## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**3**|**3**|**3**|**1**|**0**|**3**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration**|||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||||||||||||| ||||1st Woodend Scout Group||||||||||| ||||c/o Oaktree House||||||||||| ||||Underhill Road||||||||||| ||||Charfield||||||||||| ||||Postcode||||G|L|1|2|8|T|D| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Peter Carnegie|GSL|| ||Danya Wall|Chair|| ||Alex Jones|Secretary|| ||Jess Brereton|Treasurer|| ||Mike Rickwood||| ||Tina Rickwood||| ||Sandra Carnegie||| ||Alan Bartlett||| ||Jeremy Dix||| ||Sara Kirk||| ||Lindsey Heeley||| ||Anna Chappell-Jones||| ||AlisoTrueman||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) **Section B Structure, governance and management** Description of the charity’s trusts |(e.g. trust deed, constitution)
Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted|The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| |---|---| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every two months. Members of the Board complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Trustees have identified the major risks to which
they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the buildings, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
village hall in Cromhall, Charfield community centrel, local
schools, Tortworth Estates and other local Scout Groups.
Similar reciprocal arrangements exist with these
organisations. The Group has sufficient buildings and
contents insurance in place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 14. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| Summary of the main activities in relation to these objects The delivery of a programme of activities across all sections and the issuing of Chief Scout awards for the Young People within each Section. Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - contribution made by volunteers; - policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 4 LT700001 (3rd December 2018) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||Offering a nights away experience for each YP in each
Section as well as the issuing of 5 Beavers with their Chief
Scout Award, 8 Cubs achieving their Silver Chief Scout
award and 6 Scouts achieving their Chief Scout Gold
Awards.| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about: **Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
The Group held reserves of approximately £18,000.00
against this at year end. This is above the level required for
operating expenses. However this can be explained by the
hol;ding of additional reverves to cover repairs and ongoing
maintenance works to our two headquaters buildings located
**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 6 months running costs, circa
£6000.00
Brief statement of the charity’s policy on
reserves
N/A
• the charity’s principal sources of funds
(including any fundraising);|The Group held reserves of approximately £18,000.00
against this at year end. This is above the level required for
operating expenses. However this can be explained by the
hol;ding of additional reverves to cover repairs and ongoing
maintenance works to our two headquaters buildings located
**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 6 months running costs, circa
£6000.00| ||| ||N/A| ||**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
| 5 LT700001 (3rd December 2018) • how expenditure has supported the key The Board of Trustees regularly monitors the levels of bank objectives of the charity; balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Trustees consider the cash flow requirements. ## • investment policy and objectives; ## **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) We are atively planning to celebrate of 50 year aniversary in 2025 ans having a international Camp in Malta in 2026. **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Peter Carnegie||||||Jess Brerton| ||||||||| ||GroupScout Leader||||||Treasurer| ||0
9
1
0
2
4||||||| ||0|9|1|0|2|4|| 6 LT700001 (3rd December 2018) ## **1st Woodend (Fury's Own) Scout Group (Charity no. if applicable) Receipts and Payments Account** ||||Year start date|Year start date|||Year end
date
**31/03/2024**|Year end
date
