U3a Colchester AGM Package August 2024
INTRODUCTION
I hope that you are all well.
As previously notified we are holding our 2024 AGM at 2pm on Wednesday 18 September 2024 at the Highwoods Community Centre.
As we have done for the past four years we are conducting voting on the resolutions online (and by post for those members who are not online) prior to the actual meeting.
The deadline to cast your vote is 13 September 2024 (no voting will be carried out on the day of the AGM).
Below you will find all the relevant information that you need to vote your agreement to the resolutions – these being the Chair’s and Treasurer’s Reports, Annual Accounts, Independent Examiner’s Report and the Minutes of last year’s AGM.
Those who receive this Bulletin electronically can cast a vote online by clicking on this link:
AGM VOTING FORM 2024
Those who receive hard copy will find a voting paper with it which should be returned to,
I cannot stress how important your vote is to securing the wellbeing of Colchester U3A. Your committee and group leaders have worked hard through these unprecedented times to try and keep things going. I know that it has not been easy and I am grateful for the efforts people have gone to.
Under the Constitution, the meeting requires a quorum of 10% of our membership, which will be determined by the number of votes returned to us, either online or on paper. Again, please use your vote as without a quorum we will have to do it all again!
Ann Long, Chair
CHAIR’S REPORT FOR THE AGM 2024
Another successful year for Colchester u3a.
We welcomed 4 new Committee Members. Audrey Everiss took on the role of Treasurer, Jonathan Nokes became our new Secretary, Barbara Macklin took the role of Membership Secretary and Mark Badcock became Groups Co-Ordinator. Without members volunteering to take on Committee roles our u3a would not be able to continue. The Committee meets every month, except for August. Reports from the Chair, Treasurer, Secretary, Membership Secretary and Groups Co-ordinator are sent out to all the Committee prior to the meetings. These reports enable us to make decisions on how to spend monies collected and what events, including our Monthly Speaker we can afford to put on. Early on this year we looked at our finances and found we had surplus funds and decided that all who were members at 31st March 2024 would be given a year’s free subscription.
Colchester u3a is a Charity which is run by members for members. As such the Committee welcomes all ideas or indeed anyone who would like to become a Committee Member. It is very important for all members to participate as new ideas and input is invaluable.
Although we had to cancel one trip this year our trip to Dunwich in July proved yet again very successful. The holiday in November to Potters in Norfolk was also a success Thank you to all who help arrange the trips. We have had a range of different speakers all of whom were both entertaining and informative. Thanks goes to Ruth Freedman who has organised these talks and I understand that she has already booked many for the forthcoming year. Thanks to the “STARS” who are not Committee Members but who help with refreshments and the raffle at our monthly meetings. All help is welcome.
Our Groups Co-Ordinator Mark Badcock reports each month to the Committee. Please get in touch with him if you have any ideas for new groups.
Finally, I must mention two Committee Members who are standing down this year. Ruth Freedman and Sylvia Webb who have both been an enormous help in making our u3a a success.
On behalf of the Committee, I thank you all for your support.
Kind Regards
Ann Long
Chair of Colchester u3a
Annual Treasurer’s Report to 30 April 2024
The annual accounts this year are published, along with this report, and show receipts, payments and cash flow throughout the year for each of our two Co-operative Bank accounts.
Bank Account No. 1 - Operating Account
This is the main account through which income and expenses are recorded.
Income
This came from two sources during the year; subscriptions and raffles
Subscriptions brought in £5992, approximately 12.5% down on last year.
Monthly meetings in person at St. Johns Hall at Highwoods continued to be well attended, and the Raffle brought in £533.00, an increase of 26% on last year’s figure.
Gift Aid in the amount of £1004 was claimed in February 2024 for the year 2021/22, but this has not yet been received from HMRC. The original claim was apparently rejected in March by HMRC because of some missing paperwork. HMRC have a record of a letter notifying us of this having been sent to the previous Treasurer’s home address, but it was not received. The claim will now be re-submitted.
