Charity No.. 1034370 OPEN DOOR FAMILY CENTRE TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENOED 31 March 202Z V Partners Protecting your future. OPEN DOOR FAMILY CENTRE REFERENCE AND ADMINISTRATION DETAILS Charfty reglstratlon numbèr 1034370 Trustees Mrs Elizabeth Kneale M5 Laura Poole Ivice Chairl Resigned 7th July 2021 Mrs Elaine Ripley Mrs Amy John50n M5 Sara H￿d$On Mrs Yvonne N3ylor Mr Desmond Hudson (Chairl Reglstered office Ty Emrallt (Emerald Housel Oldford Lane Welshpool Powys SY217TE Accountant I Independent Examiner WR Partners ChartÈred Accountants Belmont House Shrewsbury Business Park Shrewsbury Shropshire SV2 6LG Bankers HSBC 23 Broad Street Wel£hpool Powys SY217RN OPEN DOOR FAMILY CENTRE CONTENTS Page Trustees, report Independent examlners report Receipis and payments account ststÉment of assets and liabilities Wotes to the flnandal statementr OPEN DOOR FAMILY CENTRE TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2022 The Trustees present their annual report together wth their financial statements of Open Door Fami Centre for the year endlng 31 March 2022. Structure, governance and management Constitution The Open Door Family Centre is constituted under a Trust Deed dated l February 1994 and Is a registered charity. Charity number 1034370. Method of appolntment or election of trustees The Board ha5 the power to appoint additional Trustees as it considers fit to do so. The charity is organised so that the Trustees meet regularly to manage its affairs. Objectives and activities Poll£ies and objectlves The object of the charity is to enhance rhe development and education of children by.." Encouraging parents to understand and provlde for the needs of their children. Encouraging other charitable actlvities through which parents may help the children. Providing the necessary facilities for the daily care, recreation and education of children during out of school hours and school holidays. Adwancing the educatlDn and tralnlng of persons in the provision of such ca￿. education and recreation. Encouraging co-operation and liaison between voluntary agencies and professional ènd others in the field. The Trustees confsrm that they h3ve referred to the guidan￿ contained in the Charity Commission'5 general guidance on public beneftt when reviewlne the Chariiy's aims and objectives and in plannin8 futuré attiMtiÈs. Actlvltles for achlevlng objertives The provision of pre- school childcare services designed to meet the needs of our local community with a P3rt1cular focus on 'Flylng start" and parents and the children uslnB our servlces. Athievements and performance Golng Concern After makin8 appropriate enquiries. the Trustees have a reasonable expe¢tation that the Charity has adequate resources to continue in operatiorTral existence for the foreseeable future. For this rea50n they continue to adopt the golng concern basis in preparing the financlal statements. OPEN DOOR FAMILY CENTRE TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2022 Revlew of the year The immlnent completion of ihe building work at the closed OldFord school buildinB5 represents watershed in the challenge5 and opportunities facin8 OUT Charity sinte our move from Howell Drive to the OldFord school sr(e. The tr3nslorrned school buildin85 are 3 visible Statement of the hope5 we had lor this building and our occupation of an enlarged space within 3 functioning Family Support Centre, 31ongslde partner groups and tearns from Powy5 CC and associated other bodies. The decision by Powys CC to seek from us new formal rental terms ai a cost Inotwithstanding a welcome discounted initial periodl In excess of the 311owantès available to us from existing Foundation Phase or Flying Start contracts placed before the Trustees a stark choice. enter into aew commercial activities with the sole purpose of generating annuallv throughout the term of the lease 3 surplus to fund rentsl payments to CC. or to enterthe terms of the lease in ihe hope that each year we could from fund raisin& generate income to pay the rent or foigo the additional Space and continue within our existing space. After rnuch clebate, research into the level& of demand within our existin8 Catchment area I current users, changes in competitor pfomsion, Consu￿atIOn wth eKiting parents and staff 3nd consideration of all the factors the Trustee5 decided not to set up the commercial activities to finance rental payments to our13ndliJrd. Rather it was decided to stay within our existing premlses and frorn that space, supplemented by 5horL- term renting of 5P8C¢ Wlthin the refurbished schtsfjl buildingst empand the ran8e of 5ervicE5 we offer to the community that we serve. We also decided to place, later In the calendar year, our former home at Howell Drlve on the market for sale if atternpts to let or sell as part of the adjacent buildings being marketed by Powys CC were unsuccessful. OPEN DOOR FAMILY CENTRE TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2021 Continu&d Amidst all of this and the buildin8 works requlred for the refvrbi5hment, we have continued throughout the year OUT norm31 range of services. The inevitable di51ocat10n suffered throughout the refurbishment works impacled attendance nurrbers. As ever l am Ind2bted to my fellow trustees fr)r their sage counsel and hard work and to the support of our dedlcated workforce. Desmond Hudson Chair of Trustees Finantial Revlew The Trustees have established a policy whereby the unrestricted funds not committed or invested in tan8ible or Intangible fixed assets li.e. free reservesl held by the charity should be sufficient to maintain the rvnnin8 01 the organis3tlon for the foreseeable future. At the end of the financial year unrestricted funds held by the charity totalled £29.83612021.. 