), individual Section Lead Volunteers
(if opted to take on the responsibility) and parent
representation and Group Lead Volunteer nominations
they meet 6 times per year usally every two months.
Members of the Board complete_'Essential Information for_
_Trustee Boards_training within the first 5 months of joining
the Board.
This Board exists to support the Group Leader Volunteer in
meeting the responsibilities of the appointments and is
responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.| 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Trustees have identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the buildings, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
village hall in Cromhall, Charfield community centrel, local
schools, Tortworth Estates and other local Scout Groups.
Similar reciprocal arrangements exist with these
organisations. The Group has sufficient buildings and
contents insurance in place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising.
The group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group
as a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 6 to 14. If there was a
reduction in membership in a particular section or the
group as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
The group has in place systems of internal controls that
are designed to provide reasonable assurance against
material mismanagement or loss, these include 2
signatories for all payments and a comprehensive
insurance policies to ensure that insurable risks are
covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**
| |---|---| |Summary of the main activities in
relation to these objects
Summary of the objects of the charity set
out in its governing document|~~**The Purpose of Scouting**~~
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to
society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
~~- make and live by their Promise~~
| ||| ||| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||The completion of all major building maintenance works to
both sites and the renewal of the leases for both sites.The
introduction of a new Group web site plus the Delivery of a
programme of activities across all sections and the award
of the sectional Chief Scout Awards for the Beavers, Cubs
and Scouts.| 4 LT700001 (3rd December 2018) |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about:
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group
should hold a sum equivalent to 6 months running costs,
circa £6000.00
• how expenditure has supported the key
objectives of the charity;
Brief statement of the charity’s policy on
reserves
The Board of Trustees regularly monitors the levels of
bank balances and the interest rates received to ensure
the group obtains maximum value and income from its
banking arrangements. Occasionally this may involve
using an account that requires a period of notice before
funds may be withdrawn, before doing so the Board of
Trustees considers the cash flow requirements.
N/A
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;
**Investment Policy**
The Group's Income and Expenditure is very small and as
a consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using
only mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
The Group held reserves of approximately £12,000.00
against this at year end. This is above the level required for
operating expenses. However this can be explained by the
holding of additional reverves to cover repairs and ongoing
maintenance works to our two headquaters buildings
**Reserves Policy**|The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group
should hold a sum equivalent to 6 months running costs,
circa £6000.00
The Group held reserves of approximately £12,000.00
against this at year end. This is above the level required for
operating expenses. However this can be explained by the
holding of additional reverves to cover repairs and ongoing
maintenance works to our two headquaters buildings
**Reserves Policy**| ||| ||N/A| ||

The Board of Trustees regularly monitors the levels of
bank balances and the interest rates received to ensure
the group obtains maximum value and income from its
banking arrangements. Occasionally this may involve
using an account that requires a period of notice before
funds may be withdrawn, before doing so the Board of
Trustees considers the cash flow requirements.

**Investment Policy**
The Group's Income and Expenditure is very small and as
a consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using
only mainstream banks or building societies or The Scout
Association's Short Term Investment Service.| ||| |**Section F**|**Other Optional Information**| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||The Group is 50 years of age in 2025 and will be holding
celebrations within the year to celebrate this fact.| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Peter Carnegie||||||Jess Brerton| ||||||||| ||GroupLead Volunteer||||||Treasurer| ||3
1
0
8
2
5||||||| ||3|1|0|8|2|5|| 5 LT700001 (3rd December 2018) ## **1st Woodend Scout Group (Charity no. 1034530) Receipts and Payments Accounts** |||Year start date|Year start date|Year end date