Members are reminded of their responsibility to inform the Membership Secretary if they are no longer eligible for Gift Aid (i.e. have paid no income tax in the previous year). The Sundry account shows a deficit of £181.70. This has come about from payments, having been made into an incorrect account by members in the previous financial year, being adjusted.
Total income to No. 1 Account was therefore £7348.20.
Expenses
Capitation is our major expense. This is a subscription paid for each of our members to the Third Age Trust, our national organisation, each year. The rate is currently £4.00 per head, based on membership on 31 March 2024. With 573 members on that date, the total paid was £2292.00.
Third Age Matters magazine is our other significant annual cost and the figure for this year was £1458.48.
Together these two items represent almost 63% of income raised from members’ subscriptions.
Total Expenditure from No. 1 Account was £8327.84
Surplus/Deficit and Reserves
We sustained a deficit on the No. 1 Account of £979.64, leading to a reserve of £9096.45.
Membership Subscriptions
Given the high level of reserves, it was decided by the Committee that, to keep in line with u3a Finance Policy, we would waive the Membership Subscription for the year 2024/5 for those who were members as at 31 March 2024. New members will continue to pay the same rate as last year, i.e. £12 for a single membership and £20 for joint membership per annum.
Direct Debit
The GoCardless system of collection of subscriptions has continued to prove successful and popular with most members. All new members are now signed up as a matter of routine. Existing members who still pay by cheque or bank transfer are encouraged to move to direct debit at any time.
Bank Account No. 2 - Outings, Social Events and Group Activities
This account is used to record income and expenses for social events such as outings and theatre trips, for group activities, and for Study Days.
Outings
Outings activity continues to fluctuate in popularity, with a planned outing to Holbrook having to be cancelled due to insufficient numbers. However, the 5-day break to Potters Resort at Hopton-on-Sea in November ‘23 was a huge success, with a further break planned for later this year. A full coachload of members recently enjoyed a day-trip to Dunwich, Leiston and Aldeburgh.
All outings are costed on a break-even basis as far as is possible (though sometimes the annual accounts do not reflect this due to income and expenses spanning more than one financial year).
Group Activities
Income and expenditure are recorded here, according to Third Age Trust rules, for selffinancing groups who regularly hire external venues for their activities. This year these comprised the Line Dancing, French (Wivenhoe) and Philosophy groups.
Study Days
No Study Day was held during this year.
Income
No. 2 Account Total Income was £19015.81
Charity Commission Reporting
Each year we must report our income to the Charity Commission. The figure is important as amongst other things it determines whether and how our accounts must be inspected according to the Charity Commission rules. This year the total income, i.e. the sum of income on No. 1 and No. 2 Accounts is £26,364.01.
