## **Escrick Pre-School Playgroup**
**(Charity number: 1034356)**
**Trustees annual report & financial statements for the year ended**
## **31st August 2020**
Charity accounts preparation & independent examination service
29 Millfield Road, York YO23 1NH
Telephone: 07900995607 Email: accounting@outsource.org.uk
## **Escrick Pre-School Playgroup**
**(Charity number: 1034356)**
## **Contents**
|**Index**|**Page**|
|---|---|
|**Report of the trustees**|**1**|
|**Independent examiner's report**|**4**|
|**Receipts & payments accounts**|**5**|
|**Statement of assets and liabilities**|**6**|
|**Notes to the accounts**|**7**|
## **Trustees' Annual Report**
**From: 1st September 2019 To: 31st August 2020**
**Charity's full name Escrick Pre-School Playgroup**
**Registered Charity number 1034356**
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
To provide pre-school learning and development to a highly effective standard.
## _Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts_
To provide a pre-school learning experience for children aged 2 to 5, under the "Early Years Foundation Stage" according to OFSTED.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Additional details of objectives and activities**
The Playgroup, as a charity, is run and operated by a committee of volunteers, in conjunction with an employed staff of qualified childcare specialists.
## **Achievements and performance**
## **Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.**
Pre-School has continued to work with the community of Escrick and surrounding villages to deliver a high quality childcare provision.It has organised fund raising and social events for parents and children. Our highly regarded pre-school has run 360+ settings throughout the academic year, including catering for 2 to 5 year old children from the surrounding community.
1
## **Financial review**
## **Review of the charity’s financial position at the end of the period**
The pre-school made a small loss this year of -£495 which was due to the effect of the Coronavirus pandemic and our requirement to close resulting in the loss of over a terms worth of fee paying income. Some of this fee loss was ofset by additional fundraising.
## **Statement explaining the policy for holding reserves stating why they are held**
Reserves are held only for future use at Pre-school for staffing/redundancy purposes and the variable continuity of childcare.
**Amount of reserves held**
**£27,111**
**Reasons for holding zero reserves N/A**
**Funds materially in deficit None**
## **Explanation of any uncertainties about the charity continuing as a going concern**
The number of children coming to pre-school varies across the year, with numbers being low in September and increasing throughout the year, We do not have any concerns about the charity continuing as a going concern.
## **Structure, governance and management**
**Description of the charity's trusts**
**Type of governing document** Constitution **(e.g. trust deed, royal charter)**
**How the charity is constituted** Unincorporated association
**(e.g unincorporated association, CIO)**
**Trustee selection methods including** Elected at AGM **details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees**
## **Reference and administration details**
**Charity's full name** Escrick Pre-School Playgroup
**Other names the charity is known by**
**Charity’s principal address Escrick and Deighton Village Hall Main Street Escrick**
**Postcode YO19 6LQ**
2
**Names of the trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body)**
**entitled to appoint trustee**|
|---|---|---|---|
|Ruth Harker
Secretary
July 19 to July 20
Ruth Wilson
Vice-treasurer
July 19 to July 20
Kirsty Buchan
Chair
July 18 onwards
Anna Hopwood
Treasurer
July 18 onwards
Jan 19 onwards
Manager
Sally Clarke||||
## **Name of trustees holding title to property belonging to the charity**
|**Trustee name**|**Trustee name**|**Trustee name**|**Dates acted if not for wholeyear**|
|---|---|---|---|
|**None**||||
|**Names and addresses of advisers(OPTIONAL)**||||
|**Type of adviser**|**Name**|**Address**||
|**Name of chief executive or names of senior staff members**
