Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 2 | 2 | 3 | 1 | 0 | 3 | 2 | 3 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration | details | |||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
|||||||||||||
| 1st Woodend Scout Group | |||||||||||||
| c/o Oaktree House | |||||||||||||
| Underhill Road | |||||||||||||
| Charfield | |||||||||||||
| Postcode | G | L | 1 | 2 | 8 | T | D |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Peter Carnegie | GSL | ||
| Sandra Carnegie | Section Leader | ||
| Mike Rickwood | Section Leader | ||
| Tina Rickwood | Section Leader | ||
| Jess Brerton | Treasurer | ||
| Alex Jones | Secretary | ||
| Anna Price | Beaver Leader | ||
| Emma Pattullo | Parent Rep | ||
| Sarah Kirk | Parent Rep | ||
| Lindsey Heeley | Subs Secretary | ||
| Jeremy Dix | Parent Rep | ||
| Alison Truman | AGSL | ||
| DanyaWall | ParentRep | ||
| Alan Bartlett | Explorer Leader | ||
| Anna Chappell-Jones | Parent Rep |
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
Structure, governance and management
Section B
Description of the charity’s trusts
| Type of governing document (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted (e.g. trust deed, constitution) |
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|---|---|
| The Group is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every two months. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
2 LT700001 (3rd December 2018)
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the buildings, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the village hall in Cromhall, Charfield community centrel, local schools, Tortworth Estates and other local Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
3 LT700001 (3rd December 2018)
| Section C | Objectives and activities |
|---|---|
| Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| The Group has continued to grow over the last year and we have seen in all Sections YP achieving their Sectional highest awards,All Sections have delivered Nights Away experiances for our YP.YP from within the Group are also returning back to us as Young Leaders as well as Adult Leaders returning after their eighteenth birthdays. |
Additional details of the objectives and activities (optional information but encouraged as best practice)
| statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
The Group continues to financially support the Young People in the Group for volunteering for external activities /experiances, we have made a grant to one YP to support them in volunteering in Borneo. Leaders from within the Group have given circa 2,500 hours of volunteer hours at weekly Section meetings plus many others in both the planning and prepairing their programmes. The Group has also delivered in excess of 1000 hours supporting other local Communityevents. |
|---|---|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
4 LT700001 (3rd December 2018)
Section D
Section D Achievements and performance Summary of the main achievements of the charity during the year We have completed a number of major building works to our two head quarters at Cromhall and Tortworth. At our annual census we continued to see growth in both YP numbers and Adults joining the Group as Leaders.A number of our existing Leadership Team have completed all their mandatory training and achieved their Wood Badges.We continue to support local community chaity events by providing resources , equipment and refreshments. All our Sections have taken part in both indoor and outdoor sleepovers / camps.Good numbers of YP from across all Sections are now achieving their Sections highest awards.