Audrey Everiss Audrey Everiss Treasurer, Colchester u3a 12/08/24
COLCHESTER u3a INCOME AND EXPENDITURE ACCOUNT NO. 1 YEAR TO 30 APRIL 2024
| INCOME Subscriptions Raffle Gift Aid Sundry |
2024 2023 5992.00 6860 533.00 423 0.00 1033 823.20 259 |
|---|---|
| TOTAL INCOME | 7348.20 8575 |
| EXPENDITURE Speakers Postage Printing Stationery Refreshments Caretaker Accountant St Johns Hall Committee Room Quaker Meeting House Garden Room Third Age Trust (Capitation) Third Age Matters Magazine (U3A News) Licences NE Essex Cluster Conference Travel Equipment Raffle GoCardless Fees Subscription refunds Sundry |
963.45 684 105.50 66 6.00 9 138.70 139 334.43 521 907.50 831 288.75 250 50.00 32.00 2292.00 1458.48 1278 165.68 213 13 44.98 29 369.70 339 133.77 137 32.00 132 1004.90 32 8327.84 4673 -979.64 3902 10076.09 6175 9096.45 10077 |
| TOTAL EXPENDITURE | |
| Net Surplus/Deficit Balance b/fwd Balance c/fwd |
A Everiss 12/08/24
Audrey Everiss, Treasurer
Colchester u3a
Cash Flow No. 1 Account Year to 30 April 2024
| Money in Subscriptions Raffle Gift Aid Printing Sundry Totals Money out Speaker Post Stationery Caretaker Audit St Johns Hall Committee Mtg Garden Room Quaker Meeting Hall Refreshments TAT Capitation TAM Magazine Licences Essex Cluster Conference Travel Equipment Raffle GoCardless Fees Subs refunds Sundry Totals p/l b/fwd c/fwd |
May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr Total 2023 Accounts 5288.00 176.00 44.00 56.00 56.00 72.00 60.00 96.00 48.00 32.00 27.00 37.00 5992.00 6860 87.00 57.00 53.00 65.00 39.00 46.00 71.00 65.00 50.00 533.00 423 0.00 1033 0.00 0 265.00 39.00 491.20 28.00 823.20 259 5553.00 263.00 101.00 95.00 600.20 137.00 60.00 135.00 94 131.00 92.00 87.00 7348.20 8575 May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr Total 2023 Accounts 197.25 30.00 40.00 80.00 100.00 120.00 95.00 127.20 74.00 100.00 963.45 684 22.50 25.20 22.10 4.50 31.20 105.50 66 6.00 6.00 9 22.98 17.02 14.74 2.99 26.98 53.99 138.70 139 0.00 0 0.00 0 82.50 82.50 82.50 82.50 82.50 82.50 82.50 82.50 82.50 82.50 82.50 907.50 831 26.25 26.25 26.25 26.25 26.25 26.25 26.25 26.25 26.25 26.25 26.25 288.75 250 32.00 32.00 0 50.00 50.00 12.90 130.65 2.10 19.85 5.10 10.25 119.70 1.85 3.50 28.53 334.43 521 2292.00 2292.00 0 1458.48 1458.48 1278 165.68 165.68 213 0.00 13 0.00 0 0.00 0 34.99 9.99 44.98 29 28.00 27.25 39.69 29.75 27.00 32.24 42.72 32.68 41.86 27.88 40.63 369.70 339 116.32 2.53 0.65 1.23 1.23 1.74 1.45 2.32 2.06 1.76 1.60 0.88 133.77 137 32.00 32.00 132 385.71 39.00 552.19 28.00 1004.90 35 4268.20 707.87 216.39 207.95 160.71 809.27 307.68 395.47 438.22 345.56 241.73 228.79 8327.84 4673 1284.80 -444.87 -115.39 -112.95 439.49 -672.27 -247.68 -260.47 -344.22 -214.56 -149.73 -141.79 -979.64 3902 10076.09 11360.89 10916.02 10800.63 10687.68 11127.17 10454.90 10207.22 9946.75 9,602.53 9387.97 9238.24 10076.09 11360.89 10916.02 10800.63 10687.68 11127.17 10454.90 10207.22 9946.75 9602.53 9,387.97 9238.24 9096.45 9096.45 |
|---|---|
A Everiss 12/08/24 Audrey Everiss, Treasurer
COLCHESTER u3a INCOME AND EXPENDITURE ACCOUNT NO. 2 YEAR TO 30 APRIL 2024
| INCOME OUTINGS Parham Holbrook Dunwich Potters Notes and Nibbles GROUPS Line Dancing French (Wivenhoe) Theatre Philosophy Aviation Crafts Study Day Sundry TOTAL INCOME EXPENDITURE OUTINGS Parham Holbrook Dunwich Potters Notes and Nibbles GROUPS Line Dancing Aviation Crafts French (Wivenhoe) Theatre Philosophy Study Day Sundry TOTAL EXPENDITURE Net Surplus/Deficit Balance b/fwd Balance c/fwd |
