Charity No: 1034370 ## OPEN DOOR FAMILY CENTRE TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 March 2021 ## OPEN DOOR FAMILY CENTRE ## REFERENCE AND ADMINISTRATION DETAILS |Charity registration number|1034370||| |---|---|---|---| |Trustees|Mrs Elizabeth Kneale||| ||Ms Laura Poole (Vice Chair)||| ||Mrs Elaine Ripley||| ||Mrs Amy Johnson||| ||Ms Sara Hudson||| ||Mrs Yvonne Naylor||| ||Mrs Claire Price|Resigned|29/07/2020| ||Mr Desmond Hudson (Chair)||| |Registered office|Ty Emrallt (Emerald House)||| ||Oldford Lane||| ||Welshpool||| ||Powys||| ||SY21 7TE||| |Accountant /|WR Partners||| |Independent Examiner|Chartered Accountants||| ||Belmont House||| ||Shrewsbury Business Park||| ||Shrewsbury||| ||Shropshire||| ||SY2 6LG||| |Bankers|HSBC||| ||23 Broad Street||| ||Welshpool||| ||Powys||| ||SY21 7RN||| ## OPEN DOOR FAMILY CENTRE ## CONTENTS ||Page| |---|---| |Trustees' report|1| |Independent examiners report|4| |Receipts and payments account|5| |Statement of assets and liabilities|6| |Notes to the financial statements|7| ## OPEN DOOR FAMILY CENTRE ## TRUSTEES' REPORT ## FOR THE YEAR ENDED 31 MARCH 2021 The Trustees present their annual report together with their financial statements of Open Door Family Centre for the year ending 31 March 2021. ## Structure, governance and management ## Constitution The Open Door Family Centre is constituted under a Trust Deed dated 1 February 1994 and is a registered charity. Charity number 1034370. ## Method of appointment or election of trustees The Board has the power to appoint additional Trustees as it considers fit to do so. The charity is organised so that the Trustees meet regularly to manage its affairs. ## Objectives and activities ## Policies and objectives The object of the charity is to enhance the development and education of children by:- - Encouraging parents to understand and provide for the needs of their children. - Encouraging other charitable activities through which parents may help the children. - Providing the necessary facilities for the daily care, recreation and education of children during out of school hours and school holidays. - Advancing the education and training of persons in the provision of such care, education and recreation. - Encouraging co-operation and liaison between voluntary agencies and professional and others in the field. The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning future activities. ## Activities for achieving objectives The provision of pre - school childcare services designed to meet the needs of our local community with a particular focus on "Flying start" and parents and the children using our services. ## Achievements and performance ## Going Concern After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements. ## OPEN DOOR FAMILY CENTRE ## TRUSTEES' REPORT ## FOR THE YEAR ENDED 31 MARCH 2021 ## Review of the year This has been a frustrating year both in terms of the challenges of Covid-19 and all of the implications this created for the safe operation of our core services and the continuing delays in securing new enlarged premises from which we hope to offer an increased range of services to the community. The financial implications arising from the uncertainty about the continued availability of our present operational site and the delay in securing a new medium term lease of expanded premises has meant that we have been unable to market the vacant premises at Howell Drive; the end of our commercial letting and income from the hall has returned our operations to the break - even status created by the Flying Start & Foundation phase contract revenues. These contracts cover our operational costs and do not provide a margin. The comparative strength of our reserves provides the financial resilience which has enabled us to manage these delays without undue financial strain. The fact that we have in this challenging year maintained our core operations, and the standards of our care is a testament to the adaptability and commitment of all of our staff. That we have done so in a safe and prudent manner has ensured the safety of our staff and users and ensured that a key resource and community service has, within the statutory restrictions we faced from time to time continued to be available with all of the other benefits to our users that this entails. ## OPEN DOOR FAMILY CENTRE ## TRUSTEES' REPORT ## FOR THE YEAR ENDED 31 MARCH 2021 ## Plans for the future The Trustees have concluded that, with or without a clear settlement of the premises question by H1 2022 we will either reoccupy our Howell Drive premises or market the premises for sale and or lease. The Trustees have considered that these options must be pursued notwithstanding the uncertainty effecting the market