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £6,000.00 Brief statement of the charity’s policy on reserves Not applicable The Group held reserves of approximately £10,000.00 against this at year end. This is above the level required for operating expenses. However this can be explained by the hol;ding of additional reverves to cover repairs and ongoing maintenance works to our two headquaters buildings located |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £6,000.00 The Group held reserves of approximately £10,000.00 against this at year end. This is above the level required for operating expenses. However this can be explained by the hol;ding of additional reverves to cover repairs and ongoing maintenance works to our two headquaters buildings located |
| Not applicable |
| Youmay chooseto include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); |
Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. |
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5 LT700001 (3rd December 2018)
• how expenditure has supported the key The Group Executive regularly monitors the levels of bank objectives of the charity; balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
- investment policy and objectives;
Section F Other Optional Information
| Plans for future periods (details of any significant activities planned to achieve them) |
The Group will be celebrating its fifty year birthday in 2025 and we are starting to plan for this celebration with an all Sections Camp. We also are starting planning to return to offer International Camping with a Camp being scheduled in Malta in 2026. |
|---|---|
| Section G | Declaration |
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
|||||||
|---|---|---|---|---|---|---|---|
| Peter Carnegie | Jess Brerton | ||||||
| GroupScout Leader | Treasurer | ||||||
| 3 1 0 7 2 3 |
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| 3 | 1 | 0 | 7 | 2 | 3 |
6 LT700001 (3rd December 2018)
1st Woodend Scout Group (Charity no. 1034530) Receipts and Payments Accounts
Year start date Year end date For the year 31st March 1st April 2022 To from 2023
Receipts and payments
| Receipts | Unrestricted funds £ 18,212.00 0.00 0.00 2,680.86 0.00 20,892.86 0.00 0.00 0.00 1,519.19 0.00 0.00 0.00 1,519.19 648.00 0.00 270.00 918.00 32.87 0.00 0.00 0.00 32.87 23,362.92 0.00 23,362.92 |
Restricted funds Endowment funds £ £ 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,329.00 0.00 3,329.00 0.00 1,800.00 0.00 1,000.00 0.00 2,800.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,129.00 0.00 0.00 0.00 6,129.00 0.00 2022/23 |
Total funds £ 18,212.00 0.00 0.00 2,680.86 3,329.00 24,221.86 1,800.00 1,000.00 2,800.00 1,519.19 0.00 0.00 0.00 1,519.19 648.00 0.00 270.00 918.00 32.87 0.00 0.00 0.00 32.87 29,491.92 0.00 29,491.92 |
2022/23 Total funds £ |
|---|---|---|---|---|
| Donations, legacies and similar income |
||||
| Membership subscriptions | 18,212.00 | 0.00 | ||
| Donations | 0.00 | 0.00 | ||
| Legacies | 0.00 | 0.00 | ||
| Gift Aid | 2,680.86 | 0.00 | ||
| Event - Big Fiesta | 0.00 | 0.00 | ||
| Sub total | 20,892.86 | 0.00 | ||
| Grants | ||||
| Maintenenace grant | 0.00 | 0.00 | ||
| Other grants | 0.00 | 0.00 | ||
| Sub total | 0.00 | 0.00 | ||
| Fundraising events (gross) | ||||
| Various during the year | 1,519.19 | 0.00 | ||
| 0.00 | 0.00 | |||
| 0.00 | 0.00 | |||
| Other fundraising activities | 0.00 | 0.00 | ||
| Sub total | 1,519.19 | 0.00 | ||
| Scout hut income | ||||
| Hire of building | 648.00 | 0.00 | ||
| Hire of equipment | 0.00 | 0.00 | ||
| Other Scout hut income | 270.00 | 0.00 | ||
| Sub total | 918.00 | 0.00 | ||
| Investment income | ||||
| Bank interest | 32.87 | 0.00 | ||
| Building Society interest | 0.00 | 0.00 | ||
| The Scout Association Short Term Investment Service |
0.00 | 0.00 | ||
| Other investment income | 0.00 | 0.00 | ||
| Sub total | 32.87 | 0.00 | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||
| 0.00 | ||||
| 0.00 | ||||
| 23,362.92 | 6,129.00 | 29,491.92 | 0.00 |
1 of 2
LT700003 July 2021)
1st Woodend Scout Group (Charity no. 1034530) Receipts and Payments Accounts