2024 27.00 139.50 1536.60 11970.80 22.30 1170.00 739.00 2670.61 740.00 0.00 0.00 19015.81 456.00 139.30 1116.60 11986.00 0.00 13697.90 1034.00 734.25 2879.41 630.00 5277.66 0.00 0.00 18975.56 40.25 5259.37 5299.62 |
2023 |
|---|---|---|
| 1978 927 143.60 451.50 100.00 67 0 |
||
| 1689 39 |
||
| 3705 | ||
| 3246.00 928.00 91.80 38.00 143.60 239.75 0.00 |
||
| 1441 0.00 38.50 |
||
| 4726 | ||
| -1021 6280 |
||
| 5259 |
A Everiss 12/08/24
Audrey Everiss, Treasurer
COLCHESTER u3a CASH FLOW ACCOUNT NO. 2 YEAR TO 30 APRIL 2024
| May June July 27.00 117.00 321.10 50.00 122.00 102.00 96.00 265.00 20.00 280.35 202.71 120.00 160.00 |
Aug Sept Oct Nov Dec Jan Feb Mar Apr Total 27.00 22.50 139.50 716.00 79.50 420.00 1536.60 1032.40 9414.80 1473.60 11970.80 22.30 22.30 81.00 89.00 89.00 92.00 65.00 120.00 101.00 109.00 104.00 1170.00 60.00 80.00 76.00 46.00 212.00 739.00 608.95 22.75 82.00 207.50 20.50 476.00 721.85 28.00 2670.61 80.00 210.00 170.00 740.00 0.00 0.00 2438.35 9606.05 1807.10 379.50 161.50 852.00 1057.15 307.00 524.00 19015.81 456.00 22.30 139.30 26.50 109.00 928.10 1116.60 100.00 24.00 11012.00 850.00 11986.00 0.00 88.00 88.00 110.00 88.00 88.00 66.00 88.00 88.00 88.00 1034.00 39.00 59.50 76.00 76.00 46.25 57.50 152.00 734.25 97.64 945.71 10.80 2.00 351.25 26.00 608.50 593.90 2879.41 60.00 60.00 60.00 60.00 30.00 60.00 60.00 60.00 630.00 0.00 0.00 411.14 1,166.71 12,180.40 1076.00 575.25 168.25 814.00 893.90 170.30 18,975.56 2027.21 8439.34 -10373.30 -696.50 -413.75 683.75 243.15 -586.9 353.70 40.25 5622.92 7650.13 16089.47 5716.17 5019.67 4605.92 5289.67 5532.82 4,945.92 5299.62 7650.13 16089.47 5716.17 5019.67 4605.92 5289.67 5532.82 4945.92 5,299.62 B/F Aug Sept Oct Nov Dec Jan Feb Mar Apr Total 2022-2023 P/L |
|
|---|---|---|
| OUTINGS Parham Holbrook Dunwich Potters Notes and Nibbles |
||
| GROUPS Line Dance French (Wivenhoe) Theatre Philosophy |
||
| STUDY DAY Study Day SUNDRY |
||
| 289.00 924.35 669.81 |
||
| 31.00 425.00 97.50 19.50 53.00 66.00 88.00 88.00 133.50 94.50 231.75 11.86 60.00 60.00 60.00 |
||
| EXPENDITURE OUTINGS Parham Holbrook Dunwich Potters Notes and Nibbles GROUPS Line Dancing French (Wivenhoe) Theatre Philosophy STUDY DAY Study Day SUNDRY |
||
| p/l b/fwd c/fwd |
388.75 815.86 315.00 |
|
| -99.75 108.49 354.81 5259.37 5159.62 5268.11 5159.62 5268.11 5622.92 May June July |
||
| NET P/L ACCOUNTS | ||
| OUTINGS Parham Potters Holbrook Dunwich GROUPS Line Dancing French (Wivenhoe) Theatre Philosophy STUDY DAY Study Day SUNDRY Totals |
-4.00 -425.00 0.00 50.00 19.50 268.10 56.00 14.00 8.00 0.00 131.50 -94.50 -211.75 268.49 202.71 60.00 100.00 -60.00 0.00 0.00 0.00 0.00 0.00 0.00 -99.75 108.49 374.31 |
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - -429.00 391.50 -37.50 932.40 9390.80 -9538.40 -850.00 -15.20 0.00 -15.20 19.50 0.00 19.50 689.50 -29.50 -928.10 420.00 420.00 0.00 420.00 -7.00 1.00 -21.00 4.00 -23.00 54.00 13.00 21.00 16.00 136.00 -1.00 135.00 -39.00 0.00 0.50 4.00 0.00 -0.25 154.50 -152.00 - 4.75 0.00 4.75 511.31 -922.96 71.20 205.50 -330.75 450.00 113.35 -565.90 - -208.80 211.75 2.95 -60.00 0.00 20.00 -60.00 -60.00 180.00 -60.00 110.00 (60.00) 110.00 100.00 210.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - 0.00 375.75 375.75 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - 0.00 0.00 0.00 2027.21 8439.34 -10395.80 -696.50 -413.75 683.75 220.85 -586.90 376.00 37.25 |