30,0331. Publlc 8enefit The Trustees have had regard for the revised guidance on public benefit in their administration of the charity. Basis of accounting The accounts ol the Charltv have been prepared on a Receipts and Payments basis in accordance with charity regulations. eport was ppro Trustees on and signed on their behalf by- Mr Desmond Hudson Chair of Trustees OPEN DOOR FAMILY CENTRE INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022 I report to the charlty trusiees on rny examination of the 3Ctounts of the tharity for the year ended 31 March 2022 which are set out on pages 5- 7. Responsibllliies and basi5 01 report As the charl￿5 trustee5 you are responsible lor the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commlssion under section 1451Sllbl of the 2011 Act. Independent examiner'5 Statement I have completed my ex3mination. I confirrn that no material matters have come to my attention in connection with the examination giving rlle cause to believe that In any material respect.. l. accounting records were not kept in respect of the Charity as required by section 130 of the Act- or 2. the accounts do not accord with those records; or 3. the accounts do not comply wlth the appllcable requirements concerning the form and content of accounts set out in the Charities (Accounts and Aeportsl Regulations 2008 otherthan any requirement that the accounts gwe a 'true and fair vieW which is not 3 rn3tter considered a5 part of an independent Èxamination I have Mo contrrns and have come across no other matters in connection with the ex3minatlon to whlch attention should 6È drawn in this report in order to enable a proper understanding of the accounts to be reached. Tim Lunt BA FCCA MIAPM WR Partners Charterted Accountants Belmont House Shrewsbury Bvsiness Park SY2 6LG 1910112023 OPEN DOOR FAMILY CENTRE RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022 Unrestrlrted Restri£ted 2022 2021 Recelpts Donations Grants Fees lor charitable services other HMRC JRS 76.648 76.648 62.106 950 5,009 1,451 1,451 78.099 78,099 68,125 Total Recelpts Payment6 Play eouipmenl and materials Staff expenses and tralning Repairs and renewals Advertising HÈat 3nd light Pro*essional fees W3ges and salaries Accountancy and independent exam fees Telephone & webslte Printin81 POSta8e and stationery Insurance Sundries Administration and Mana8ment costs 5.150 202 180 40 4,500 5,150 202 &143 52 80 40 40 4,500 480 49,456 2,028 951 145 I,T33 226 40 62,199 1,356 1.335 980 1,774 355 225 62.199 1.356 1,335 980 1,774 355 225 Totsl Payments 78,296 78.296 61.374 Net IPaynentsl/ Receipts. unrèstrirted funds Net IPaymentsl/ Receipts- restrlcted funds Transfer5 betweÈn funds Cash and Bank Balances brought forward 11971 11971 6. 751 30,033 30,033 23,282 Cash and Other Assets Carrled FoNard 29,836 29,836 30,033 OPEN DOOR FAMILY CENTRE STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 MARCH 2022 Unrestrlcted Restricted 2022 2Q21 Bank and Cash Balances Bank Petty cash 29.836 30.033 29,836 29,836 29,836 30,033 Non Mon￿ary Assets At cost Freehold propertv Property improvement$ Fi¥iures and firtings 208,887 79,162 27.568 208.887 79,162 27.568 208,887 79,162 27,568 315,617 315,617 315,617 Slgned on behalf ol the trustees on 131,,12oLI ,, Mr Oe5mond Hudson Chalr (Trf Trustets OPEN DOOR FAMILY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 l Accounting pollcie5 The accounts hawe been prepared on a receipts and payments basis. 2 Trustees remuneration and related party tran$actions During the year, no Trustees received any reYnuneration12021.. Nil) During the year, no Trustees received any benefits in kind12021-. Nil) During the year. no Trustees received any reimbursement of expen￿S12021.. Nil) 3 Grants re¢elved Unrestrlcted Restricted Totsl 2022 Ttstal 2021 Powys County Council 3yr old fundlng Powys County Council 4yr old funding Development grant Attion for Children Action for Children l-l Covid Grant 49,298 9,157 14,683 49,298 9,157 14,683 33,000 12,265 6,900 3,510 3.510 10,000 76.648 76,648 62,165 4 stsff Q)srs 2022 202g Wa8es and salarie5 62,199 49,456 The average monthly number of employees during the year was as follows 2022 2021 Mariagement and admlnlstration Nursery staff Bank staff No employee received remuneratlon #mounting to more that £GO,000 in either year.