YO1 8XS
YO1 7PR
**Bankers**
HSBC
13 Parliament Street
York
**Independent**
**Examiner**
Karen Wood ACMA
Outsource Accounting Services & IE's
Hiscox Building
Peasholme Green, York||||
|**Declaration**||||
|**The trustees declare that they have approved the Trustees Annual Report and Accounts**
**Signed on behalf of the charity's trustees**||||
|**Signature**||
|---|---|
|**Full Name**|Anna Hopwood|
|**Position**|Treasurer|
|**Date**|02/12/2020|
3
**Independent examiner’s report to the trustees of Escrick Pre-School Playgroup**
I report on the accounts of: for the year ended: **31st August 2020**
## **Escrick Pre-School Playgroup**
which are set out on pages 5 to 7.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Karen Wood (ACMA)** Outsource independent examination service
21/01/2021
**Date:**
The Hiscox Building Peasholme Green York YO1 7PR
4
## **Escrick Pre-School Playgroup**
(Charity number: 1034356)
|**Receipts &payments accounts for theyear ending:**
**31st August 2020**|**Receipts &payments accounts for theyear ending:**
**31st August 2020**|**Receipts &payments accounts for theyear ending:**
**31st August 2020**|**Receipts &payments accounts for theyear ending:**
**31st August 2020**|**Receipts &payments accounts for theyear ending:**
**31st August 2020**|
|---|---|---|---|---|
|**Receipts**
Fees
NEG funding (NYCC)
Donations & fundraising
Bank interest
Sundry income
IE fees
Administration & payroll fees
Website costs
Play materials, activities & equipment
Telephone, printing & stationery
Insurance
Fundraising costs
Cleaning, consumables & renewals
**Payments**
Salaries
Staff training & other costs
Rent
Membership, DBS & subscriptions
JRS Government grant
**Total receipts**
**Transfers between funds**
**Balance brought forward**
**Balance carried forward**
**Net of receipts/(payments)**
Sundry costs
**Total payments**|**Unrestricted**
**funds**
**£**
17,689
46,523
3,323
14
-
**67,549**
-
**67,549**
57,489
601
2,396
1,532
604
182
761
517
270
3,154
322
216
**68,044**
**(495)**
**-**
**27,606**
**27,111**|**Restricted**
**funds**
**£**
-
-
-
-
-
**-**
3,721
**3,721**
3,721
-
-
-
-
-
-
-
-
-
-
-
**3,721**
**-**
**-**
**-**
**-**|**2020**
**Total**
**funds**
**£**
17,689
46,523
3,323
14
-
**67,549**
3,721
**71,270**
61,210
601
2,396
-
1,532
604
182
761
517
270
3,154
322
216
**71,765**
**(495)**
**-**
**27,606**
**27,111**|**2019**
**Total**
**funds**
**£**
17,495
53,862
4,481
12
150|
|||||**76,000**|
|||||-|
|||||**76,000**|
|||||53,794
965
3,599
167
3,443
2,053
297
753
1,463
270
3,540
60
-|
|||||**70,404**|
|||||**5,596**
**-**
**22,010**|
|||||**27,606**|
5
## **Escrick Pre-School Playgroup**
(Charity number: 1034356)
|**Statement of assets and liabilities at:**||**31st August 2020**|**31st August 2020**|**31st August 2020**|
|---|---|---|---|---|
|Current bank account
Savings bank account
Petty cash
**Assets**
**Cash at bank and in hand**|**Unrestricted**
**funds**
**£**
19,912
7,107
92
**27,111**|**Restricted**
**funds**
**£**
-
-
-
**-**|**2020**
**Total**
**funds**
**£**
19,912
7,107
92
**27,111**|**2019**
**Total**
**funds**
**£**
20,379
7,093
134|
|||||**27,606**|
|**Liabilities**
Independent examination fee|**Unrestricted**
**funds**
**£**
280
**280**|**Restricted**
**funds**
**£**
-
**-**|**2020**
**Total**
**funds**
**£**
280
**280**|**2019**
**Total**
**funds**
**£**
270|
|---|---|---|---|---|
|||||**270**|
6
## **Escrick Pre-School Playgroup**
(Charity number: 1034356)
**Notes to the accounts for the year ended:**
**31st August 2020**
The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
## **Approval of accounts for the year ended:**
## **31st August 2020**
The report and accounts were approved at a meeting of the trustees held on:
14/01/2021
## **Date**
## **Signed for and on behalf of the trustees:**
**Signature**
Kirsty Buchan
**----- Start of picture text -----**
Signature
Anna Hopwood
**----- End of picture text -----**
**Name**
## **Name**
Chair
**Position (e.g. Chair etc)**
Treasurer **Position (e.g. Chair etc)**
15/01/2021
15.01.2021
**Date**
**----- Start of picture text -----**
Date
**----- End of picture text -----**
7