A Everiss 12/08/24 Audrey Everiss, Treasurer
COLCHESTER u3a ASSETS HELD YEAR TO 30 APRIL 2024
£
Bought/Donated
| May '12 | Notice Board | 0 | Written down |
|---|---|---|---|
| Jul '21 | Display Stand | 0 | Written down |
| Dec '10 | PA System | 339.09 | Written down |
| Sep '13 | Kettles | 0 | Written down |
| Aug '14 | Tea Urn | 0 | Written down |
| Jul '17 | Flasks x 2 | 0 | Written down |
| Mar '22 | Laptop Computer | 622.87 | Written down |
| Oct '23 | Printer/Scanner | 34.99 | Written down |
| Nov '23 | Wireless Mouse | 9.99 | Written down |
| Aug '20 | 2 Donated Samsung Tablets* | not known | Written down |
- Donated by Independent Age
A Everiss 12/08/24
Audrey Everiss, Treasurer
INDEPENDENT FINANCIAL EXAMINER'S REPORT
To the Trustees of
Colchester U3A
| report on the Receipts and Payments Accounts set out on the attached Financial Statement for the above named Charity for the year ended 30th April 2024
Respective responsibilities of trustees and examiner
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is eligible for independent examination, it is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
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follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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state whether particular matters have come to my attention.
Basis of Independent Examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
Independent Examiner's Statement
In connection with my examination no matter has come to my attention, (etherthan-disclesed below’):
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which gives me reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with Section 130 of the Charities Act 2011; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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*Please delete the words in brackets if they do not apply.
Comments:
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Signed | UW . \d Cy
Name: Verity Brome
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Address: 11 Chelsworth Drive, Harold Wood, Romford, Essex RM3 0ES
Minutes of the Annual General Meeting held on Wednesday 20[th] September 2023 at Highwoods Community Centre commencing at 2pm
Members were welcomed to the Community Centre “in person”, for the second consecutive year, and in the hope that this will continue now that the Covid Pandemic appears to have concluded, at least for the large part, if not entirely. It was possible, therefore, for there to be not just the necessary formalities required to meet all of our obligations both under the constitution and Charity Law but to meet in person and to enjoy the social aspect of the gathering that followed, including an interesting talk together with copious photographs by the Guest Speaker, Barbara Meier, wildlife photographer.
Ann Long (Chair) opened the Meeting at 2pm and welcomed the participants to the AGM. Ann set out the proposals for the meeting and that Keith Seville (former Treasurer) would be taking the members through the various resolutions and the voting processes and outcomes that had taken place, as well as the various formalities that needed to be completed.
Two officers’ Reports are presented here (online previously) to members from the Chair and the Treasurer, together also with a Report from the Independent Examiner.