**31/03/2024**|| |---|---|---|---|---|---|---|---|---|---| ||**For the year from**||**01/04/2023**||**To**||**31/03/2024**||| ||||||||||| |**Receipts and payments**|||||||||| |**Receipts**|**Unrestricted**
**funds**
**£**
**£15,812.00**
**£894.00**
**0**
**£4,120.70**
**0**
**£20,826.70**
**0**
**0**
**0**
**£5,203.29**
**0**
**5203.29**
**£160.00**
**160**
**199**
**199**
**£26,388.99**||**Restricted**
**funds**
**£**
**£0.00**
**£0.00**
**£0.00**
**£0.00**
**£0.00**
**£0.00**
**2023/24**||**Endowment**
**funds**
**£**
**£0.00**
**£0.00**
**£0.00**
**£0.00**
**£0.00**
**£0.00**||**Total**
**funds**
**£**
**£15,812.00**
**£894.00**
**£0.00**
**£4,120.70**
**£0.00**
**£20,826.70**
**£0.00**
**£0.00**
**£0.00**
**£0.00**
**£0.00**
**£5,203.29**
**£0.00**
**£5,203.29**
**£0.00**
**£160.00**
**£0.00**
**£0.00**
**£160.00**
**£0.00**
**£199.00**
**£0.00**
**£0.00**
**£0.00**
**£199.00**
**£26,388.99**
**£ -**
**£26,388.99**
Year end
date
**31/03/2024**||**2022/23**
**Total funds**
**£**| |**Donations, legacies and similar income**|||||||||| |Membershipsubscriptions|**£15,812.00**||||||||**£ 18,212.00**| |Donations|**£894.00**||||||||**£-**| |Legacies|**0**||||||||**£-**| |Gift Aid|**£4,120.70**||||||||**£ 2,680.86**| |Other similar income|**0**||||||||**£ 3,329.00**| |**Sub total**|**£20,826.70**||||||||**£ 24,221.86**| |**Grants**|||||||||| |Maintenenacegrant|**0**||||||||**£ 1,800.00**| |Othergrants|**0**||||||||**£ 1,000.00**| |**Sub total**|**0**||||||||**£ 2,800.00**| |**Fundraising events(gross)**|||||||||| |All|**£5,203.29**||||||||**£ 1,519.19**| |Other fundraisingactivities|**0**||||||||**£ -**| |**Sub total**|**5203.29**||||||||**£ 1,519.19**| |**Scout hut income**|||||||||| |Hire of building|**£160.00**||||||||**£ 648.00**| |Hire of equipment|||||||||**£-**| |Other Scout hut income|||||||||**£ 270.00**| |**Sub total**|**160**||||||||**£ 918.00**| |**Investment income**|||||||||| |Bank interest|**199**||||||||**£ 32.87**| |BuildingSocietyinterest|||||||||**£-**| |The Scout Association Short Term Investment Service|||||||||**£-**| |Other investment income|||||||||**£ -**| |**Sub total**|**199**||||||||**£ 32.87**| ||||||||||| ||||||||||**£ 29,491.92**| ||||||||||| ||**0**||**0**||**0**||**£ -**||**-**| ||||||||||| ||||||||||**£ 29,491.92**| ||||||||||| ||**For the year from**||**01/04/2023**||**To**||**31/03/2024**||| ||||||||||| |**Receipts and payments**|||||||||| |**Payments**|**Unrestricted**
**funds**
**£**
**£4,950.00**
**£9,415.00**
**50**
**743.07**
**592.39**
**£2,408.47**
**817.81**
1209.94
2124.09
417.48
**516**
**-**
**245.94**
**-**
**613.14**
**1513.36**
**-**
**£25,616.69**
**£25,616.69**||**Restricted**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2023/2024**||**Endowment**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total**
**funds**
**£**
**£4,950.00**
**£9,415.00**
**£50.00**
**£743.07**
**£592.39**
**£2,408.47**
**£817.81**
**£1,209.94**
**£2,124.09**
**£0.00**
**£516.00**
**-**
**£245.94**
**-**
**£613.14**
**£1,513.36**
**-**
**£25,616.69**||**2022/2023**
**Total funds**
**£**| |**Charitable Payments**|||||||||| |Membershipsubscriptionspaid on(National/County/Area/District)|**£4,950.00**||||||||**£ 6,670.00**| |Youthprogramme and activities|**£9,415.00**||||||||**£ 8,902.09**| |Adult support and training|**50**||||||||**£ 344.99**| |Rent|**743.07**||||||||**£ -**| |Water and Sewerage|**592.39**||||||||**£ 664.67**| |Electricityand Gas|**£2,408.47**||||||||**£ 2,551.68**| |Insurance|**817.81**||||||||**£ 1,437.08**| |Repairs and Renewals and Cleaning|1209.94||||||||**£ -**| |Improvements to AG|2124.09||||||||| |Improvements to HQ|417.48||||||||| |Materials and equipment|||||||||**£ 5,209.16**| |Printingandphotocopyingand Web Subscriptions|**516**||||||||**£ -**| |Contribution to campcosts|**-**||||||||**£ -**| |Uniforms|**245.94**||||||||**£ -**| |AGM and trustee expenses|**-**||||||||**£ -**| |Waste Collections|**613.14**||||||||**£ 4,409.69**| |FundraisingExpenses|**1513.36**||||||||**£ 5,973.43**| |Other costs detail 3|**-**||||||||**£ -**| |**Sub total**|**£25,616.69**||||||||**£ 36,162.79**| ||||||||||| ||||||||**£25,616.69**||**£ 36,162.79**| ||||||||**-**||| ||**-**||||||**-**||**-**| ||||||||||| ||||||||**-**||**-**| ||||||||||| ||||||||||**-£ 6,670.87**| ||||||||||**-**| ||||||||||**-**| ## Independent examiner’s report to the trustees of 1[st] W oodend Scout Group I report to the trustees on my examination of the accounts of the 1[st] W oodend Scout Group for the year ended 31[st] March 2024 ## R esponsibilities and basis of report As the charity trustees of the 1[st] W oodend Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the 1[st] W oodend Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## Independent examiner’s statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the 1[st] W oodend Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: A.Lang Name: Alexandra Lang Address: 12 Cherry Crescent, Penllergaer, Swansea, SA4 9FG Date: 1[st] August 2024