Year start date Year end date For the year 31st March 1st April 2022 To from 2023
Receipts and payments
| Payments | Unrestricted funds £ 6,670.00 7,122.09 344.99 0.00 664.67 2,551.68 1,437.08 0.00 3,559.16 0.00 0.00 0.00 0.00 4,409.69 5,973.43 0.00 32,732.79 32,732.79 |
Unrestricted funds £ 6,670.00 7,122.09 344.99 0.00 664.67 2,551.68 1,437.08 0.00 3,559.16 0.00 0.00 0.00 0.00 4,409.69 5,973.43 0.00 32,732.79 32,732.79 |
Restricted funds Endowment funds £ £ 0.00 0.00 1,780.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,650.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,430.00 0.00 3,430.00 0.00 2022/23 |
Restricted funds Endowment funds £ £ 0.00 0.00 1,780.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,650.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,430.00 0.00 3,430.00 0.00 2022/23 |
Restricted funds Endowment funds £ £ 0.00 0.00 1,780.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,650.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,430.00 0.00 3,430.00 0.00 2022/23 |
Restricted funds Endowment funds £ £ 0.00 0.00 1,780.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,650.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,430.00 0.00 3,430.00 0.00 2022/23 |
Total funds £ |
Total funds £ |
2022/23 Total funds £ |
|---|---|---|---|---|---|---|---|---|---|
| Charitable Payments | |||||||||
| Membership subscriptions paid on (National/County/Area/District) |
6,670.00 | 6,670.00 | 0.00 | ||||||
| Youth programme and activities | 7,122.09 | 8,902.09 | 0.00 | ||||||
| Adult support and training | 344.99 | 344.99 | 0.00 | ||||||
| Rent | 0.00 | 0.00 | 0.00 | ||||||
| Avening Green Utilities | 664.67 | 664.67 | 0.00 | ||||||
| Cromhall Utilities | 2,551.68 | 2,551.68 | 0.00 | ||||||
| Insurance | 1,437.08 | 1,437.08 | 0.00 | ||||||
| Repairs and Renewals | 0.00 | 0.00 | 0.00 | ||||||
| Materials and equipment | 3,559.16 | 5,209.16 | 0.00 | ||||||
| Printing and photocopying | 0.00 | 0.00 | 0.00 | ||||||
| Contribution to camp costs | 0.00 | 0.00 | 0.00 | ||||||
| Uniforms | 0.00 | 0.00 | 0.00 | ||||||
| AGM and trustee expenses | 0.00 | 0.00 | 0.00 | ||||||
| Avening Green Improvements | 4,409.69 | 4,409.69 | 0.00 | ||||||
| Cromhall Improvements | 5,973.43 | 5,973.43 | 0.00 | ||||||
| Other costs detail 3 | 0.00 | 0.00 | 0.00 | ||||||
| Sub total | 32,732.79 | 36,162.79 | 0.00 | ||||||
| Total Gross Expenditure Asset and investment Total payments Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end |
|||||||||
| 0.00 | |||||||||
| 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||||
| 32,732.79 -9,369.87 0.00 29,898.67 20,528.80 |
3,430.00 2,699.00 0.00 0.00 2,699.00 |
0.00 0.00 0.00 0.00 0.00 |
|||||||
| 0.00 | |||||||||
| -9,369.87 | 2,699.00 | 0.00 | -6,670.87 | 0.00 | |||||
| 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |||||
| 29,898.67 | 0.00 | 0.00 | 29,898.67 | 0.00 | |||||
| 20,528.80 | 2,699.00 | 0.00 | 23,227.80 | 0.00 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 8th September 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf
| J. Bretton Signature P.Carnegie |
Print Name |
|---|---|
| P.Carnegie | Peter Carnegie GSL/Chair |
| J. Bretton | Jess Brerton Treasurer |
2 of 2
LT700003 July 2021)
LT7005- SLTutinB*s Tryst•os Udy Scrutineer's report to the trustees Scrutineer's Report to the Trustees of the I Woodend Scout Group (Furys Own) Scout Council I report on thex<ount5 of the Groupforthe yearended on....31° Marth 2023.......__. Asthe Group's trustees ytsu are respDnsib(e for the preparation of the accounts.. you considerthat neitherthe audfi nor independent examinètion wy4Ments of the Charities Act 2011 apply. is my respons1tLity without carwng out an audrfc or independent examination to 5crutinisethe a¢counts and to report to you. In ¥cord3nte with the direrth)ns gwen in the GYoup'slDistricVs constbtutson. I hève scrubnised the records and the a¢¢ounts setout on pages.......... In m¥ opinion the accounts b in at¢ordante wth the retoros prortuted to me and comply with thecDnsbtiJtiOn. Name". Addre5S'. & PfKq ...f AcLerr _ ..LTT..Le ...LK.Iw... ......................._