The proceedings began with an introduction by Keith Seville with power point illustrations, which took the meeting through the timetable of events leading up to the Annual General Meeting. Formal Notice of the AGM was provided to members together with Nominations Form, requesting nominations to the committee, and the proposed resolutions, which were each provided either electronically or in limited cases by post to the members, in each case on or before the 28[th] July 2023.The closing date for Nominations and Resolutions was 16[th] August 2023, allowing 14 days for preparation of the voting papers. The full AGM Package which included the Voting Form and Chair’s and Treasurer’s Reports were sent out to members on 1[st] September, again both electronically and by post where required. The closing date for voting was 15 September allowing 5 clear days to the AGM.
Chair’s Annual Report to 30 April 2023
As we come to the end of one u3a year and start another one it is difficult to believe as the time has flown by so quickly. Again we have had some very difficult times. I am most grateful for the support I had following my illness last Autumn. Finding members who were willing to join the Committee has been particularly difficult and as you know last May the Committee felt it necessary to warn members that without new Committee members and generally more help Colchester u3a might be forced to close. I am so pleased that we had members who came forward. My thanks goes to all those who were willing to join the Committee and also those who volunteered to become STARS and help at our meetings etc. Thanks is also due to those who supported our u3a throughout difficult times and who are our unsung heroes.
The future for Colchester u3a is looking much brighter. We are a different u3a now with different groups opening up and although Outings have been poorly attended our trip to Dunwich and Southwold in September is fully booked.
Ruth Freedman with the help of Sylvia Webb has arranged our first holiday. I am sure those who are going will enjoy themselves. I am sorry that I can’t join them but look forward to hearing all about it when they return. Hopefully this will be the start of many more holidays.
As we start this new year we have speakers booked until mid 2024 thanks to Ruth Freedman.
If you have any ideas please contact a Committee Member so that we can make Colchester u3a your u3a.
I wish all members well and look forward to seeing what 2023/ 2024 has in store for us all.
Ann Long, Chair of Colchester u3a
Annual Treasurer’s Report to 30 April 2023
The annual accounts this year are published, along with this report, with the August bulletin, and show receipts, payments and cash flow throughout the year for each of our two Cooperative Bank accounts.
Bank Account No. 1 - Operating Account
This is the main account through which income and expenses are recorded.
Income
This came from four sources of income during the year, subscriptions, raffle, Gift Aid (by which any income tax paid by members on their subscriptions is returned to us by the Inland Revenue) and sundry donations.
Subscriptions brought in £6860.00 which is only 1% up on last year.
Monthly meetings in person at St. Johns Hall at Highwoods continued to be well attended, and the Raffle brought in £423.00.
Gift Aid was claimed for the year 2020-2021 in the amount of £1032.79.
Members are reminded of their responsibility to inform the Membership Secretary if they are no longer eligible for Gift Aid (i.e. have paid no income tax in the previous year).
We also received sundry donations of £250 from the charity Independent Age, and a mysterious £9 from an unknown source who probably deposited it into the wrong account.
Total income to No. 1 Account was therefore £8574.79.
Expenses
Capitation is a major expense. This is a subscription paid for each of our members to the Third Age Trust, our national organisation, each year. The rate is currently £4.00 per head based on the membership on 31 March 2023. This year the Trust attempted at their AGM to build in perpetual annual increments to this figure linked to the national rate of inflation but this was strongly and successfully resisted by the u3as nationally.
This expense shows a zero figure for this year as invoicing was delayed, but the liability remains.
The figure for this year is £2292.00 based on 573 members; this amount has been paid since the year end and should be notionally added to the total expenses to give a true picture.
Third Age Matters magazine is our other significant annual cost and the figure for this year was 1277.56.
Together these two items represent some 52% of income raised from members’ subscriptions.
Total Expenditure from No. 1 Account was £4673.40, but if we include the Capitation liability
as noted above, this figure increases by £2292.00 to £6965.40
Surplus/Deficit and Reserves
We sustained a surplus on the No. 1 Account of £3901.39, but if we deduct the Capitation
liability this becomes £1609.39.