or he possibility that a disposal may generate a value substantially below the cost value recorded in these accounts. Additionally, subject to the availability of enlarged premises available on reasonable terms the Trustees have prepared and adopted a revised business plan to expand the range of services we will offer with consequent increases to our revenues. The Trustees have carefully structured the expansion plans to mitigate the risk involved. As ever I am indebted to all of my fellow - trustees for their hard - work, common sense and good humour with which they all go about their roles. In this year we said goodbye to our former colleague Clair Price who stepped down as a Trustee after many years of service. ## Financial Review The Trustees have established a policy whereby the unrestricted funds not committed or invested in tangible or intangible fixed assets (i.e. free reserves) held by the charity should be sufficient to maintain the running of the organisation for the foreseeable future. At the end of the financial year unrestricted funds held by the charity totalled £30,033 (2020: 23,282). ## Public Benefit The Trustees have had regard for the revised guidance on public benefit in their administration of the charity. ## Basis of accounting The accounts of the Charity have been prepared on a Receipts and Payments basis in accordance with charity regulations. 22nd January 2022 This report was approved by the Trustees on ………………………………….. and signed on their behalf by: Mr Desmond Hudson Chair of Trustees ## OPEN DOOR FAMILY CENTRE ## INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021 I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2021 which are set out on pages 5 - 7. ## Responsibilities and basis of report As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination . I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
31/01/2022
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BA FCCA MIRPM Tim Lunt WR Partners Charterted Accountants Belmont House Shrewsbury Business Park SY2 6LG ## OPEN DOOR FAMILY CENTRE ## RECEIPTS AND PAYMENTS ACCOUNT ## FOR THE YEAR ENDED 31 MARCH 2021 |Receipts
Donations
Grants
Fees for charitable services
Other
HMRC JRS
Total Receipts
Payments
Play equipment and materials
Staff expenses and training
Advertising
Heat and light
Professional fees
Wages and salaries
Accountancy and independent exam fees
Telephone & website
Printing, postage and stationery
Insurance
Sundries
Administration and Managment costs
Visits
Total Payments
Net (Payments)/ Receipts - unrestricted funds
Net (Payments)/ Receipts - restricted funds
Transfers between funds
Cash and Bank Balances brought forward
Cash and Other Assets Carried Forward
Repairs and renewals|Unrestricted
Restricted
2021
-
-
-
62,166
-
62,166
-
-
-
950
-
950
5,009
-
5,009
68,125
-
68,125
6,143
-
6,143
52
-
52
80
-
80
40
-
40
-
-
-
480
-
480
49,456
-
49,456
2,028
-
2,028
951
-
951
145
-
145
1,733
-
1,733
226
-
226
40
-
40
-
-
-
61,374
-
61,374
6,751
-
6,751
-
-
-
-
-
-
23,282
-
23,282
30,033
-
30,033|2020
-
53,348
-
10,800
-
64,148
2,669
647
729
169
2,797
360
53,977
1,260
1,080
161
1,681
476
80
367
66,453
(2,305)
-
-
25,587
23,282| |---|---|---| OPEN DOOR FAMILY CENTRE STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 MARCH 2021 Unrestrlrted R•stricted 2021 2020 Bank and Cash Balance$ Bank Petty cash 30,033 30,033 23,282 30,033 30,033 23,282 Non Mon•tary Assets At Cost Freehold property Property improvements Fixtures and fittings 208.887 79,162 27,568 208,887 79,162 27,568 204887 79, 162 27,568 315,617 315.817 S15,617 d on behalf of the trustees on Mr Desmond Hudson Chair of Trustees ## OPEN DOOR FAMILY CENTRE ## NOTES TO THE FINANCIAL STATEMENTS # FOR THE YEAR ENDED 31 MARCH 2021 ## 1 Accounting policies The accounts have been prepared on a receipts and payments basis. ## 2 Trustees remuneration and related party transactions During the year, no Trustees received any remuneration (2020: Nil) During the year, no Trustees received any benefits in kind (2020: Nil) During the year, no Trustees received any reimbursement of expenses (2020: Nil) ## 3 Grants received |Powys County Council 3yr old funding
Powys County Council 4yr old funding
Development grant
Action for Children
Action for Children 1-1
Covid Grant|Unrestricted
Restricted
Total
Total
2021
2020
33,000
-
33,000
34,770
12,265
-
12,265
15,351
6,900
-
6,900
-
-
-
-
2,598
-
-
-
629
10,000
62,166
-
52,166
53,348| |---|---| 4 Staff Costs |Wages and salaries
The average monthly number of employees during the year was as follows
Management and administration
Nursery staff
Bank staff|2021
2020
49,456
53,977
2021
2020
1
1
4
4
2
2
7
7| |---|---| No employee received remuneration amounting to more that £60,000 in either year.