**31st March**
**2025**|| |---|---|---|---|---|---| ||**For the year**
**from**|**1st April 2024**|**To**|**31st March**
**2025**|| ||||||| |**Receipts and payments**|||||| |**Receipts**|**Unrestricted**
**funds**
**£**
**27,303.00**
**0.00**
**0.00**
**3,480.81**
**648.00**
**31,431.81**
**0.00**
**0.00**
**0.00**
**2,611.54**
**0.00**
**0.00**
**1,728.00**
**4,339.54**
**0.00**
**0.00**
**0.00**
**0.00**
**130.00**
**0.00**
**0.00**
**0.00**
**130.00**
**35,901.35**
**0.00**
**35,901.35**|**Restricted**
**funds**
**Endowment**
**funds**
**£**
**£**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**2024/25**||**Total funds**
**£**
**27,303.00**
**0.00**
**0.00**
**3,480.81**
**648.00**
**31,431.81**
**0.00**
**0.00**
**0.00**
**2,611.54**
**0.00**
**0.00**
**1,728.00**
**4,339.54**
**0.00**
**0.00**
**0.00**
**0.00**
**130.00**
**0.00**
**0.00**
**0.00**
**130.00**
**35,901.35**
**0.00**
**35,901.35**|**2023/24**
**Total funds**
**£**| |**Donations, legacies and similar**
**income**|||||| |Membership subscriptions|**27,303.00**||||**15,812.00**| |Donations|**0.00**||||**894.00**| |Legacies|**0.00**||||**0.00**| |Gift Aid|**3,480.81**||||**4,120.70**| |Explorers Rent|**648.00**||||**0.00**| |**Sub total**|**31,431.81**||||**20,826.70**| |**Grants**|||||| |Maintenenace grant|**0.00**||||**0.00**| |Other grants|**0.00**||||**0.00**| |**Sub total**|**0.00**||||**0.00**| |**Fundraising events (gross)**|||||| |Various during the year|**2,611.54**||||**5,203.29**| ||**0.00**||||**0.00**| ||**0.00**||||**0.00**| |Other fundraising activities|**1,728.00**||||**0.00**| |**Sub total**|**4,339.54**||||**5,203.29**| |**Scout hut income**|||||| |Hire of building|**0.00**||||**160.00**| |Hire of equipment|**0.00**||||**0.00**| |Other Scout hut income|**0.00**||||**0.00**| |**Sub total**|**0.00**||||**160.00**| |**Investment income**|||||| |Bank interest|**130.00**||||**199.00**| |Building Society interest|**0.00**||||**0.00**| |The Scout Association Short Term
Investment Service|**0.00**||||**0.00**| |Other investment income|**0.00**||||**0.00**| |**Sub total**|**130.00**||||**199.00**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**|||||| ||||||**26,388.99**| ||||||| ||||||**0.00**| ||||||| ||**35,901.35**|**0.00**||**35,901.35**|**26,388.99**| LT700003 July 2021) 1 of 2 ## **1st Woodend Scout Group (Charity no. 1034530) Receipts and Payments Accounts** ||||Year start date|Year start date|Year start date|Year end date
**31st March**
**2025**|Year end date
**31st March**
**2025**|| |---|---|---|---|---|---|---|---|---| ||**For the year**
**from**||**1st April 2024**||**To**|**31st March**
**2025**||| |||||||||| |**Receipts and payments**||||||||| |**Payments**|**Unrestricted**
**funds**
**£**
**5,203.00**
**2,576.00**
**309.45**
**621.95**
**3,176.24**
**6,532.36**
**1,115.10**
**236.70**
**300.67**
**414.00**
**0.00**
**249.45**
**155.05**
**1,764.86**
**4,126.23**
**0.00**
**0.00**
**208.09**
**26,989.15**
**26,989.15**||**Restricted**
**funds**
**Endowment**
**funds**
**£**
**£**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**2024/25**|||**Total funds**
**£**||**2023/24**
**Total funds**
**£**| |**Charitable Payments**||||||||| |Membership subscriptions paid on
(National/County/Area/District)|**5,203.00**|||||**5,203.00**||**4,950.00**| |Youth programme and activities|**2,576.00**|||||**2,576.00**||**9,415.00**| |Adult support and training|**309.45**|||||**309.45**||**50.00**| |Rent & Rates including water|**621.95**|||||**621.95**||**743.07**| |Avening Green Utilities|**3,176.24**|||||**3,176.24**||**592.39**| |Cromhall Utilities|**6,532.36**|||||**6,532.36**||**2,408.47**| |Insurance|**1,115.10**|||||**1,115.10**||**817.81**| |Repairs and Renewals|**236.70**|||||**236.70**||**1,209.94**| |Materials and equipment|**300.67**|||||**300.67**||| |Printing,photocopying & Internet|**414.00**|||||**414.00**||**516.00**| |Contribution to camp costs|**0.00**|||||**0.00**||**0.00**| |Uniforms|**249.45**|||||**249.45**||**245.94**| |AGM and trustee expenses|**155.05**|||||**155.05**||**0.00**| |Waste Collection|**1,764.86**|||||**1,764.86**||**613.14**| |Fundraising Expences|**4,126.23**|||||**4,126.23**||**1,513.36**| |Avening Green Improvements|**0.00**|||||**0.00**||**2,124.09**| |Cromhall Improvements|**0.00**|||||**0.00**||**417.48**| |Other costs detail 3|**208.09**|||||**208.09**||**0.00**| |**Sub total**|**26,989.15**|||||**26,989.15**||**25,616.69**| |**_Total Gross Expenditure_**
**Asset and investment**
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**||||||||| |||||||||**25,616.69**| |||||||||| ||**0.00**||**0.00**||**0.00**|**0.00**||**0.00**| ||**26,989.15**
**8,912.20**
**0.00**
**0.00**
**8,912.20**||**0.00**
**0.00**
**0.00**
**0.00**
**0.00**||**0.00**
**0.00**
**0.00**
**0.00**
**0.00**|||| |||||||||**25,616.69**| |||||||||| ||**8,912.20**||**0.00**|||**8,912.20**||**772.30**| ||**0.00**||**0.00**|||**0.00**||**0.00**| ||**0.00**||**0.00**|||**0.00**||**0.00**| ||**8,912.20**||**0.00**|||**8,912.20**||**772.30**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 16th July 2025 (the date of theTrustee Board Meeting that approved the accounts) and signed on their behalf by** |J. Bretton
Signature
P. Carnegie|Print Name| |---|---| |P. Carnegie|Peter Carnegie GLV/Chair| |J. Bretton|Jess Brerton Treasurer| LT700003 July 2021) 2 of 2 **LT700005 – Scrutineer’s Report to the Trustees (July 2019)** ## Template for the scrutineer's report to the trustees ## **Scrutineer's Report to the Trustees of 1[st] Woodend Scouts** I report on the accounts of the Group/District for the year ended 31[st] March 2025.. ## Respective responsibilities of Trustees and Scrutineer As the Group's/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. ## Basis of Scrutineer's Statement In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out on pages 2 to 2 ## Scrutineer's Statement In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Name: Alexandra Lang Address: 12 Cherry Crescent, Penllergaer, SA4 9FG Date: 1[st] June 2025