This resulted in an increase in our level of reserves to £7784.09.
Membership Subscriptions
We see no need to change our membership subscription, which will remain at £12 per annum for single members and £20 for joint members.
Direct Debit
This system for collection of subscriptions has continued to prove successful and popular with most members, and all new members are now signed up as a matter of routine. Existing members who still pay by cheque or bank transfer are, as always, encouraged to move to direct debit at any time.
Bank Account No. 2 - Outings, Social Events and Group Activities
This account is used to record income and expenses for social events such as outings and theatre trips, for group activities, and for Study Days.
Outings
Outings activity has gradually recovered following setbacks after the pandemic. The proposed trip to Westcliff Theatre did not attract enough members to make it viable, but the recent trip to Parham Airfield and Aldeburgh was enjoyed by all who went and the forthcoming outing to Dunwich and Southwold is fully subscribed and has a waiting list. The
holiday at Potters Resort in Norfolk later this year has also attracted more than enough members to make it viable.
All outings are costed on a break-even basis as far as is possible (though sometimes the annual accounts do not reflect this due to income and expenses spanning more than one financial year).
Group Activities
Income and expenditure is recorded here, according to Third Age Trust rules, for selffinancing groups who regularly hire external venues for their activities. This year these comprised the Line Dancing, Crafts, Aviation, French (Wivenhoe) and Philosophy groups.
Study Days
No Study Day was held during this year.
Income
No. 2 Account Total Income was £3704.90
Charity Commission Reporting
Each year we have to report our income to the Charity Commission. The figure is important as amongst other things it determines whether and how our accounts must be inspected according to the Charity Commission rules.
This year the total income – the sum of income on No. 1 and No. 2 Accounts – is £12,279.69
Keith Seville, Treasurer, Colchester U3A
Keith informed the meeting that as well as the above reports by the Chair and the Treasurer, there had been 9 further Resolutions, upon which the members had voted, as follows:
Resolution 1 – to accept the Chair’s Report, proposed by Sue Thomas and seconded by Keith Seville;
Resolution 2 – to accept the Treasurer’s Report and Annual Accounts, proposed by Sylvia Webb and seconded by Viv King;
Resolution 3 – to appoint Mark Badcock as Independent Examiner, proposed by Ann Long and seconded by Sylvia Webb; ]
Resolution 4 – the election of Audrey Everiss as Treasurer, proposed by Caroline Walker and seconded by Jo Mumford;
Resolution 5 – the election of Jonathan Nokes as Secretary, proposed by Keith Seville and seconded by Meg Ross;
Resolution 6 – the election of Barbara Macklin as a Committee Member, proposed by David Macklin and seconded by Michael Allen;
Resolution 7 – the election of Ruth Freedman as a Committee Member, proposed by Gail Tomlinson and seconded Suzanne Gates;
Resolution 8 – the election of Mark Badcock as a Committee Member, proposed by Audrey Everiss and seconded by Barbara Macklin;
Resolution 9 – the re-election of Committee Members vis Ann Long (Chair), Jeremy Haberman (Vice Chair) and Keith Seville, Jo Mumford and Sylvia Webb as committee members.
Keith summarised the voting process as follows:
There were 507 members at the date of polling;
62 members voted, 57 online and 5 by post.
The quorum of 10% was therefore reached and all of the 9 resolutions were passed overwhelmingly.
The Minutes of the 2023 AGM were taken to be approved.
The formal part of the AGM was duly completed and the meeting was closed at 2.30pm. Keith handed back the meeting to Ann who offered her thanks to the committee members for their work and support over the year. Ann also invited members who had not previously taken part in the work of the Committee to give it serious consideration as the good functioning and well-being of the U3A depended upon such voluntary contributions.
Jonathan Nokes
Secretary, U3A Colchester